J066--New - ELP Patient Queuing System Solutions

Other / Unclassified

This document is a "Notice and Order" from the U.S. Small Business Administration's Office of Hearings and Appeals (OHA) regarding a NAICS code appeal. The appeal was filed by Document Storage Systems, Inc. concerning Solicitation No. 36C25726Q0520, issued by the U.S. Department of Veterans Affairs.

This notice impacts potential bidders by:

• Mandating a solicitation amendment: The Contracting Officer must amend the solicitation within two business days to inform parties of the NAICS code appeal. This amendment will include a copy of this Notice and Order.
• Staying the offer closing date: The deadline for receiving offers is stayed until OHA issues a decision on the appeal, as per 13 C.F.R. § 121.1103(c)(1)(i).
• Requiring submission of solicitation details: The Contracting Officer must provide OHA with a link to the original solicitation and all amendments, or a paper copy if not posted online.
• Establishing a response deadline: Any response to the appeal must be filed with OHA and served on all parties by June 2, 2026. The record will close on this date, barring good cause.
• Providing filing and service instructions: The document outlines procedures for filing and serving documents with OHA, including recommended email submissions and contact information for the Office of Hearings and Appeals.

Amendment / Modification

This amendment notifies potential vendors of a NAICS Appeal related to Solicitation 36C25726Q0520.

• The primary change is the notification of a NAICS Appeal. Specific details regarding the appeal are provided in the attached documents.

• This amendment does not appear to alter submission deadlines or requirements. It serves as an informational update regarding a procedural matter (NAICS Appeal).

Amendment / Modification

This amendment (0001) to solicitation 36C25726Q0520 is issued to notify prospective offerors of an appeal related to the NAICS Code.

• The primary impact is a stay on the closing of receipt of offers.

• The closing date for receipt of offers is stayed until the Office of Hearings and Appeals (OHA) issues a decision.

• Offerors are instructed to acknowledge receipt of this amendment. If an offeror wishes to change a previously submitted offer, they may do so via letter or electronic communication, provided it references the solicitation and this amendment and is received before the original opening hour and date (or the revised date once a decision is made).

• A separate "Notice and Order" document is attached for further details regarding the NAICS Code appeal.

Solicitation / RFP / RFQ

This solicitation is for the procurement of a patient queuing system for the VA El Paso Healthcare System (EPVAHCS) Pathology and Laboratory Medicine Service (P&LMS). The goal is to enhance the current patient check-in/queuing process to provide a more streamlined and smooth solution for both staff and veterans, as the previous system's contract has concluded and the current QR code method is not working for laboratories.

• A web-based patient queuing system solution that connects and maintains interoperability with various web-based applications, including laboratory services and VA-hosted services.

• Provision of hardware, software, annual software license, maintenance, support, and upgrades.

• Deployment of a Project Manager to oversee implementation.

• Remote software installation with collaboration from local VISN17 OI&T team.

• Onsite or virtual training for P&LMS staff, including service admins as super users.

• System features include queue by number, order tracking for electronic laboratory orders, documentation of no-shows, and real-time display of active orders and progress notes.

• All upgrades to equipment hardware and operating system software must be provided without additional charge.

• The system must be fully installable at all sites and assist with bidirectional connectivity to the VA network.

• The contractor must have an existing bidirectional Business Associate Agreement (BAA) at the time of award.

• Warranty for all components, including repair or replacement of malfunctioning equipment/parts.

• Service calls must be responded to within one hour, with full service covering parts, labor, and travel.

• Data capture for process improvements and gap analysis, including real-time data on patients served, waiting times, and turnaround times.

• Contractor must ensure technology/standards are consistent with VA policies and standards.

• Contract Type: Firm-Fixed-Price

• Period of Performance: One 12-month base period, with up to four 12-month option periods at the discretion of the Contracting Officer.

• Base Year POP: 07-01-2026 to 06-30-2027

• Option Year 1 POP: 07-01-2027 to 06-30-2028

• Option Year 2 POP: 07-01-2028 to 06-30-2029

• Option Year 3 POP: 07-01-2029 to 06-30-2030

• Option Year 4 POP: 07-01-2030 to 06-30-2031

• Submission Deadline: May 29, 2026, at 3:00 p.m. ET (2:00 p.m. CST).

• Submission Method: Email quotes to delphia.schoenfeld@va.gov. Only email submissions will be considered.

• Questions Deadline: May 18, 2026, at 10:00 a.m. ET. Questions must be submitted in writing to the Point of Contact.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA) approach. Evaluation will consider Technical and Price factors. Technical evaluation will confirm equipment, installation, adherence to SOW, and security considerations. Price evaluation will compare proposed prices against the Independent Government Estimate and other offerors' prices.

• This acquisition is a Total Small Business Set-Aside.

• Vendors must be registered for NAICS 541519 in SAM to be eligible.

• Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran-Owned Small Businesses (VOSBs) must be registered in SBA.gov to be eligible.

• The solicitation incorporates numerous FAR and VAAR clauses by reference, covering contract terms, security requirements, information technology, and other relevant areas.

• Specific locations for deployment include El Paso Veterans Affairs (EPVA), Northeast Community-Based Outpatient Clinic (NECBOC), Las Cruces Community-Based Outpatient Clinic (LCCBOC), South Central Wellness Clinic (SCWC), Eastside Community-Based Outpatient Clinic (ESCBOC), Westside Community-Based Outpatient Clinic (WSCBOC), and Las Cruces Community-Based Outpatient Clinic - Avenida (LCCBOC2).

• The document includes detailed pricing for various items across the base year and option periods.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items, issued as a Request for Quotation (RFQ) under solicitation number 36C25726Q0520. The Department of Veterans Affairs, Network Contracting Office 17, is seeking quotations for urinalysis CPRR for multiple locations within VISN 17. This announcement constitutes the only solicitation, and a written solicitation will not be issued separately.

• The specific items requested are detailed in the attached "RFQ 36C25726Q0520.pdf."

• The requirement is for urinalysis CPRR.

• The solicitation is prepared in accordance with FAR 12.202 for commercial items.

• Applicable clauses and provisions are those in effect through Federal Acquisition Circular 2026-01.

• Response Date/Time: May 29, 2026, 15:00 Eastern Time.

• Submission Method: Email to delphia.schoenfeld@va.gov.

• Evaluation Criteria: Technical acceptability, past performance, and price. (Details in attached RFQ document).

• Inquiries: Submit written inquiries via email to the Point of Contact by May 18, 2026, 10:00 AM Eastern Time.

• Late quotes or documentation may be accepted if advantageous to the Government.

• NAICS Code: 541519 (150 Employees).

• Set-Aside: The notice states "There is no set-aside for this solicitation." However, several FAR clauses related to small business set-asides (e.g., 52.219-6, 52.219-8, 52.219-14) are listed as applicable, indicating potential small business considerations or requirements. Bidders should review the full RFQ document for definitive set-aside information.

• The solicitation incorporates provisions and clauses effective through Federal Acquisition Circular 2026-01.

• Key provisions applicable include FAR 52.212-1 (Instructions to Offerors), FAR 52.212-2 (Evaluation-Commercial Items), and FAR 52.12-4 (Contract Terms and Conditions-Commercial Items).

• A comprehensive list of applicable FAR and VAAR clauses and provisions is provided in the text.

• The Place of Performance is the VA El Paso Healthcare System, Laboratory, 5001 N. Piedras St., El Paso TX 79930.