J073--Veteran Canteen Equipment Preventative Maintenance and Service Contract
SOL #: 36C24126Q0450Combined Synopsis/Solicitation
Overview
Buyer
Veterans Affairs
Veterans Affairs, Department Of
241-NETWORK CONTRACT OFFICE 01 (36C241)
TOGUS, ME, 04330, United States
Place of Performance
West Haven, CT
NAICS
Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance (811310)
PSC
Maintenance, Repair And Rebuilding Of Equipment: Food Preparation And Serving Equipment (J073)
Set Aside
Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)
Original Source
Timeline
1
Posted
Apr 24, 2026
2
Submission Deadline
May 8, 2026, 8:00 PM
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) Connecticut Healthcare System (VACHS) is seeking proposals for a Veteran Canteen Equipment Preventative Maintenance and Service Contract. This 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside opportunity requires comprehensive maintenance, inspection, corrective service, and emergency repair for Veterans Canteen Service (VCS) equipment at its West Haven and Newington campuses. Proposals are due May 8, 2026, at 4:00 PM EST.
Scope of Work
The contractor will provide full maintenance services, including scheduled preventive maintenance (PM), inspections, periodic testing, corrective call-back services, and emergency repairs. This encompasses all resources such as parts, materials, labor, and tools. Key requirements include:
- Preventive Maintenance: Regular inspections, lubrication, adjustments, and part replacements for all listed equipment. Quarterly service for ice machines and soda fountain machines, including bi-annual filter changes. Initial assessment and PM are required.
- Corrective & Emergency Services: 12-hour, 5-day per week call-back support with after-hours emergency services. Response to issues within six hours (6:00 AM - 6:00 PM, Monday-Friday). Next-day/24-hour repair for refrigerators/freezers, and 48-hour for other equipment.
- Parts: Use of new Original Equipment Manufacturer (OEM) parts only. A contingency allowance of $2,500 for parts is included.
- Compliance: All work must adhere to manufacturer guidelines and applicable industry standards.
- Reporting: Detailed inspection reports within seven business days, with emergent repairs identified within 24 hours.
- Training: Provide guidance and training to VCS staff on specialized cleaning if equipment has been neglected.
Contract Details
- Contract Type: Combined Synopsis/Solicitation for commercial services (Firm-Fixed Price).
- Period of Performance: A base year (June 1, 2026 – May 31, 2027) with four (4) one-year option periods.
- Place of Performance: VA Connecticut Healthcare System facilities in West Haven, CT (950 Campbell Avenue) and Newington, CT (555 Willard Avenue).
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be verified in the SBA VetCert database at the time of quote submission and award.
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) with a $12.5 million small business size standard.
Qualifications & Submission
- Qualifications: Bidders must have a field service representative within 200 miles of the campuses and be OEM-trained on specific equipment models, providing documentation upon request.
- Submission Requirements: Technical Proposal (OEM training/certifications, PM approach, emergency response, safety plans, parts sourcing), Past Performance (at least three recent/relevant contracts), Price Proposal, and active SAM registration with completed representations and certifications.
- Evaluation: Proposals will be evaluated based on Technical (most important), Past Performance, and Price. Technical and past performance combined are more important than price. Award will be made to the most advantageous response to the Government.
Key Dates & Contact
- Questions Due: May 1, 2026, by 4:00 PM EST.
- Proposals Due: May 8, 2026, by 4:00 PM EST.
- Submission Method: Email to Juliette Buchanan (juliette.buchanan@va.gov).
- Point of Contact: Juliette Buchanan, Contract Specialist, juliette.buchanan@va.gov.
People
Points of Contact
Juliette BuchananContract SpecialistPRIMARY
Files
Files
Versions
Version 1Viewing
Combined Synopsis/Solicitation
Posted: Apr 24, 2026