Janitorial Services for Nashville National Cemetery -- S201
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), National Cemetery Administration, is soliciting quotes from Service-Disabled Veteran-Owned Small Businesses (SDVOSB) for Janitorial Services at the Nashville National Cemetery in Madison, TN. This is a Firm Fixed Price contract for a base year and four option years. The award will be made to the responsible quoter with the Lowest Price Technically Acceptable (LPTA) quote. Quotes are due by June 12, 2026, at 10:00 AM EST.
Scope of Work
The contractor shall furnish all personnel, labor, supervision, transportation, equipment, and supplies necessary to perform comprehensive janitorial services. This includes daily cleaning of the historic lodge (three offices, two public restrooms, two staff restrooms), public information kiosk, and semi-annual deep cleaning (windows, carpet shampooing, floor treatment). Services are required Monday through Friday, 7:30 AM to 4:00 PM local time, with public restrooms and the kiosk also cleaned on Federal holidays. A "Dignity Clause" emphasizes the need for special care and respect when working at the cemetery.
Contract & Timeline
- Contract Type: Firm Fixed Price
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
- Period of Performance: One (1) base year (September 1, 2026 – August 31, 2027) plus four (4) one-year options, extending potentially through August 31, 2031.
- Estimated Business Size Standard: $22 million.
- Published Date: May 28, 2026
- Response Date: June 12, 2026, at 10:00 AM EST
Submission & Evaluation
- Submission Method: Quotes must be emailed in Adobe PDF format to Charnell Cunningham (charnell.cunningham@va.gov) and cc Larry Curtis (larry.curtis@va.gov).
- Submission Format: Three (3) separate documents (Volumes A, B, and C).
- Evaluation Criteria: Lowest Price Technically Acceptable (LPTA). Technical acceptability is the primary non-price factor, including experience, work plan, proof of commercial janitorial experience, and subcontractor list. Price will be evaluated for reasonableness.
- Eligibility: Quoters must be registered in SAM and have an active/current registration on the SBA's veterans.certify.sba.gov website.
- Subcontracting Limitations: Offerors must certify compliance with VA Notice 852.219-75, limiting subcontracting to non-SDVOSB/VOSB firms to no more than 50% of the contract amount for services.
Key Dates & Actions
- Site Visit: Strongly urged for all interested offerors on June 3, 2026, from 11:00 AM to 12:00 PM CST. No rescheduling.
- Questions Due: No later than June 5, 2026, at 4:00 PM EST, submitted via email to the Contracting Specialist and Contracting Officer.
- Quote Submission Deadline: June 12, 2026, at 10:00 AM EST.
Attachments & Notes
Key attachments include the Statement of Work, Floor Plan, Price Cost Schedule (Attachment B), Wage Determination (Attachment C), FAR clauses, and Subcontractor Participation Document (Attachment E). Bidders must adhere to the Service Contract Act Wage Determination for specified Tennessee counties and provide proof of required general liability, automobile liability, and workers' compensation insurance.