J059--UPS Preventative Maintenance Service 623-26-1-5064-0032
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Eastern Oklahoma VA Health Care System (EOVAHCS), is soliciting proposals for Uninterruptible Power Supply (UPS) Preventative Maintenance services. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside opportunity. The official Request for Quotes (RFQ) is now available, with offers due by June 26, 2026, at 13:00 CDT.
Scope of Work
The primary objective is to ensure the continuous and efficient operation of UPS equipment through comprehensive preventative maintenance. Key requirements include:
- Annual inspection and preventative maintenance for Power Modules and batteries.
- 7x24 Emergency Service Coverage, including parts, labor, and travel.
- Annual 5x8 Preventive Maintenance Inspection and Comprehensive Battery Inspection.
- Maximum eight (8) hour response time for emergency services.
- Provision of Web Access to Service History.
- Visual inspection of all UPS components and batteries, with measurement and recording of battery performance.
- Replacement of air filters and cleaning of the UPS area.
- Strict compliance with local, state, and federal safety guidelines (e.g., OSHA, fire safety).
Contract & Timeline
- Contract Type: Firm-Fixed-Price.
- Period of Performance: A base period from July 15, 2026, to July 14, 2027, with four (4) one-year option periods.
- NAICS Code: 811210 - Electronic and Precision Equipment Repair and Maintenance.
- Estimated Value: $34 Million for the base period.
- Set-Aside: Total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).
- Published Date: June 17, 2026.
- Offer Due Date: June 26, 2026, at 13:00 CDT.
Evaluation
Proposals will be evaluated based on Price, Technical Capability, and Relevant Experience. Offerors must submit a completed SF1449 (Page 1) and a completed Price Schedule.
Additional Notes
- Vendors must be certified and listed in the SBA certification database as an SDVOSB.
- SDVOSB concerns must adhere to limitations on subcontracting, performing at least 50% of the contract performance with their own employees.
- Questions from vendors must be received by June 23, 2026, at 13:00 CST.
- Submissions should be emailed to orrellius.williams@va.gov.
- The solicitation incorporates various FAR and VAAR clauses by reference.