J065--36C25926Q0489| Sources Sought on NXStage System One Maintenance for Rocky Mountain Regional VA Medical Center
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Network Contracting Office 19 (NCO 19), is conducting market research through a Sources Sought notice to identify potential sources for NXStage System One Maintenance at the Rocky Mountain Regional VA Medical Center in Aurora, Colorado. This is for information and planning purposes only and is not a solicitation. Responses are due by May 31, 2026, at 4:00 PM MT.
Scope of Work
The requirement is for scheduled and unscheduled maintenance, including periodic preventive maintenance inspections, for two specific NxStage System One medical equipment units. Services include furnishing labor, parts, supplies, and equipment. Key aspects of the scope include:
- Coverage: Parts replacement, software upgrades, annual preventative maintenance, on-site service with priority response (within one business day), overnight shipping for down systems, 24/7/365 telephone support, remote diagnostics, and corrective maintenance.
- Contractor Responsibilities: Provide all necessary spare and replacement parts, tools, test equipment, and service manuals.
- Performance Standards: Equipment must be operable and available for use 95% of normal coverage hours (Monday-Friday, 8:00 a.m. to 5:00 p.m. MST, excluding federal holidays).
- Personnel: Contractor personnel must be fully qualified, factory-trained Field Service Engineers (FSEs) with a minimum of two years of experience, adhering to VA security regulations and facility rules.
Contract & Timeline
- Type: Sources Sought / Market Research
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance)
- Anticipated Period of Performance: Base Year: June 15, 2026 – June 14, 2027, with two additional option years.
- Response Due: May 31, 2026, 4:00 PM Mountain Time
- Published: May 21, 2026
Information Requested
Interested companies must provide:
- Company Name and Address, Point of Contact (Name, Email, Phone Number), Unique Entity ID (UEI).
- Information on whether items are on Open Market or FSS Contract (with contract number if applicable), and Delivery Time.
- Eligibility for small business programs (Small Business, HUBZone, 8(a), Small Disadvantaged Business, Women-Owned, Service Disabled Veteran Owned Small Business, Veteran Owned Small Business, Large Business, or Other).
- Confirmation of employee count (not exceeding 800 for NAICS 811210), primary engagement in retail/wholesale trade, ownership/possession of items, and supplying end items from small business manufacturers or obtaining waivers.
- Companies are encouraged to include relevant information such as capability statements, specifications, brochures, or past experience.
Additional Notes
This notice is strictly for market research. It is not a solicitation, and no award will be made from responses. The Government will not pay for information received and is not committed to issuing a solicitation or award following this notice. Do not include proprietary, classified, confidential, or sensitive information in responses.
Submit responses to: lynn.lim@va.gov.