J065--Sterile Cabinets PMI

Solicitation / RFP / RFQ

This document is a solicitation for Preventative Maintenance and Inspection (PMI) services for sterile storage cabinets used in clinical areas at the West Los Angeles VA Medical Center. These cabinets are experiencing issues with temperature and humidity.

• Provide all labor, materials, supplies, parts (OEM only), software, tools, equipment, travel, and transportation expenses.

• Perform services in strict accordance with specifications, statement of work, and all applicable VA local, federal, and state regulations.

• Contractor is responsible for all subcontractors required to complete reports.

• The award number was 36C26226P0599.

• The award amount was $141,000.09.

• The award date was March 4, 2026.

• Proposals were to be sent to Jamie ElBedawi (jamie.elbedawi@va.gov) at Network Contracting Office (NCO) 22.

• Submission deadline was 17:00 MST on February 20, 2026.

• All communication was to be in writing only to the specified email address.

• Award was based on a comparative evaluation of quotes, selecting the most advantageous to the Government per Simplified Acquisition Procedures (FAR 13).

• Late submissions were treated per FAR 52.212-1(f).

• The opportunity was set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• NAICS Code: 811210

• Product Service Code: J065

• Contracting Office ZIP Code: 85723

Amendment / Modification

This amendment provides clarifications to Solicitation 36C26226Q0312.

• Clarifications Provided: Responses to vendor questions are included. Key clarifications include:

  • An equipment inventory list (sterile storage cabinets, manufacturer, model, locations) will be provided after award.
  • Corrective repairs will be quoted separately at the time of service.
  • The SOW will specify acceptable temperature and humidity performance thresholds and required documentation.
  • OEM authorization or certification will be required for PMI or repair services.
  • No additional equipment details or technical specifications beyond what is in the SOW are anticipated.

• The Questions/Responses page of this amendment contains the clarifications.

• No changes to proposal deadlines or submission requirements are indicated. However, bidders should review the Q&A to ensure their proposals align with the clarified requirements. No further questions will be accepted for this acquisition.

Solicitation / RFP / RFQ

This solicitation is a Request for Quotation (RFQ) for Preventative Maintenance and Inspection (PMI) services for sterile storage cabinets used in clinical areas at various Department of Veterans Affairs (VA) facilities. The services aim to optimize equipment reliability and efficiency, and identify potential failures before they occur. The acquisition is set aside 100% for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Annual preventative maintenance (PM) and inspections for sterile storage cabinets.

• Replacement of HEPA filters, humidifier components (water reservoir, pump, hoses, tubing), UV bulbs, vapor supply tubes, and keyless lock batteries.

• Checks for airflow, filter integrity, static pressure, humidifier operation, thermoelectric cooler, electric heater, recirculation fans, heat rejection fans, cabinet pressure controller, temperature/humidity/pressure sensors, electrical cords, door seals, gasketing, and UV bulbs.

• Emergency on-line/phone support response within business hours (Mon-Fri, 8 AM-5 PM MST).

• Emergency on-site service response as soon as staff is available during business hours.

• All parts must be Original Equipment Manufacturer (OEM).

• Contractor must possess HVAC certification and relevant State licensure.

• A detailed quality control plan, maintenance procedures, and list of tools/parts are required.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base year (12 months) with two (2) one-year option years.

• Estimated Value: Not explicitly stated, but NAICS size standard is $34 Million.

• Submission Deadline: February 20, 2026, 17:00 MST.

• Submission Method: Email only to jamie.elbedawi@va.gov with subject line: "Response to Solicitation 36C26226Q0312 – Contractor Name – Sterile Cabinet PMI".

• Questions Deadline: February 09, 2026, 17:00 MST via email to jamie.elbedawi@va.gov.

• Evaluation Factors: Comparative evaluation based on Price, Past Performance, SDVOSB status, and Technical factors.

• Proposals must include Volume 1: Business Proposal, Volume 2: Technical Proposal, Volume 3: Past Performance, and Volume 4: SDVOSB/VOSB Credit.

• 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs).

• Offerors must be verified as SDVOSBs in SAM.gov and SBA's VetCert database at the time of offer submission and award.

• The solicitation incorporates FAR clauses and VAAR clauses by reference.

• All communication must be in writing via email.

• Late submissions will not be accepted.

Pre-Solicitation Notice

This notice announces the Department of Veterans Affairs (VA), Veterans Integrated Service Network (VISN 22), is seeking contractors for a Preventative Maintenance and Inspection (PMI) program for sterile storage cabinets used in clinical areas at the VA Greater Los Angeles Healthcare System (VAGLAHCS). The program addresses issues with temperature and humidity control in these cabinets.

• Scheduled annual preventive maintenance in accordance with manufacturer recommendations and operational experience.

• Services designed to optimize equipment reliability and efficiency, and identify potential failures before they occur.

• Repairs as needed.

• Performance Period: Base year of twelve (12) months with two (2) subsequent twelve (12) month option years.

• Solicitation Issue Date: On or about February 02, 2026.

• Proposal Due Date: No later than February 20, 2026, at 5:00 P.M. MST.

• Interested parties must respond to the solicitation announcement when issued.

• A response to this notice does not add parties to a prospective bidders list or guarantee a solicitation copy.

• Telephone responses will not be accepted.

• This requirement is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

• ALL SDVOSB’s MUST BE CERTIFIED WITH THE GOVERNMENT.

• NAICS Code: 811210

• Product/Service Code (PSC): J065

• Contracting Office ZIP Code: 85723

• Contracting Office Address: Department of Veterans Affairs, NCO 22 - Network Contracting, 3601 S. 6th Avenue, Tucson AZ 85723

• Point of Contact: Jamie ElBedawi, Contract Specialist, jamie.elbedawi@va.gov