J074--HWW RICOH Copier Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Network Contract Office 5 (36C245), intends to issue a solicitation for RICOH Copier Maintenance for one VA-owned Multi-Function Device (MFD) at the Herschel ‘Woody’ Williams VA Medical Center in Huntington, WV. This requirement is a Firm Fixed-Price contract for a base year plus one option year. Proposals are due April 29, 2026.
Scope of Work
This contract requires flat-rate maintenance services for one RICOH PRO C5310 MFD (Serial #: C84316339). The contractor will provide all necessary resources, including toner, parts, and other supplies (excluding paper). Key deliverables include:
- Responding to service calls within 12 business hours (8:00 am - 4:30 pm, M-F, excluding Federal Holidays).
- Providing a telephone number for service calls and an online portal for service requests and supply orders.
- Mounting surge protectors and managing cables to prevent floor placement.
- Offering training for key operators at installation and access to an online training video library.
- Providing operator manuals in electronic media or web-based access.
Contract & Timeline
- Contract Type: Firm Fixed Price Purchase Order
- Period of Performance:
- Base Year: May 15, 2026 – May 14, 2027
- Option Year 1: May 15, 2027 – May 14, 2028
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 811210 (Electronic and Precision Equipment Repair and Maintenance)
- Size Standard: $34 Million
- Questions Due: April 22, 2026, by 3:00 PM EST
- Proposals Due: April 29, 2026, by 3:00 PM EST
- Published Date: April 16, 2026
Evaluation
Award will be made to the lowest-priced, responsible offeror whose proposal conforms to the solicitation. Evaluation will consider technical capability, past performance, and price. The offer acceptance period is 30 calendar days from the proposal due date.
Additional Notes
Offerors must be registered in SAM.gov prior to contract award (FAR 52.204-7) and are encouraged to register beforehand. The awarded contractor must also submit evidence of enrollment with VETS4212. VAAR 852.219-75 regarding limitations on subcontracting applies. The Service Contract Act wage determination is applicable.