J045--PREVENTIVE MAINTENANCE & CLEANING- 41 DX HVAC
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically Network Contract Office 5, is conducting market research through a Sources Sought notice for Preventive Maintenance & Cleaning services for 41 DX HVAC units at the Louis A. Johnson (LAJ) VA Medical Center in Clarksburg, West Virginia. This is a Total Small Business Set-Aside opportunity. Capability statements are due by May 18, 2026.
Scope of Work
This requirement is for a qualified mechanical contractor to provide preventive maintenance (PM), cleaning, inspection, and regulatory-compliance services for forty-one (41) direct expansion (DX) HVAC and refrigeration units. The equipment ranges from 1.5-ton mini-splits to a 273-ton chiller, located across 14 areas within the LAJ VAMC. Services must adhere to manufacturer Instructions for Use (IFU), VHA Directives, VA Technical Information Library (TIL) publications, The Joint Commission (TJC) Environment of Care requirements, and specific codes/standards including NFPA, ASHRAE, EPA, and OSHA. Key focus areas include electrical maintenance (NFPA 70B-2023), refrigerant management (EPA AIM Act), Legionella prevention, and filter maintenance. Technicians require EPA Section 608 Universal Certification, with additional specific certifications for specialized equipment.
Contract & Timeline
- Type: Sources Sought / Request for Information (RFI)
- Duration: Anticipated Base Year + 3 Option Years
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Response Due: May 18, 2026, 12:00 PM ET
- Published: May 11, 2026
Evaluation
This RFI is for information and planning purposes only and does not constitute a solicitation. Responses will be used to assess industry capabilities and determine potential small business participation. Responses are not offers and cannot be accepted by the Government to form a binding contract.
Additional Notes
Responders are solely responsible for all expenses associated with responding to this RFI. All information marked as proprietary will be handled accordingly. Capability statements must include business size and SAM UEI Number.