J063--Fire Alarm Service | Base 4

Wage Determination

This document provides the official wage determination for various occupations under the Service Contract Act for the State of New York, specifically for the counties of Bronx, Kings, New York, Queens, Richmond, Rockland, and Westchester. It outlines the minimum hourly wage rates and fringe benefits required for contract employees performing services in these areas.

• Applicable Area: New York Counties of Bronx, Kings, New York, Queens, Richmond, Rockland, and Westchester.
• Minimum Wage Rates: The document lists specific minimum hourly wage rates for a wide range of occupations, categorized by occupational groups (e.g., Administrative Support and Clerical, Automotive Service, Health Occupations, Technical Occupations).
• Fringe Benefits: All listed occupations receive specific fringe benefits, including Health & Welfare at $5.55 per hour (or $222.00 per week / $962.00 per month). For contracts also covered by Executive Order 13706, the Health & Welfare rate is $5.09 per hour (or $203.60 per week / $882.27 per month).
• Paid Sick Leave: Executive Order (EO) 13706 mandates paid sick leave for federal contractors, providing 1 hour of paid sick leave for every 30 hours worked, up to 56 hours annually. This applies to contracts awarded on or after January 1, 2017.
• Minimum Wage Adjustment: Executive Order 13658 generally applies to contracts awarded between January 1, 2015, and January 29, 2022. It requires a minimum wage of at least $13.30 per hour (or the applicable wage determination rate, if higher) for hours worked in 2025. This rate is adjusted annually.
• Vacation and Holidays: Specific provisions for paid vacation (based on years of service) and a minimum of twelve paid holidays per year are outlined.
• Conformance Process: Information is provided on how to request authorization for additional classifications and wage rates if an occupation is not listed in this determination.

This wage determination is crucial for bidders to accurately calculate labor costs for proposals. It ensures compliance with federal labor laws and outlines the minimum compensation and benefits that must be provided to employees working on covered contracts in the specified New York counties.

Form / Attachment / Pricing Sheet

This document, "Attachment A - Manhattan - Equipment Inventory List," provides a detailed inventory of equipment relevant to the opportunity. It serves as a reference for potential bidders to understand the existing systems and components that may require maintenance, inspection, or service.

• Equipment: Lists various types of fire alarm system components, control panels, detectors (smoke, heat, duct), notification devices (speakers, strobes), and related equipment such as fire pump monitors and generator monitors.
• Service Calls: Indicates whether service calls are applicable for each equipment type ('Y' for Yes).
• Shop: Denotes if the equipment is associated with a specific shop.
• Make & Model: Specifies the manufacturer and model of the equipment.
• Serial No.: Provides the serial number for identification.
• PM Frequency: Indicates the Preventive Maintenance (PM) frequency (e.g., 'A' for Annual, 'S' for Semi-Annual).
• PM Description: Outlines the specific tasks for preventive maintenance, including inspection of detectors, door holding devices, audible/visual devices, testing of control panel functions, and calibration requirements. It also specifies that elevator recall supervisory checks are required.

This inventory list is crucial for bidders to:

• Assess the scope of work for maintenance and repair services.
• Understand the types and quantities of equipment they will be responsible for.
• Plan for the necessary resources, parts, and expertise required for preventive maintenance and emergency repairs.
• Identify specific maintenance tasks and frequencies required by the government.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial fire alarm maintenance, repair, safety inspections, and testing services for the Department of Veterans Affairs (VA) New York Harbor Healthcare System. The services are required at the Brooklyn, Manhattan, and St. Albans campuses.

• Maintenance, repair, safety inspections, and testing for fire alarm systems.

• Specific services include annual, semi-annual, and quarterly inspections, smoke detector sensitivity testing, 24/7 continuous monitoring, creation and maintenance of inventory and schematic diagrams, printer installation, and one-time replacement of fire alarm panel batteries.

• Labor for repairs (regular, overtime, holiday) and parts for repairs are also required.

• Technicians must be factory-trained and certified for the specific fire alarm systems (Notifier by Honeywell, Edwards EST-3/EST-4) and hold NICET Level 1-IV certification. NFPA 72 and OSHA 10/30 hour certifications are also required.

