J061--FY26 SERVICE - EO/LYONS GENERATOR MAINT. (BASE PLUS 4) - 561

Statement of Work (SOW)

This SOW outlines the requirements for generator and transfer switch maintenance services at the New Jersey VA Healthcare System, specifically the Lyons VA Medical Center and the East Orange VA Medical Center.

• Generator Maintenance: Includes semi-annual, annual, and biennial preventative maintenance procedures for all generators at both campuses. This encompasses tasks such as oil and filter changes, load bank testing, coolant system checks, and air filter replacements.

• Transfer Switch Maintenance: Annual inspections and maintenance for Automatic Transfer Switches (ATS), Manual Transfer Switches (MTS), and tap-boxes are required specifically for the Lyons campus. Work on certain buildings will be performed on weekends to minimize disruption.

• Unscheduled Repairs: An allocation of 500 labor hours and $150,000 for parts is designated for unscheduled repairs. Emergency response requires a phone call to the COR within 2 hours of notification, with on-site work commencing within 4 hours if the issue cannot be resolved remotely.

• The contract includes one base year and four provisional option years.

• Services are to be performed at the Lyons VA Medical Center, 151 Knollcroft Road, Lyons, NJ 07939, and the East Orange VA Medical Center, 385 Tremont Avenue, East Orange, NJ 07018.

• Field service reports must be supplied to the COR within 14 working days of each visit.

• All work must comply with the latest editions of Original Equipment Manufacturer (OEM) manuals, Joint Commission, NFPA, and OSHA standards.

• Generators must be returned to operating conditions as defined by OEM specifications.

• Emergency response time for unscheduled repairs: phone call within 2 hours, on-site work within 4 hours.

• Contractor shall provide all parts, tools, materials, labor, supervision, test equipment, technical manuals, and transportation.

• Work on specific transfer switches at Lyons campus requires scheduling on weekends to avoid facility disruption.

• Equipment lists for both East Orange and Lyons campuses are provided, detailing designation, make, catalog number, and serial number.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4211, Revision No. 32) for the State of New Jersey, specifically for the counties of Essex, Morris, Sussex, and Union. It lists various occupations with their corresponding minimum wage rates and indicates that fringe benefits are required as per the occupational listing.

This document is relevant to potential bidders as it establishes the minimum wage rates and benefits that must be paid to laborers and mechanics employed on covered Federal contracts in the specified geographic area. Bidders must use this information to accurately calculate labor costs when preparing their proposals, ensuring compliance with the Service Contract Act and related Executive Orders (EO 13706 and EO 13658).

Key details include:

• Health & Welfare: $5.55 per hour (or $222.00 per week / $962.00 per month).
• Health & Welfare (EO 13706): $5.09 per hour (or $203.60 per week / $882.27 per month) for contracts covered by EO 13706.
• Vacation: Accrues based on years of service (2 weeks after 1 year, up to 5 weeks after 25 years).
• Holidays: A minimum of twelve paid holidays per year.
• Executive Order 13658: Requires a minimum wage of $13.30 per hour (or the applicable wage determination rate, if higher) for contracts awarded between January 1, 2015, and January 29, 2022.
• Executive Order 13706: Requires 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually.

The document also outlines the process for requesting additional classifications and wage rates if an occupation is not listed.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for generator/transfer switch testing, maintenance, and inspection services for the East Orange VA Medical Center and Lyons VA Medical Center in New Jersey. This announcement serves as the only solicitation, and a separate solicitation document will not be issued. The procurement is issued as an RFQ and is set aside for small businesses.

• Generator/transfer switch testing, maintenance, and inspection services.

• Interested companies must provide quotations for the Scope of Work (SOW) and a pricing worksheet.

• Offerors must submit a capability statement demonstrating technical capability and approach.

• Contract type: Not explicitly stated, but implied to be a firm-fixed-price contract based on RFQ format.

• Period of Performance: One (1) base year from award, plus four (4) option years.

• Estimated Value: Small business size standard is $12.5 million (NAICS code 811310).

• Site Visit: Optional, scheduled for Tuesday, May 19th, 2026. Contractors must email the Contracting Officer (CO) by May 18th, 2026, to confirm attendance.

• Questions/Requests for Information: Due by May 20th, 2026, 16:00EST, via email to Nathan.Northrup@va.gov.

