J045--Kerrville VA Medical Center Chiller Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contracting Office 17, is soliciting proposals for Chiller Annual Inspection and Major Repair Services at the Kerrville VA Medical Center in Kerrville, TX. This opportunity is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The contractor will be responsible for maintaining Trane chillers and Evapco cooling towers. Offers are due by June 2, 2026, at 10 AM CDT.
Scope of Work
The awarded contractor will provide annual inspection and major repair services for chillers (#1 & #2) and cooling towers (#1 & #2) at the Kerrville VA Medical Center. Key responsibilities include:
- Performing annual shop inspections and minor maintenance according to manufacturer's specifications and the Statement of Work (SOW).
- Ensuring equipment is in safe operating condition and compliant with applicable codes.
- Coordinating with VA staff and a Chemical Contractor for assessments.
- Reporting any major repairs exceeding $2,500.00 to the Contracting Officer's Representative (COR).
Contract Details
- Type: Firm Fixed-Price contract.
- Duration: One (1) base period of performance (July 9, 2026, to July 8, 2027) and four (4) optional periods, extending the potential contract through July 8, 2031.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 238220 (Commercial and Institutional Building Construction) with a size standard of $19 Million.
- Place of Performance: Department of Veterans Affairs Kerrville Medical Center (KD), 3600 Memorial Blvd, Kerrville, TX 78028.
Submission & Evaluation
- Offers Due: June 2, 2026, at 10 AM CDT.
- Submission Method: Via email to Abduel Sanford at abduel.sanford@va.gov.
- Evaluation: Competitive best value selection using Comparative Analysis. Factors include Technical Capability, Price, and Past Performance.
- Site Visit: Scheduled for May 21, 2026, at 9 AM CDT.
- Technical Questions Due: May 25, 2026, at 10 AM CDT.
Important Notes
This solicitation incorporates a U.S. Department of Labor Wage Determination (No. 2015-5293, Revision No. 31) for the Service Contract Act, applicable to Gillespie and Kerr counties in Texas. This document outlines minimum hourly wage rates and fringe benefits, crucial for cost estimation. Numerous FAR and VAAR clauses related to personnel vetting, security, and subcontracting limitations are incorporated by reference. Payment will be made via Electronic Funds Transfer (EFT) through the Tungsten Network, with invoices submitted in arrears after services are completed.