Janitorial Services Riverside National Cemetery -- S201

Amendment / Modification

• This amendment extends the response date for the solicitation to 03/26/2026.

• It also reinforces mandatory submission requirements to ensure alignment with existing PWS provisions.

• The response date has been changed.

• Submission requirements have been reinforced.

• The proposal deadline has been extended to 03/26/2026.

• Offerors are reminded to include specific information in their submissions, such as:

  • A technical proposal addressing evaluation criteria and outlining a course of action.
  • Proof of two years of experience in high-visibility, high-traffic areas.
  • Certification from a recognized green cleaning program (e.g., Green Seal, UL ECOLOGO, ISSA CIMS-Green Building).
  • Experience with CIMS performance standards.
  • Identification of key personnel (Site Manager, Contract Manager, CQC Manager) with one-page resumes.
  • Identification of all subcontractors and the work they will perform.

• Offerors may submit a complete revised quote, which will be evaluated based on submissions received by the new closing date.

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain reliable, high-quality janitorial services to maintain all designated cemetery facilities in a clean, sanitary, and presentable condition at all times, supporting a respectful environment for visitors and promoting the dignified appearance of Riverside National Cemetery.

• Provide all labor, supervision, equipment, tools, materials, and supplies for complete janitorial services at Riverside National Cemetery.

• Services include cleaning and sanitizing restrooms, offices, conference rooms, visitor centers, and other designated facilities.

• Tasks include sweeping, mopping, vacuuming, dusting, and trash removal.

• Replenish restroom and breakroom supplies, clean glass surfaces.

• Work must be performed in accordance with applicable federal, state, and local health and safety regulations.

• Services must not interfere with funeral services, memorial ceremonies, or public visitation.

• Ensure safeguarding of Government property and respectful appearance of all serviced areas.

• Services must meet or exceed CIMS performance standards.

• Facilities must be clean, sanitary, safe, and presentable at all times.

• Performance will be evaluated in accordance with the Quality Assurance Surveillance Plan (QASP).

• Specific performance requirements and standards are detailed in Attachment 1/Technical Exhibit 1.

• Period of Performance: One (1) Base Year (4/1/2026 to 3/31/2027) and four (4) 12-month option years.

• Place of Performance: Riverside National Cemetery (RNC), 22495 Van Buren Blvd., Riverside, CA 92518.

• Contractor must be International Sanitary Supply Association (ISSA) Cleaning Industry Management Standard (CIMS) certified.

• Contractor must hold and maintain Green Building Cleaning Certification (e.g., Green Seal, UL ECOLOGO, CIMS-GB).

• Supervisors and cleaning staff must be trained and certified in environmentally preferred cleaning techniques.

• Use environmentally preferable cleaning products (EPA Safer Choice or equivalent).

• All cleaning chemicals must meet or exceed EPA Safer Choice standards.

• Contractor must develop and maintain an effective quality control program.

• All employees must pass background checks.

• Contractor personnel must adhere to strict standards of conduct, professionalism, and courtesy, respecting the solemn nature of the cemetery.

• Specific hours of operation for cleaning are defined (e.g., Monday-Friday 7:00 AM - 10:00 PM, Saturday-Sunday 10:00 AM - 2:00 PM).

• Key Personnel: Contract Manager and Site Supervisor are required.

• Contractor must provide a Quality Control Program and Green Cleaning Certification documentation.

Amendment / Modification

This amendment (0001) to solicitation 36C78626Q50080, originally dated 02/13/2026, is issued to post the Government's responses to contractor questions.

• Section 3 - Documents, Exhibits, or Attachments: The document "Contractor Questions Government Responses.pdf" has been added.

This amendment does not extend the hour and date specified for receipt of offers. Bidders must acknowledge receipt of this amendment as instructed in Item 11.

Amendment / Modification

This amendment (0001) to solicitation 36C78626Q50080, originally dated 02/13/2026, is issued to post the Government's responses to contractor questions.

• Section 3 - Documents, Exhibits, or Attachments: The document "Contractor Questions Government Responses.pdf" has been ADDED.

This amendment does not extend the hour and date specified for receipt of offers. Bidders must acknowledge receipt of this amendment. If a bidder wishes to change an offer already submitted, the change must be made by letter or electronic communication referencing the solicitation and amendment numbers, and received prior to the opening hour and date.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 36C78626Q50080 for Janitorial Services at Riverside National Cemetery.