• Quotations Due: May 22nd, 2026, 16:00EST, via email to Nathan.Northrup@va.gov.

• Evaluation Factors: Technical (meeting SOW requirements, staffing, qualifications, experience, management, quality control, emergency response), Past Performance, Price, and Veterans Involvement (SDVOSB/VOSB credit).

• Award Basis: Comparative evaluation of quotes based on the factors listed, resulting in the quote most favorable to the Government.

• This solicitation is set aside for small businesses.

• NAICS Code: 811310 with a small business size standard of $12.5 million.

• Offerors must be registered in SAM.gov and complete annual representations and certifications.

• SDVOSB/VOSB offerors will receive evaluation credit if registered and verified in the SBA VertCert database.

• Full text of FAR provisions and clauses can be accessed at https://www.acquisition.gov/browse/index/far.

• Offerors must state acceptance of terms and conditions or list exceptions.

• Late submissions will be treated per FAR 52.212-1(c).

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4209, Revision No. 32) establishing minimum wage rates and benefits for various occupations in New Jersey, specifically for the counties of Hunterdon and Somerset. It lists numerous job titles, their corresponding minimum hourly wage rates, and indicates that fringe benefits are required as listed.

This document is relevant to bidders as it specifies the minimum wage and benefit requirements for service employees working on contracts covered by the Service Contract Act in the specified geographic area. Bidders must ensure their proposed wages and benefits meet or exceed these determined rates to comply with federal regulations. It also outlines Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage) and their applicability to contractors, including specific hourly rates and benefit provisions. The document also details the process for requesting additional classifications and wage rates if a required occupation is not listed.

• Geographic Area: Hunterdon and Somerset Counties, New Jersey.
• Applicable Regulations: Service Contract Act, Executive Order 13706 (Paid Sick Leave), Executive Order 13658 (Minimum Wage).
• Minimum Wage: For 2025, the minimum wage is $13.30 per hour or the applicable wage rate listed in the determination, whichever is higher.
• Paid Sick Leave: 1 hour of paid sick leave for every 30 hours worked, up to 56 hours per year, for eligible employees.
• Health & Welfare Benefits: $5.55 per hour or $222.00 per week (or $962.00 per month) for standard benefits, and $5.09 per hour or $203.60 per week (or $882.27 per month) when EO 13706 applies.
• Vacation: Accrues based on years of service (2 weeks after 1 year, up to 5 weeks after 25 years).
• Holidays: Minimum of twelve paid holidays per year.
• Conformance Process: Outlines the procedure for establishing wage rates for unlisted occupations.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing worksheets for a solicitation. It details line items for generator maintenance and unscheduled repair services across different campuses and contract periods.

• Sheet: Action Line Item Information: Lists RFI actions with associated service titles (e.g., Generator Maintenance, Unscheduled Repair Labor/Parts).
• Sheet: 1. Line-Item Contract Format: Provides a detailed breakdown of contract line items, including descriptions, contract periods (Base, Option 1-4), performance dates, quantities, units of measure (JB, HR, LT), and pricing fields (which are currently zeroed out, indicating this is a template or worksheet).
• Sheet: RefData: Contains reference data for discount types, contract options, and FOB terms.
• Sheet: NAICS: Lists North American Industry Classification System (NAICS) codes and their descriptions.
• Sheet: PROD_SVC_CODE: Lists Federal Supply Codes (FSC) and their descriptions.
• Sheet: SIC_CODE: Lists Standard Industrial Classification (SIC) codes and their descriptions.
• Sheet: CLINICAL_DISCIPLINE: Lists clinical disciplines relevant to medical services.
• Sheet: LI_BASE_OR_OPTION: Defines "BASE" for Base Period Line Item and "OPTION" for Option Period Line Item.
• Sheet: LI_ITEM_TYPE: Defines item types such as Dental, EMS, Lab, Medical, Other, and Surgical.

This pricing worksheet serves as a template for bidders to understand the structure of the services required and to input their proposed pricing. It outlines the specific maintenance tasks (semi-annual, annual, biennial generator maintenance, transfer-switch maintenance) and unscheduled repair services needed for the East Orange and Lyons campuses. Bidders should use this document to formulate their cost proposals according to the specified line items and contract periods.