J065--Preventative Maintenance - Service 506-26-3-1527-0039 | 36C250-26-AP-2819
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the LTC Charles S. Kettles VA Medical Center, has issued an Intent to Sole Source notice for Preventative Maintenance Services for Essenz Perfusion Systems. The VA intends to negotiate with LivaNova USA, Inc., the Original Equipment Manufacturer (OEM), citing proprietary equipment and the OEM's policy against third-party servicing. This is not a request for competitive proposals.
Scope of Work
The required services include preventative maintenance for the Essenz Perfusion Systems, which comprise the Essenz Heart-Lung Machine, Essenz Patient Monitor software, and the LivaNova Perfusion System Monitor. These systems are critical for performing, controlling, monitoring, and supporting extracorporeal blood circulation during cardiopulmonary bypass procedures. Services must adhere to National Fire Protection Agency (NFPA), Occupation Safety and Health Administration (OSHA), and OEM standards.
Justification for Sole Source
LivaNova USA, Inc. is identified as the sole responsible source due to the proprietary nature of the Essenz equipment. The VA states that using any other provider would lead to substantial duplication of costs and unacceptable delays in fulfilling critical medical requirements. LivaNova USA, Inc. currently does not permit 3rd party service providers for this cardiac surgery equipment.
Response Requirements
This notice is not a solicitation for competitive proposals. However, interested parties who believe they can provide these services must submit clear and convincing evidence that competition would be advantageous to the Government. Responses must demonstrate:
- Proof of OEM certification.
- Ability to perform Preventative Maintenance and Services on the Essenz Perfusion System Equipment.
- Adherence to all local, state, and federal regulations.
- Possession of proper certifications, including National Association of Special Equipment Distributors (NASED) for Vendor Certified Technicians and Engineers.
Contract & Timeline
- Opportunity Type: Special Notice (Intent to Sole Source)
- Product Service Code (PSC): J065 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies)
- NAICS Code: 811210
- Set-Aside: None
- Response Due: May 02, 2026, by 1:00 PM Eastern Standard Time
- Published: April 29, 2026
Submission Details
Responses must be emailed to Michele.Bartelt@va.gov. No mail or telephone inquiries will be accepted.