J065--Seattle Instrument Maintenance, Repair and Sharpening
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), Puget Sound VA Medical Center, is seeking quotes for weekly onsite maintenance, repair, and sharpening services for sterile processing instruments in Seattle and American Lake, WA. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside Request for Quote (RFQ) for a firm-fixed-price services contract. Quotes are due by April 9, 2026, at 10:00 AM PT.
Scope of Work
The contractor will provide all equipment, materials, and labor for weekly onsite sharpening and repair of approximately 1,100 surgical, podiatry, clinical, CBOCs, and dental instruments. Services include inspection, repair, restoration/refurbishment, cleaning, and laser marking. Specific tasks involve mobile onsite sharpening of various instruments (e.g., scissors, needle holders, osteotomes, rongeurs) and deep surface cleaning. The ability to remove dura-bond/taped instruments by color is required. Off-site repairs are permitted if necessary, with the contractor responsible for shipping and providing repair diagnoses within three business days. A summary of completed work, including service details and any defective instruments, must be provided within three business days.
Contract & Timeline
- Solicitation Type: Combined Synopsis/Solicitation (RFQ)
- Contract Type: Firm-Fixed-Price Services Contract
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance), Size Standard: $34M
- FSC/PSC: J065
- Period of Performance: Base year (April 15, 2026 - April 14, 2027) plus four one-year options, extending through April 14, 2031.
- Place of Performance: Seattle Puget Sound VA Medical Center (1660 South Columbian Way, Seattle, WA 98108) and American Lake VAMC (9600 Veterans Dr. SW, Tacoma, WA 98493). All work must be performed on-site in the contractor's mobile vehicle.
- Quote Due Date: April 9, 2026, 10:00 AM PT
Eligibility & Submission
- Eligibility: Open to SDVOSB vendors. Offerors must be registered in SAM.gov with current representations and certifications.
- Required Experience: Minimum three years in medical instrument sharpening and repair, with capabilities for delicate and micro instrumentation (e.g., Ophthalmic, ENT, Vascular).
- Submission Requirements:
- Quotes including pricing for all base and option periods.
- Authorized distributor letter if not the Original Equipment Manufacturer (OEM).
- Documentation demonstrating technical capability to meet SOW requirements.
- A statement accepting solicitation terms or listing exceptions with rationale.
- Submission Method: Email to Denise.Patches@va.gov.
Evaluation Criteria
Quotes will be evaluated using a comparative process based on Technical capability, Past Performance, and Price. The Government will select the offer providing the best overall benefit, potentially considering quotes that exceed minimum requirements. Price evaluation will include the base period, all option periods, and an additional six months for FAR 52.217-8.
Additional Notes
Only new OEM items are permitted; no used, refurbished, remanufactured, gray market, or counterfeit supplies/equipment. Vendors must be an OEM, authorized dealer, distributor, or reseller, verifiable by an authorization letter. Contractor employees will be escorted and will not have access to VA sensitive information or computers.