• Contract Follow-on: The requirement is a follow-on to an existing contract. The incumbent contractor is Severson Group, LLC, under Contract 36C78621D0054 with a total contract value of $1,456,232.00.
• Service Volume: The cemetery averages 30-40 burials daily, with 300-700 visitors on major Federal holidays.
• Restroom Servicing: Public restrooms require cleaning three times daily plus as needed, including weekends and holidays. The Old Staging Area restroom (Building 1501) is a 24-hour facility requiring servicing more than once per day.
• Staffing & Scheduling: Contractors can use multiple technicians to meet deadlines. Work can be scheduled strategically to avoid interfering with funeral services or public visitation, with cleaning in certain areas permitted to begin as early as 7:00 AM or after 4:30 PM.
• Supplies: The contractor is responsible for furnishing all janitorial supplies and consumables, which must meet Green Seal, EPA Safer Choice, or equivalent standards.
• Floor Maintenance: Restroom floors require weekly buffing. Other hard-surface floors require quarterly stripping, sealing, waxing, and buffing. Maintenance bay floors are also included in quarterly treatment.
• Scope: There is no expansion in scope from the prior contract. Exterior scope includes pressure washing for parking lots and entrance areas.
• Incumbent Staffing: The current contractor utilizes three shifts with one janitor per shift.

This Q&A document clarifies details about the existing contract, service requirements, scheduling, and supplies, which bidders should consider when preparing their proposals. No changes to the solicitation's core requirements or deadlines are indicated.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5629, Revision No. 28) for the Service Contract Act. It lists various occupational codes and titles along with their corresponding minimum hourly wage rates and applicable fringe benefits for the specified geographic area (California Counties of Riverside and San Bernardino).

This document is crucial for potential bidders as it establishes the minimum wage and fringe benefit rates that must be paid to service employees working under a government contract in the specified area. Bidders must use this information to accurately calculate labor costs in their proposals, ensuring compliance with the Service Contract Act. It helps determine the overall cost of labor for the opportunity and ensures fair wages for employees performing contract work.

Solicitation / RFP / RFQ

This solicitation is for Janitorial Services at the Riverside National Cemetery (RNC). The government is procuring these services to ensure the facility is maintained in a clean, sanitary, and presentable condition, supporting a dignified and respectful environment for Veterans and visitors.

• Comprehensive janitorial services including cleaning and sanitizing restrooms, offices, conference rooms, visitor centers, and other designated facilities.

• Tasks include sweeping, mopping, vacuuming, dusting, and trash removal.

• Replenishing restroom and breakroom supplies.

• Cleaning glass surfaces.

• Services must meet or exceed CIMS performance standards and applicable federal, state, and local health and safety regulations.

• Contractor must hold and maintain Green Building Cleaning Certification (e.g., Green Seal, UL ECOLOGO, or ISSA CIMS-Green Building).

• All cleaning chemicals must meet EPA Safer Choice or equivalent green product standards.

• Janitorial equipment must meet CRI Green Label/Seal of Approval or equivalent standards.

• All employees must pass background checks.

• Type of Contract: Firm Fixed Price.

• Period of Performance: One (1) Base Year (4/1/2026 - 3/31/2027) and four (4) 12-month option years.

• Estimated Value: Not explicitly stated in the provided pages, but NAICS code 561720 (Cleaning Services) with a size standard of $22 Million is noted.

• Proposal Submission Deadline: March 5, 2026, 1:00 PM PST.

• Submission Method: Via email to roberto.escobedo@va.gov.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA).

• Key Evaluation Factors:

  • Sub-Factor 1: Two (2) years' experience in high-visibility, high-traffic areas, and recognized green cleaning certification.
  • Sub-Factor 2: Staffing plan, including Contract Manager and Site Supervisor identification and resumes.
  • Sub-Factor 3: Contractor Quality Control Plan (CQP).

• Site Visit Scheduled: February 20, 2026, 9:00 AM PST.

• This acquisition is a competitive solicitation and is set aside for small business concerns.

• Specifically, it is a total set-aside for certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• The solicitation includes numerous FAR and VAAR clauses covering various aspects of contract performance, compliance, and reporting.

• Key personnel required include a Contract Manager and Site Supervisor.

• The PWS details specific tasks, frequencies, and standards for janitorial services.

• Technical Exhibits include a Performance Requirements Summary, Deliverables Table, Facility Data Table, Restroom Checklist, Janitorial Services Checklists, Site Map, and Incident Report Form.

Solicitation / RFP / RFQ

This document provides an addendum to FAR 52.12-1 and 52.12-2 for a competitive solicitation. The government is procuring commercial products and services. Award will be made to the responsible offeror representing the best value to the Government on a Lowest Price Technically Acceptable (LPTA) basis.

Proposals must be compliant with all solicitation requirements. Offerors are encouraged to review specifications and attend the site visit. Proposals must be submitted in two separate documents: Part I (SF 1449) and Part II (Technical).

This is a competitive solicitation. The offeror agrees to hold prices firm for sixty (60) calendar days from the closing date of the solicitation.