• Compliance with NFPA 70, 72, 90, 101, IBC, IFC, UL 268, 864, and ADA standards is mandatory.

• Contractor must provide 24/7 continuous central monitoring for all three locations.

• The contract will have a Base Period of 12 months and four 12-month option periods, for a potential total of 5 years.

• Place of Performance: VA New York Harbor Healthcare System campuses in Brooklyn, Manhattan, and St. Albans, NY.

• Quotes are due by June 3, 2026, 3:00 PM ET.

• Submission is via email to Christopher.Weider@va.gov.

• Evaluation factors include Technical Capability, Past Performance, Veterans Involvement, and Price.

• A technical capability statement (max 10 pages) is required, demonstrating approach, factory training proof, certifications, technician experience, and relevant contract references.

• Pricing must be submitted using the provided Price/Cost Schedule.

• This solicitation is issued for full and open competition.

• NAICS Code: 561621 (Security Systems Services), Small Business Size Standard: $25.0 million.

• Evaluation credit is given for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB).

• Site visits are offered; details are in the "Site Visit Info" attachment.

• Questions must be submitted in writing by May 29, 2026, 4:00 PM ET.

• Several attachments are referenced, including inventory lists, battery price schedules, and site visit information.

Form / Attachment / Pricing Sheet

This document, "Attachment C - St. Albans Equipment Inventory List," provides a detailed inventory of the fire alarm system equipment. It serves as a reference for the types and quantities of components that are part of the system requiring maintenance and repair.

• Equipment: Lists specific components such as network panels, voice links, annunciators, printers, LCD terminals, smoke detectors, duct detectors, manual stations, door holding devices, tamper switches, speaker/strobes, strobe lights, horn strobes, control panels, power packs, and fire pump/generator components.
• Service calls included Y/N: Indicates whether service calls are included for each item (all listed items show 'Y').
• PM Description: Outlines the contractor's responsibilities for repairs and programming updates to maintain the fire alarm system's operational status in accordance with local, state, and national codes.
• PM Frequency: Specifies that maintenance and inspection are to be performed "As Needed."
• Maintenance and Inspection Details: Includes a list of specific inspection points, such as smoke detectors, electromechanical door holding devices, heat detectors, manual pull stations, audible and visual devices, and testing of control panel functions and outlying devices. It also specifies testing of elevator recall supervisory checks.

This inventory list is crucial for bidders to understand the existing fire alarm system's components. It informs potential contractors about the scope of equipment they will be responsible for maintaining, repairing, and programming, aiding in the accurate estimation of resources and costs for proposals.

Form / Attachment / Pricing Sheet

This document provides essential site visit information for potential bidders to inspect the service performance locations. It outlines the dates, times, on-site meeting locations, and points of contact (POCs) for site visits at three different VA facilities.

• New York Harbor Healthcare System (St. Albans Community Living Center):

  • Address: 179-00 Linden Blvd., Jamaica, NY 11425
  • Date: 5/26/26
  • Time: 12 pm
  • Location: Building 89, room A119
  • POCs: Anthony Weathers, Chimzy Ugbala, Kerri Roach
  • Phone: 332-234-6818 (Anthony); 934-799-0929 (Chimzy)

• Manhattan Campus:

  • Address: 423 E. 23rd Street, New York, NY 10010
  • Date: 5/28/26
  • Time: 1 pm
  • Location: 2nd Floor Annex Engineering Building
  • POCs: Danielle Fix, Hong Fong, Kerri Roach
  • Phone: 347-268-9012 (Danielle); 332-216-9922 (Hong)

• Brooklyn Campus:

  • Address: 800 Poly Place, Brooklyn, NY 11209
  • Date: 5/27/26
  • Time: 10 am
  • Location: Engineering building 4 Rm. G-02
  • POCs: Kereem Vargas, Kerri Roach, Michael Mazelli
  • Phone: 347-533-1984 (Kereem); 332-238-5072 (Kerri)

• Attendance Notification: Contractors must email Contract Specialist Chris Weider (Christopher.Weider@va.gov) and the facility POCs by 4:30 pm ET on Monday, May 25, 2026, to confirm their intention to attend a site visit.

