J065--Philips Radiology Imaging Preventive Maintenance Huntington VA Medical Center-Intent to Sole Source.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Huntington VA Medical Center, has issued a Special Notice indicating its Intent to Sole Source a contract to Philips Healthcare for Preventive Maintenance and Services for their Radiology Imaging Equipment. This notice seeks to identify any other vendors capable of fulfilling this requirement. Responses are due by June 10, 2026, at 9:00 AM ET.
Scope of Work
The requirement covers preventive maintenance and services for specific Philips Radiology equipment, including:
- Ingenia Ambition X-Primary (with Chiller Coverage)
- Allura Xper FD20 Primary Service Plan (with Supplemental Coverage)
Sole Source Justification
The Huntington VAMC intends to award this contract to Philips Healthcare (UEI: T41NB3MDAPZ6) based on Philips' position as the Original Equipment Manufacturer (OEM). Philips asserts that only their authorized Field Service Engineers (FSEs) can provide quality service, OEM certified parts, and access to proprietary diagnostic software. They also state that only their personnel can install proprietary software/hardware updates, and only work performed by them is guaranteed. Furthermore, diagnostic imaging devices require OEM operating specifications to meet American College of Radiology (ACR) accreditation for Medicare or Medicaid reimbursement. Other vendors, while potentially offering service, cannot guarantee OEM certification or compatible replacement parts.
Contract & Timeline
- Type: Special Notice (Notice of Intent to Sole Source)
- Product Service Code (PSC): J065 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies)
- NAICS Code: 334517 (Radiological Equipment Manufacturing)
- Set-Aside: None (Intent to Sole Source)
- Response Due: June 10, 2026, 9:00 AM Eastern Time
- Published: June 3, 2026
Submission Instructions
Vendors who believe they possess a bona fide capability to fulfill this requirement are invited to submit written responses with sufficient documentation. This information will be used solely to determine if a competitive requirement exists.
Contact Information
- Primary Contact: Trever Turcotte, Contract Specialist
- Email: Trever.Turcotte@va.gov
- Phone: 240-215-8892