• Submission: Offers must be submitted electronically in two parts (SF 1449 and Technical) by the deadline specified in Section F. Late offers will not be accepted.
• SF 1449 Completion: Must include contractor information (Section 17a), pricing for all CLINs (Section 1 Price Schedule), and acknowledge amendments (Section 30). VAAR Clause 852.219-75, SBA SDVOSB certification, and SAM registration are also required.
• Technical Proposal: Must address all technical factors in the evaluation criteria, detailing a course of action to accomplish requirements, not just repeating them.
• Evaluation: Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Offers will be evaluated for technical acceptability based on three sub-factors:
  1. Experience & Green Cleaning: Two years' experience in high-visibility areas and certification from a recognized green cleaning program (e.g., Green Seal, UL ECOLOGO, ISSA CIMS-GB). (Max 5 pages)
  2. Staffing Plan: Details on employee numbers, replacement plans, Contract Manager, and Site Supervisor resumes (1 page each) meeting PWS Section 1.19 minimums. (Max 10 pages)
  3. Quality Control Plan (QCP): Plan to ensure services meet PWS, with a responsible person's resume (1 page) detailing experience, qualifications, etc. (Max 5 pages)
• Discussions: The government may award without discussions but reserves the right to conduct them if in the government's interest.

This is a competitive solicitation. Specific set-aside information is not detailed in this addendum.

• Questions Deadline: February 25, 2026, 1:00 PM PST. Submit via email to roberto.escobedo@va.gov.
• Site Visit: February 20, 2026, 9:00 AM PST at Riverside National Cemetery. Notification of attendance is required by February 18, 2026, 3 PM PST.
• Submission Deadline: March 5, 2026, 1:00 PM PST via email to roberto.escobedo@va.gov. Subject line: 36C78626Q50080 Company_Janitorial Services Riverside National Cemetery.
• Past Performance: The Government may obtain information from any source.
• Post-Award Meeting: Attendance is mandatory for the selected Offeror.

Other / Unclassified

This document is a Wage Determination from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It lists various occupational codes, titles, and their corresponding minimum hourly wage rates and fringe benefits for the specified geographic area (California Counties of Riverside and San Bernardino).

This document is crucial for bidders responding to solicitations that fall under the Service Contract Act (SCA). It establishes the minimum wage rates and fringe benefits that must be paid to employees performing work on such contracts. Bidders must ensure their proposed labor costs align with these determined rates to be compliant. The document also outlines general benefits such as health and welfare, vacation, and holidays, as well as specific notes regarding Executive Orders on paid sick leave and minimum wage, and the process for requesting additional classifications if needed.

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain reliable, high-quality janitorial services that ensure all designated cemetery facilities are maintained in a clean, sanitary, and presentable condition at all times, supporting a respectful environment for visitors and promoting the dignified appearance of Riverside National Cemetery.

• Provide all labor, supervision, equipment, tools, materials, and supplies for complete janitorial services at Riverside National Cemetery.

• Services include cleaning and sanitizing restrooms, offices, conference rooms, visitor centers, and other designated facilities.

• Tasks include sweeping, mopping, vacuuming, dusting, and trash removal.

• Replenish restroom and breakroom supplies, clean glass surfaces.

• Work must be performed in accordance with applicable federal, state, and local health and safety regulations.

• Services must not interfere with funeral services, memorial ceremonies, or public visitation.

• Services must meet or exceed CIMS performance standards.

• Facilities must be clean, sanitary, safe, and presentable at all times.

• Performance will be evaluated in accordance with the Quality Assurance Surveillance Plan (QASP).

• Specific performance standards and acceptable defect rates are defined in the QASP.

• Period of Performance: One (1) Base Year (4/1/2026 to 3/31/2027) and four (4) 12-month option years.

• Place of Performance: Riverside National Cemetery (RNC), 22495 Van Buren Blvd., Riverside, CA 92518.

• Contractor must hold and maintain International Sanitary Supply Association (ISSA) Cleaning Industry Management Standard (CIMS) certification.

• Contractor must use environmentally preferable products and meet EPA Safer Choice or equivalent standards.

• Supervisors and cleaning staff must be trained and certified in environmentally preferred cleaning techniques.

• All employees must pass background checks.

• Contractor must develop and maintain an effective quality control program.

• Contractor must adhere to strict standards of conduct, professionalism, and courtesy.

• Specific requirements for green cleaning certification, personnel, environmentally preferable products, experience, and equipment compliance are detailed.

• Contractor must provide a Contract Manager and Site Supervisor as key personnel.

• Services include specific tasks for floors, walls, doors, ceilings, carpets, windows, desks, restrooms, trash removal, high-traffic areas, breakrooms, storage areas, and miscellaneous areas, with defined frequencies and standards.