J065--Preventive Maintenance/Repair- Stryker AIM Scopes-INTENT TO SOLE SOURCE
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Great Lakes Acquisition Center, has issued an Intent to Sole Source for Preventive Maintenance and Repair Services for Stryker AIM Scope equipment at the William S. Middleton Memorial Veterans Hospital in Madison, WI. The VA intends to negotiate a contract with Stryker Corporation, citing 41 U.S.C. 1901 and FAR 13.106-1 due to Stryker being the only responsible source. Firms believing they can meet the requirements must submit capability statements by June 12, 2026, at 9:00 AM local time.
Purpose
This Special Notice serves as an Intent to Sole Source, indicating the VA's plan to award a contract to Stryker Corporation for specialized maintenance and repair of their proprietary medical equipment. The government is seeking to determine if other sources are capable of providing these services to potentially foster competition.
Scope of Work
The contractor will provide comprehensive on-site preventive maintenance and unlimited on-demand repair services for various Stryker equipment, including LAPAROSCOPE PINPOINT 5MM, ARTHROSCOPIC, HD CAMERA HEAD 1788, PNEUMOCLEAR CO2 INSUFFLATOR, and STRYKER CONNECTED HUB BASE models. Key requirements include:
- Preventive Maintenance: On-site services for insufflators (Pneumoclear Plus) per manufacturer recommendations, including all labor, materials, and tools. A detailed PM schedule and reports are required.
- Repair Services: Unlimited repairs for all contracted equipment at no additional cost, with a 24-hour turnaround for replacement or loaner products.
- Technician Certifications: Technicians must be OEM factory trained and authorized, with proof of certification provided.
- Parts & Software: Exclusive use of manufacturer parts or manufacturer-authorized parts, and access to proprietary software upgrades.
- Coverage: Services during regular hours (8:00 AM - 6:00 PM local time, M-F), excluding federal holidays. The place of performance is the William S. Middleton Memorial Veterans Hospital, Madison, WI.
Contract Details
- Contract Type: Firm Fixed Price.
- Period of Performance: A base period of 12 months plus four 12-month option periods.
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance).
- Product Service Code: J065 (Maintenance, Repair And Rebuilding Of Equipment: Medical, Dental, And Veterinary Equipment And Supplies).
- Set-Aside: None (Intent to Sole Source).
Submission Requirements
This is not a request for competitive quotes. However, firms that believe they can meet the requirements must furnish information about their products and services, along with customer references, to the Contracting Officer. Supporting evidence must demonstrate the ability to comply with the Statement of Work. Capability statements must be submitted via email only as an MS Word or Adobe PDF attachment to Lori Eastmead at Lori.Eastmead@va.gov. Telephonic inquiries will not be accepted.
Evaluation
Responses will be evaluated to determine if competition is feasible. The government reserves the discretion not to compete the proposed procurement. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with Stryker Corporation.
Key Dates & Contact
- Response Due Date: June 12, 2026, 9:00 AM (LOCAL TIME).
- Contact: Lori Eastmead, Contract Specialist, lori.eastmead@va.gov.