J066--PM&R | Laboratory | New Requirement (5-Year) | VAPHS | EDA: 02/27/2026 | (VA-26-00026851)

Amendment / Modification

This amendment to Solicitation 36C24426Q0380 makes several key changes:

• Extended Offer Receipt Deadline: The hour and date for receipt of offers has been extended to March 25, 2026, at 11:00 AM EDT.

• Price Schedule Correction: Equipment listed for maintenance in the Price Schedule has been corrected.

• Performance Work Statement (PWS) Correction: Language in Paragraph B.1 of the PWS has been corrected.

• Answers to Vendor Questions: Responses to vendor inquiries have been provided.

• Solicitation Deadline: Extended.

• Price Schedule: Corrected to include all 19 items from the inventory list, not just the 8 initially listed. The CLIN description has been updated via attachment. If discrepancies exist between the CLIN and PWS, the PWS takes precedence.

• Performance Work Statement (PWS) Paragraph B.1: Corrected to state: "This agreement includes all preventive maintenance, corrective maintenance repairs, and software updates."

• The deadline for submitting offers is now March 25, 2026, 11:00 AM EDT.

• Bidders should ensure their pricing in the Price Schedule accounts for all 19 items listed in the equipment inventory, as per the PWS.

• The contract is solicited for a full 60 months (5 years), with funding for each year provided via separate task orders. Pricing should reflect a consistent monthly/yearly rate for the entire term.

Solicitation / RFP / RFQ

This solicitation is for full service and maintenance of VA Pittsburgh Healthcare System (VAPHS) owned laboratory equipment. The contract will cover preventive maintenance, corrective maintenance repairs, and software updates for specific equipment to ensure continuous reliability.

• Scope: Full service and maintenance for government-owned lab equipment located at VAPHS, University Drive C, Pittsburgh, PA.

• Equipment: Includes Tissue processors (Epredia Excelsior AS), Cryostats (Leica CM1850), Coverslippers (Leica CV5030, Sakura 4740), Slide Stainers (Leica Autostainer XL), Embedding Centers (Sakura Tek 6), Microtomes (Epredia HM355S), and Slide Printers (Epredia Slidemate AS).

• Services: Preventive maintenance, corrective maintenance repairs, software updates, unlimited telephone technical support, labor, travel, and parts (unless excluded).

• Performance Standards: 98% system uptime guarantee per piece of equipment per quarter. Downtime scheduled for preventive maintenance or customer-scheduled events is excluded from calculation.

• Compliance: Adherence to NFPA-99, JC, NEC, OSHA, HIPAA, Federal and VA security specifications, and OEM specifications.

• Personnel: Contractors must provide proof of TB vaccination, flu vaccination, HIPAA compliance training, and possess OEM equipment training. Personnel must be "fully qualified" with established business and staff.

• Contract Type: Firm-fixed-price, five-year Indefinite Delivery Contract (IDC).

• Period of Performance: Anticipated Contract Effective Date: 03/27/2026; Anticipated Contract Expiration Date: 03/26/2031.

• Estimated Value: $34 Million.

• Offer Due Date: Friday, March 20, 2026, by 3:00 PM EST.

• Submission Method: Electronically via email to keri.hester1@va.gov. Subject line: "36C24426Q030 Laboratory Equipment Maintenance – [Your Company Name]"

• Required Documents: Signed SF 1449 (Blocks 12, 17, 30), completed Price Schedule (Section B.2), completed FAR 52.212-3, Technical Proposal addressing PWS requirements, and Past Performance Proposal (3 recent references).

• Evaluation Factors: Technical, Past Performance, and Price.

• This acquisition is UNRESTRICTED.

• Questions due by Wednesday, March 18, 2026, 3:00 PM EST.

• The contract will be a single-firm-fixed-price IDIQ with unilateral task orders issued for each ordering period.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for preventative maintenance, corrective maintenance repairs to laboratory equipment, and software updates for the ACIST contrast injector. The services are required for the VA Pittsburgh Healthcare System, University Drive Campus.

• Preventative maintenance for laboratory equipment.

• Corrective maintenance and repairs for laboratory equipment.

• Software updates for the ACIST contrast injector.

• The full solicitation will be posted on or about March 17th, 2026.

• The contract period is for 5 years.

• The response date is March 25, 2026, at 11:00 AM Eastern Time.

• All questions must be submitted in writing to the Contracting Officer at keri.hester1@va.gov. No telephone inquiries will be accepted.

• Potential offerors are responsible for monitoring www.sam.gov for the release of the solicitation package and any amendments.

• The procurement is set-aside by the SBA.

• The full solicitation will be unrestricted.

• NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance) with a size standard of $34 Million.

• All interested parties must be registered in the System for Award Management (SAM) prior to award.

• This notice is not a request for competitive offers and does not obligate the Government to award a contract or pay for proposal preparation costs.

• No other information is available until the issuance of the solicitation.