This document is critical for bidders who need to understand the physical locations where services will be performed. Attending the site visit is strongly encouraged to assess local conditions affecting performance. Bidders must note the specific dates, times, locations, and POCs for each campus and adhere to the deadline for confirming attendance.

Form / Attachment / Pricing Sheet

This document provides an inventory of batteries, categorized by location (NYH, Manhattan, Brooklyn, St. Albans). It details the manufacturer, model, voltage, Ampere-hour (AH) rating, and quantity per panel for various battery types.

• NYH Battery Inventory: Lists manufacturers (Power Sonic, Panasonic, UltraTech, Leoch), models, voltage, AH, computed quantity, and site.
• Manhattan Battery Inventory: Details panel location within buildings, number of panels, manufacturer, model, battery type (e.g., Sealed Rechargeable, Non-Spillable Rechargeable Sealed Lead Acid), voltage, AH rating, and quantity per panel.
• Brooklyn Battery Inventory: Similar to Manhattan, listing panel location, number of panels, manufacturer, model, battery type, voltage, AH rating, and quantity per panel.
• St. Albans Battery Inventory: Provides panel location, number of panels, manufacturer, model, battery type, voltage, AH rating, and quantity per panel.

This inventory is crucial for bidders to understand the existing battery infrastructure, types, quantities, and locations. It can inform proposals related to battery maintenance, replacement, or the supply of new battery systems, allowing for accurate cost estimations and technical solutions tailored to specific site requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment B – Brooklyn Equipment Inventory List," provides a detailed inventory of equipment related to the fire alarm system. It appears to be an attachment to a larger solicitation or contract, detailing specific components that may be subject to maintenance, repair, or replacement.

• Equipment: Lists various components of the fire alarm system, including panels, detectors (smoke, heat, duct), annunciators, speakers, strobes, relays, and control units.
• Shop/Building: Identifies the location or building associated with the equipment (e.g., "Fire Alarm system Bldg 1 Electrical", "Fire Alarm system Bldg 15 Electrical").
• Service Calls Included (Y/N): Indicates whether service calls are included for specific components.
• PM Frequency: Specifies the preventive maintenance frequency for certain items.
• Minimum Required Preventative Maintenance: Outlines the required maintenance tasks, which include:
  • Inspection of smoke detectors (including duct detectors).
  • Inspection of electro-mechanical door holding devices.
  • Inspection of heat detectors.
  • Inspection of manual pull stations.
  • Inspection of audible and visual devices.
  • Testing of all control panel functions and outlying devices (annunciators, printer, CRT, AVL, battery backup).
  • Calibration of all devices at least annually.
  • Elevator recall supervisory checks.
• Repairs: Notes that repairs are needed for identified problematic components.

This inventory list is crucial for bidders to understand the scope of existing equipment that requires maintenance, repair, and potential replacement. It informs bidders about the specific types and quantities of fire alarm system components they will be responsible for, impacting their technical proposals, resource allocation, and pricing. The detailed maintenance and inspection requirements also define performance expectations.

Form / Attachment / Pricing Sheet

This document is a "Battery Price Schedule" that lists various battery models, their specifications, and quantities. It appears to be a template or a reference for pricing specific battery types.

• Manufacturers: Power Sonic, Panasonic, UltraTech, Leoch
• Models: Various models listed (e.g., PS-12260 F2, LCR 6V4P, UT-121000)
• Specifications: Voltage (primarily 12V, some 6V), Ampere-hours (AH)
• Quantity: Number of units for each model
• Pricing Columns: "Unit Price" and "Extended Price" are included but left blank, indicating they are to be filled in by a bidder or vendor.

This pricing schedule is relevant for bidders who need to provide pricing for specific battery models and quantities as part of a proposal or quote. Bidders are expected to fill in the "Unit Price" and "Extended Price" columns for the listed items.