J065--VISN 12 Durable Medical Equipment (DME) Delivery Contract

Quick Summary

The Department of Veterans Affairs (VA), Network Contract Office 12, has issued a solicitation for a Firm-Fixed-Price contract for Durable Medical Equipment (DME) Delivery Services for VISN 12. This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The contract has an estimated ceiling of $19 Million over a five-year ordering period. Proposals are due by June 22, 2026, at 11:00 AM Z.

Scope of Work

The contractor will provide comprehensive DME delivery services, including:

• Delivery, assembly, setup, education, and pick-up of DME.
• Equipment triage, inventory coordination, and reporting.
• Maintaining facilities for storage, repair, cleaning, and segregation of DME.
• Implementing First-In-First-Out (FIFO) inventory management.
• Ensuring compliance with VA rules, regulations, drug-free policies, and VHA Directive 1192 regarding influenza vaccination or masking for healthcare personnel.
• Adhering to HIPAA for privacy and security of Protected Health Information (PHI).
• Providing two types of delivery services: Unassisted (lighter items) and Assisted (larger, complex items).
• Ensuring personnel have competency-based training, including age-specific competencies.

Contract Details

• Contract Type: Firm-Fixed-Price
• Period of Performance: 5-year ordering period, from July 1, 2026, through June 30, 2031.
• Estimated Value: $19,000,000 ceiling.
• Minimum Guarantee: $10,000.00.
• Maximum Order: $10,000.00 for a single item, $25,000.00 for a combination of items.
• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14).
• Applicable Regulations: FAR Part 13.5 (Simplified Procedures for Certain Commercial Items) and Service Contract Labor Standards. Multiple wage determinations apply for various locations (Wisconsin, Illinois, Michigan); bidders must incorporate these updated rates into their cost proposals.

Submission & Evaluation

• Proposal Submission Deadline: June 22, 2026, 11:00 AM Z.
• Questions Deadline: June 8, 2026, 6:00 AM local time.
• Submission Method: Email to Derrick.Paquette@va.gov.
• Evaluation Factors: Technical Capability, Experience, and Price.

Key Attachments

• Estimated Delivery Quantities: Provides anticipated volume of work for resource planning and pricing.
• Veteran Rights and Responsibilities: Outlines framework for patient interaction and compliance.
• Equipment Listing: Details Government-Furnished Property (GFP) available for contract performance.