Janitorial Services, Fort Logan National Cemetery

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation 36C78626Q50145, clarifying requirements and submission details.

• Service Hours: Daily cleaning is required Monday through Friday, excluding evenings and weekends. Only semi-annual services listed in paragraph 6 may be performed after hours or on weekends, requiring coordination with the COR.
• Incumbent Contract Value: The current award amount for this project is $176,980.00 (base and options value) held by Federal Medical Services, Inc. under contract number 36C78621D0113.
• Subcontractor Participation Document: If subcontractors are used, provide a document listing their business names, contact information, size, and the percentage of services they will perform. If self-performing, this must be stated in the document.
• SAM Registration: SAM entity registration must be active at the time of offer submission, not just in processing.
• SDVOSB/VOSB Certification: Veteran Small Business Certifications (SBA) must be active at the time of offer submission.
• Solicitation Amendments: Vendors must sign and acknowledge all solicitation amendments. Amendment A0001 (this Q&A document) must be returned with the offer, along with any other amendments issued before the closing date.

This Q&A clarifies requirements related to service hours, subcontractor documentation, and certification/registration deadlines. Vendors must ensure their SAM registration and SDVOSB/VOSB certifications are active upon submission and acknowledge all amendments.

Amendment / Modification

This amendment (A00001) to solicitation 36C78626Q50145, originally dated 04-08-2026, serves to add an attachment containing "Questions and Answers" related to the "Ft Logan National Cemetery Janitorial Services" requirement.

• The primary change is the addition of an attachment.

• The amendment does not explicitly state a change to the proposal submission deadline or evaluation factors. However, bidders should review the "Questions and Answers" attachment for any clarifications that may impact their proposals.

• The amendment requires contractors to acknowledge receipt and return 1 copy. If a bidder wishes to change an offer already submitted, the change must be made via letter or electronic communication referencing the solicitation and amendment numbers, and received prior to the specified opening hour and date.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5419, Revision 31) applicable to the state of Colorado, specifically for the counties of Adams, Arapahoe, Broomfield, Clear Creek, Denver, Douglas, Elbert, Gilpin, Jefferson, and Park. It lists various occupational classifications and their corresponding minimum hourly wage rates and fringe benefits required under the Service Contract Act (SCA).

This wage determination is crucial for any bidder responding to an opportunity that falls under the Service Contract Act in the specified Colorado counties. It outlines the minimum wage and benefit rates that must be paid to employees performing work on the contract. Key details include:

• Occupational Wage Rates: A comprehensive list of job titles with their required minimum hourly wages.
• Fringe Benefits: Specifies Health & Welfare benefits ($5.55/hour or $222.00/week) and Paid Sick Leave (EO 13706) benefits ($5.09/hour or $203.60/week).
• Executive Order 13706 (Paid Sick Leave): Details requirements for providing paid sick leave.
• Executive Order 13658 (Minimum Wage): Notes the minimum wage rate applicable for contracts awarded between January 1, 2015, and January 29, 2022.
• Vacation and Holidays: Outlines paid vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years) and minimum of eleven paid holidays per year.
• Hazardous Pay Differential: Specifies additional pay for work involving ordnance, explosives, and incendiary materials (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Details requirements for providing and maintaining uniforms.
• Conformance Process (SF-1444): Explains the procedure for classifying and determining wages for occupations not listed in this determination.

Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for janitorial services at Fort Logan National Cemetery in Denver, Colorado. The primary goal is to maintain a high standard of sanitation and aesthetic appearance across the Administration Office, Maintenance, Public Information Center (PIC) buildings, and Committal Shelters, ensuring the cemetery is maintained as a National Shrine.

The contractor will be responsible for planning, coordinating, managing, and performing janitorial services. This includes, but is not limited to:

• Routine Cleaning: Daily cleaning of non-carpeted and carpeted floors, entrances, kitchens, breakrooms, dusting horizontal surfaces, cleaning drinking fountains, spot cleaning vertical surfaces, interior and exterior glass, walk-off mats, and kiosk areas.
• Restroom Cleaning: Daily cleaning and disinfection of all restroom facilities, including fixtures, floors, and restocking supplies (toilet tissue, paper towels, hand soap, and plastic liners are government-furnished).
• Trash and Recycling: Daily emptying and removal of trash and recyclables from all designated containers.
• Periodic Cleaning: Monthly high dusting; semi-annual hard floor maintenance (stripping, waxing, polishing), carpet restorative cleaning, air register/grille cleaning, light fixture cleaning, exterior window cleaning, and committal shelter door cleaning; and annual blind and window screen cleaning.

Services are performance-based, with minimum acceptable levels outlined in Attachment 1 (Services Summary). The government will assess performance, and deficiencies may result in re-performance requirements or payment reductions. A Quality Control Plan (QCP) is required from the contractor.

Services are to be performed at Fort Logan National Cemetery, Denver, Colorado. The contract includes one base period with up to four one-year option periods.

• Work Hours: Routine services are scheduled Monday-Friday during specific hours for each building. Some periodic services may require after-hours work.
• Supplies: The contractor must furnish all cleaning supplies and equipment, except for toilet tissue, paper towels, hand soap, and plastic trash liners, which will be provided by the government.
• Green Cleaning: The contractor must use green cleaning products and processes, adhering to specific environmental standards (e.g., USDA bio-based, Green Seal certified).
• Safety & Conduct: Strict adherence to safety regulations (OSHA, NFPA) and professional, respectful conduct is required, given the sensitive nature of the cemetery environment.
• Reporting: Weekly inspection reports and work summaries are required.
• Security: Contractor personnel will not be provided keys and must ensure doors and windows are secured upon departure. Suspicious activity must be reported.

Form / Attachment / Pricing Sheet

This document is a pricing schedule for janitorial services at Fort Logan. It outlines the various services required, quantities, units, and the period of performance for both base and option years. Bidders will use this schedule to input their proposed pricing for each line item.

• Services: Includes monthly, semi-annual, annual, and holiday janitorial services, as well as services for a committal shelter.
• Quantities & Units: Specifies the number of units (e.g., MO for month, EA for each) for each service.
• Period of Performance (PoP): Details the start and end dates for the base year (08/01/2026 - 07/31/2027) and four subsequent option years.
• Base/Option Indicator: Clearly distinguishes between the base year and the four option years.
• Pricing: Unit Price and Net Total fields are present but show $0.0, indicating that pricing is to be filled in by the bidder.

This pricing schedule is critical for bidders to understand the scope and duration of the janitorial services required. Bidders must carefully review each line item and period of performance to accurately complete their pricing proposal. The structure of this sheet will likely dictate how pricing information must be submitted.