JCLC CAMP WILDERNESS – LODGING, MEALS AND FACILITY USAGE

Performance Work Statement (PWS)

To provide non-personal services for meals, lodging, and facility usage for cadets and cadre participating in the Junior Cadet Leadership Challenge (JCLC) Camp Wilderness.

• Provide meals, lodging, and training facilities for 115 cadets and 15 cadre.

• Services will be provided during two training cycles: May 26-30, 2026, and May 30-June 3, 2026.

• Contractor is responsible for all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision.

• Specific tasks include meal preparation, serving, cleanup, lodging, and facility usage.

• Quality Control Plan (QCP) required to ensure services meet PWS requirements.

• Contractor must report issues affecting performance within 24 hours.

• Government will evaluate performance based on a Quality Assurance Surveillance Plan (QASP).

• Performance objectives and acceptable quality levels are detailed in Technical Exhibit A.

• Period of Performance: May 12, 2026 (working group) and May 26, 2026 to June 3, 2026 (camp training).

• Place of Performance: To be determined (specified in Section 1.5.5).

• Lodging: Provide three troop lodges for cadets (accommodating 30-40 each) and separate lodging for up to 8 cadre. Chaperones will be housed with cadets.

• Meals: Provide nutritionally balanced meals, coordinated with the Government POC. Accommodations for vegetarian meals required.

• Training Facilities: Provide access to low/high challenge ropes course, leadership reaction course, climbing tower, obstacle course, land navigation course, athletic field, and canoe course. Certified lifeguards, CPR, First Aid, and trained instructors are required for specific activities.

• Medical Support: Provide on-site medical staff, including at least one EMT, an on-call physician, and an air evacuation landing area.

• Security: Contractor personnel do not require a security clearance. Contractor must safeguard Government equipment and property.

• Personnel: Contractor employees must be trained on food handling and safety regulations (OSHA). Employees must identify themselves as contractors.

• Deliverables: Menu submission within 10 days of award, itemized invoice upon contract completion, and training certificates by award date.

Solicitation / RFP / RFQ

This solicitation (W9124D26QA075) is for a commercial acquisition, specifically a 100% Small Business Set-Aside, for services related to the Joint Counter-Assault Training (JCLC) Wilderness program. The government anticipates awarding a firm-fixed-priced contract using Simplified Acquisition Procedures (SAP). The services include providing meals, lodging, and training facilities for cadets and cadre.

• CADET MEALS: Breakfast (460 each), Lunch (410 each), Dinner (460 each).

• CADRE MEALS: Breakfast (60 each), Lunch (53 each), Dinner (60 each).

• CAMP PROGRAM FEE: Training/Lodging (130 each).

• All services are to be provided in accordance with the Performance Work Statement (PWS).

• The period of performance for all items is from 12 May 2026 to 03 June 2026.

• Contract Type: Firm Fixed Price.

• Period of Performance: 12 May 2026 to 03 June 2026.

• NAICS Code: 721214 (Lodging).

• Estimated Value: Not explicitly stated, but the acquisition is being conducted under SAP.

• Offer Due Date: 27 March 2026, 09:00 AM Local Time.

• Submission Method: Quotes are to be submitted via email to the Contract Specialist (CS).

• Quote Validity: 60 days after the closing date.

• Evaluation: The government will award to the offeror with the lowest price that meets the requirements and is deemed responsible. Price will be analyzed using price analysis techniques.

• Questions Deadline: 23 March 2026, 11:00 AM ET.

• Set-Aside: 100% Small Business Set-Aside.

• Requirements: Offerors must possess a valid UEI number and be registered in the System for Award Management (SAM). SAM registration must be active for award eligibility.

• This solicitation incorporates FAR clauses by reference, including those related to Service Contract Labor Standards, Combating Trafficking in Persons, and Payment by Electronic Funds Transfer.

• DFARS clauses are also incorporated, including those related to Safeguarding Covered Defense Information and Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

• The Performance Work Statement and Wage Determination are attached documents.

• Offerors are encouraged to submit their best prices in their initial quote submission, as the government intends to award without negotiations, but reserves the right to do so if necessary.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4945, Revision No. 30) for the Service Contract Act, applicable to Minnesota and Wisconsin. It lists various occupations with their corresponding minimum hourly wage rates and includes information on required fringe benefits.

This document is crucial for potential bidders on Service Contract Act-covered opportunities in the specified geographic areas. It provides the legally mandated minimum wage rates and benefit levels that must be paid to employees performing work under such contracts. Bidders must use this information to accurately calculate labor costs and ensure compliance with federal regulations when preparing their proposals.

Performance Work Statement (PWS)

To provide meals, lodging, and facility usage for cadets and cadre participating in the Junior Cadet Leadership Challenge (JCLC) Camp Wilderness. The contract covers a working group on May 12, 2026, and the main camp from May 26 to June 3, 2026.

• Meals: Provide breakfast, lunch, and dinner for approximately 115 cadets and 15 cadre across two training cycles. Meals must be hot, nutritionally balanced (following USDA guidelines), and include accommodations for vegetarians. The contractor must set up two serving lines and have food ready 15 minutes before scheduled times.

• Lodging: Provide three troop lodges accommodating 30-40 cadets and chaperones each, totaling 115 bunk-style beds with mattresses. Cadre will have separate lodging. Chaperones will be housed with cadets for supervision. Wall lockers will be provided for each cadet.

• Facilities: Provide access to and instruction for various training facilities including a low and high ropes course, leadership reaction course, climbing tower, obstacle course, land navigation course, swimming pool/lake, athletic field, and canoes/canoe course. Certified lifeguards, spotters, and trained instructors are required for specific activities.

• Medical Support: Provide on-site trained medical staff, including at least one EMT-certified individual, an on-call physician, and a landing area for air evacuation.

• Facilities must be at least 95% free of dirt and grime, with furniture in working condition.

• Water containers at training sites must be filled with ice and water twice daily (90% ice retention during events).

• Portable toilets and handwashing stations must be provided at remote sites (100% availability).

• Meals must be delivered hot and meet USDA guidelines (95% compliance).

• Food must be ready 15 minutes before scheduled times (95% compliance).

• Training facilities and instructors must be provided as required (100% compliance).

• Period: May 12, 2026 (working group) and May 26, 2026, through June 3, 2026 (main camp).

• Place: Camp Wilderness (specific location not detailed in PWS).

• Personnel Qualifications: Staff must meet health standards, food handling requirements, and safety regulations (OSHA). Medical staff require EMT certification.

• Quality Control: Contractor must develop and maintain a Quality Control Plan (QCP).

• Government Furnished Property: Cadets bring their own sheets/pillows/sleeping bags. Government POC will be provided upon award for meal selection coordination.

• Contractor Furnished Items: All food, meal serving equipment, lodging provisions (beds, mattresses, lockers), cleaning supplies, trash removal, and materials for training activities.

• Security: No security clearance required for contractor personnel. Safeguard government equipment and information.