J063--NIHCS Physical Access Control System

Award Notice

This award notice announces the Department of Veterans Affairs, Network Contracting Office 10's award for the NIHCS Physical Access Control System. The contract was awarded to TRU VANTAGE SOLUTIONS, INC. for a firm, fixed price.

The contract covers preventative maintenance and software sustainment services for the LENELS2 Physical Access Control System. This service supports the VA Northern Indiana Healthcare System (NAICS) and assigned VA Clinics.

• Award Number: 36C25026C0078

• Award Amount: $206,664.00

• Award Date: 03-18-2026

• Contract Type: Firm, fixed price

• Period of Performance: Base year plus two (2) one-year options, totaling three (3) years if all options are exercised.

• Name: TRU VANTAGE SOLUTIONS, INC

• UEI: U44UJ36ACKG9

• Address: 120 N TECH DR STE 103, CLAYTON, NC 27520

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 10

• Contracting Office Address: 3140 Govenors Place Blvd, Suite 210, Kettering OH 45409-1337

• Point of Contact: Janel Tate (Janel.Tate-Montgomery@va.gov)

• Product Service Code: J063 (Maint/Repair/Rebuild Of Equipment- Alarm, Signal, And Security Detection Systems)

• NAICS Code: 561621 (Security Systems Services (except Locksmiths))

Amendment / Modification

This amendment to Solicitation 36C25026Q0252 extends the deadline for receipt of offers and provides answers to submitted questions. Key changes include:

• Offer Due Date Extended: The new deadline to submit a response is February 12, 2026, at 9:00 AM EST.
• Answers to Questions: The amendment addresses vendor questions regarding the solicitation.
• Performance Work Statement (PWS) Revision: The PWS has been updated.
• Provision Correction: A correction has been made within the provision section regarding evaluations.

• Offer Due Date
• Performance Work Statement (PWS)
• Solicitation Provisions (Evaluation)

Offerors must note the extended deadline for submitting their proposals. All other submission requirements remain as previously stated, unless otherwise modified by this amendment.

Solicitation / RFP / RFQ

This solicitation is for preventative maintenance and software sustainment services for the LENELS2 Physical Access Control System (PACS) at the VA Northern Indiana Healthcare System (NIHCS) and its assigned VA Clinics. The existing system uses Lenel PACS versions 7.5 to 8.0, running on a VA-owned virtual server.

• Provide on-site technicians for preventative maintenance and software sustainment.

• Perform system inspections and operability checks to ensure 100% system operability and stability.

• Ensure hardware compatibility with installed software.

• Provide current software sustainment to the latest versions.

• Maintain FICAM compliance.

• Contractor personnel must possess specific LENELS2 certifications (e.g., Certified Systems Engineer ICAM PACS, Certified Symmetry Essentials LENELS2 Installers, System Administrator with LENEL Onguard advanced integrator certification).

• Comply with HSPD-12, UL2050, FICAM, and FIPS 201 standards.

• Services are non-personal services.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: One (1) year base period, with two (2) one-year optional periods.

• Base Period: March 2, 2026 - March 1, 2027.

• Option 1: March 2, 2027 - March 1, 2028.

• Option 2: March 2, 2028 - March 1, 2029.

• Questions Due: January 30, 2026, 10:00 AM EST.

• Offers Due: February 6, 2026, 10:00 AM EST.

• Offerors must submit a signed SF1449, completed price schedule, and all required certifications.

• Evaluation will be conducted using FAR Parts 12, with technical and past performance as key factors (specific weighting not detailed in this section).

• This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Offerors must be certified as an SDVOSB and listed in the SBA certification database at the time of offer and award.

• NAICS Code: 561621, Size Standard: $25 Million.

• Compliance with VAAR 852.219-73 and 852.219-75 (Limitations on Subcontracting) is required.

• The document includes a detailed list of PACS reader locations across multiple VA facilities.

• Invoices must be submitted electronically via Tungsten Network.

• Commercial advertising referencing VA contracts is prohibited (VAAR 852.203-70).

Solicitation / RFP / RFQ

This is a pre-solicitation notice for the Veterans Health Administration (VHA), Network Contracting Office (NCO) 10. The government intends to procure LENELS2 Physical Access Control System (PACS) upgrade and sustainment services, including preventative maintenance and software sustainment, for the VA Northern Indiana Healthcare System and its assigned VA Clinics.

• Upgrade and sustainment of the Physical Access Control System (PACS).

• Preventative maintenance and software sustainment services.

• Services to be provided for the VA Northern Indiana Healthcare System and assigned VA Clinics.

• Contract type: Firm Fixed Priced (FFP).

• Award will be based on the overall best value to the Government.

• The Government reserves the right to award without discussions.

• The solicitation will be published on or about January 26, 2026.

• Offers are due by Friday, February 6, 2026, at 10:00 AM EST.

• Questions are due by Friday, January 30, 2026, at 10:00 AM EST and must be submitted via email to Janel.Tate-Montgomery@va.gov. Phone calls will not be accepted.

• All relevant solicitation documents will be available for download on SAM.gov on the date of issuance.

• Any amendments will be posted solely on SAM.gov.

• This solicitation is a 100% set-aside for Total Small Business.

• Applicable NAICS Code: 561621 – Security Systems Services (except Locksmiths).

• Size standard: $25 Million.

• Offerors must ensure their SAM registration is active, current, and accurate, including NAICS code 561621.

• Procurement is being procured through FAR Parts 12.

• There will not be a site visit.

• Point of Contact: Janel Tate – Contracting Officer (Janel.Tate-Montgomery@va.gov).

Solicitation / RFP / RFQ

This solicitation is for the NIHCS Physical Access Control System. The Department of Veterans Affairs, Northern Indiana - Marion VAMC, is seeking to procure this system.

Details regarding the specific requirements for the Physical Access Control System are not fully elaborated in the provided text, but the subject indicates the nature of the procurement.

• Place of Performance: Department of Veterans Affairs, Northern Indiana - Marion VAMC, 1700 East 38th Street, Marion IN 46953-4568.

• Contracting Office: Department of Veterans Affairs, Network Contracting Office 10, 24 Frank Lloyd Wright Drive, Lobby M, Suite M2200, Ann Arbor, MI 48105.

• Response Date/Time/Zone: February 6, 2026, 09:00 Eastern Time, New York, USA.

• Solicitation Number: 36C25026Q0252.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• NAICS Code: 561621 (Security Systems Services).

• Product Service Code: J063 (Alarm and Signal Systems, Electronic).

• Contact Person: Janel Tate, Contracting Officer, Janel.Tate-Montgomery@va.gov, 734-222-6179.

• The document is a .docx file (14498 bytes) posted on January 23, 2026.