J046--Critical Water Upgrade & Disinfection -w/wd, 6/2/2026 - 11/30/2026

Solicitation / RFP / RFQ

This solicitation seeks proposals for the Critical Water Upgrade and Disinfection project at the Phoenix VA Healthcare System. The project aims to upgrade the existing Water Tec purification and filtration system serving the Onyx Clinic to meet ST108 guidelines, which has been idle for over a year. The scope includes disinfection and system upgrades to return the system to service.

• Upgrade the existing Water Tec filtration system, potentially requiring a system shutdown coordinated with the POC and COR.

• Install Nephros MS10 endotoxin filters with Shelco 4FOS1-1.5MNPT-GP-ML housing on the existing piping.

• Add sample ports at specified locations.

• Install a flow meter and regulator capable of reading 3-5 fps on the discharge line.

• Replace the existing UV bulb.

• Sanitize the system post-installation according to manufacturer requirements and industry standards.

• Replace water softening resin, carbon media, and Reverse Osmosis membranes.

• Perform validation testing to ensure critical water meets ST108 requirements.

• Conduct a final leak check of the entire critical water system.

• Provide owner training on the newly installed system.

• All installation must adhere to VA specifications, local/federal rules, and VA master specifications, using socket weld and flange procedures with schedule 80 PVC.

• Contractor must supply all labor, materials, parts, and equipment, and manage any necessary subcontractors.

• Adherence to VA policies for hot work permits, confined spaces, and lockout/tagout is required.

• Contract Type: Firm-Fixed Price

• Period of Performance: Base POP Begin: 06-08-2026, POP End: 11-30-2026 (or 90 days from date of award).

• Estimated Value: $19 Million (from SF 1449 Block 9)

• Offers are due by May 27, 2026, at 16:00 MST.

• Offers must be submitted via email to jessica.brooks3@va.gov in PDF format.

• All questions must be submitted via email to jessica.brooks3@va.gov no later than May 21, 2026, at 12:00 PM MST.

• Evaluation Factors: Technical Approach, Experience, Price, Past Performance, and Required Documents.

• Award will be made to the responsible offeror whose quote is conforming, does not exceed available funding, and is found to be fair and reasonable. Lowest Price Technical Acceptable (LPTA) methods will not be used.

• NAICS Code: 238220 - Plumbing, Heating, and Air-Conditioning Contractors

• Size Standard: Not specified in the provided text, but the solicitation is marked as "UNRESTRICTED" on SF 1449.

• Offerors must be registered in SAM.

• Required documents include VA Form 10091, W-9, and FMS Vendor File Update Form, which must be submitted with the offer.

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-4, and 52.212-5.

• Payment will be made via Electronic Funds Transfer (EFT) through the Tungsten Network.

• Contractor must guarantee workmanship and parts for at least 30 days.

Form / Attachment / Pricing Sheet

This document is a "Vendor Information" form used to collect essential details about a vendor. It is likely required for registration or to establish a vendor profile within the government's system, particularly for the Department of Veterans Affairs (VA).

• Requester and Service Information: Basic identification of the requesting entity and service.
• Vendor Identification: Legal name, Tax Identification Number (TIN) or Social Security Number (SSN), and DUNS number.
• Vendor Address: Physical and mailing addresses.
• Contact Information: Point of contact details, phone, and fax numbers.
• Contract Information: Details on existing contracts, payment terms, FOB, and prompt payment discounts.
• Vendor Classification: Business Type (Small, Large, etc.), Socioeconomic Group (e.g., Small Disadvantaged Business, Woman-Owned Small Business, Hubzone), and 1099 Indicator.
• Registration Status: Confirmation of registration with Central Contractor Registration (CCR) and links to mandatory registration sites (SAM.gov, epls.arnet.gov, exclusions.oig.hhs.gov).

Vendors must complete this form accurately to be considered for opportunities. It collects information critical for vendor vetting, classification, and payment processing. Failure to complete mandatory fields or ensure proper registration status can lead to administrative action and prevent new vendor information from being entered into the VA database.

Form / Attachment / Pricing Sheet

This document is IRS Form W-9, "Request for Taxpayer Identification Number and Certification." It is used by U.S. persons (individuals and entities) to provide their correct Taxpayer Identification Number (TIN) to a requester who is required to file an information return with the IRS. This form is also used to certify certain tax-related matters, such as non-foreign status and exemption from backup withholding.

• Part I: Taxpayer Identification Number (TIN): Requires the entry of a Social Security Number (SSN), Individual Taxpayer Identification Number (ITIN), Employer Identification Number (EIN), or Adoption Taxpayer Identification Number (ATIN).
• Part II: Certification: Requires the individual or entity to certify their correct TIN, status regarding backup withholding, U.S. person status, and FATCA reporting status.
• Lines 1-7: Collects identifying information such as name, business name, address, city, state, and ZIP code.
• Tax Classification: Requires selection of the appropriate federal tax classification (e.g., individual, C corporation, S corporation, partnership, LLC).
• Exemptions: Allows for the entry of exempt payee codes and FATCA exemption codes if applicable.

Bidders responding to a SAM.gov opportunity may be required to submit this form to the contracting agency or prime contractor. It is essential for ensuring correct payment processing and compliance with tax reporting requirements. Failure to provide a correct TIN can lead to backup withholding on payments. Bidders should ensure they complete this form accurately based on their business structure and tax status.

Form / Attachment / Pricing Sheet

This document, VA Form 10091, is the Vendor File Request Form used by the VA to gather essential payment data from vendors. It is used to establish or update vendor records for processing electronic payments in accordance with federal regulations. This form is crucial for ensuring vendors receive timely payments for goods and services provided to the VA.

The form is divided into four sections:

• Section I: VA Facility Information: For internal VA use, capturing station details.
• Section II: Payee/Vendor Information: Collects vendor identification details, including SAM.gov registration status, Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), legal name, address, and contact information. It also includes fields for NPI (for medical providers) and small business status.
• Section III: EFT/ACH: Gathers current bank name, routing number, account number, and account type for electronic fund transfers.
• Section IV: Authorized Representative: Requires the name and signature of an authorized individual to certify the accuracy of the information provided.

Vendors responding to VA opportunities must complete this form to be set up in the VA's financial system for payment. It is essential for new vendors to register and for existing vendors to update their information, especially banking details, to ensure smooth payment processing. Information provided on this form must match SAM.gov records for new vendors. Failure to provide accurate information or complete the form correctly may delay payments.

Solicitation / RFP / RFQ

This solicitation is for Critical Water Upgrade and Disinfection services at the Department of Veterans Affairs, Phoenix VA Healthcare System. The period of performance is from June 2, 2026, to November 30, 2026.

• Critical Water Upgrade

• Disinfection services

• Period of Performance: June 2, 2026 - November 30, 2026

• Response Date/Time/Zone: May 27, 2026, 16:00 Mountain Time, Denver, USA

• Set-Aside: SBA (Small Business Administration)

• Solicitation Number: 36C26226Q0823

• NAICS Code: 238220

• Product Service Code: J046

• Place of Performance: Phoenix VA Healthcare System, 650 E. Indian School Road, Phoenix AZ 85012, U.S.A.

• Contracting Office Address: NCO 22, Department of Veterans Affairs, 4135 S. Power Road, Mesa AZ 85212.

• Point of Contact: Jessica Brooks, Contract Specialist, jessica.brooks3@va.gov, 480-466-7940.