K-6 Learning Portfolio

Other / Unclassified

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Performance Work Statement (PWS)

To procure a commercial off-the-shelf (COTS), 100% cloud-based digital art portfolio system for capturing K-6 student work across the Department of War Education Activity (DoWEA) systemwide. The system will allow students, teachers, and parents/sponsors to collect, store, share, and assess student work, and will include virtual professional learning for K-6 teachers.

• K-6 Learning Portfolios: Provide subscriptions/licenses for a cloud-based digital portfolio with 14 specified features, including ease of use, accessibility across devices, scalability, backup systems, teacher/student/parent commenting and sharing, storage of various media types, a library of standards-aligned activities, communication features, and support for diverse language and learning needs.

• Professional Learning: Deliver asynchronous webinars/SCORM®-compliant modules for product training and provide four 15-30 minute modules/videos annually for professional learning. Training must be posted on DoWEA's learning management system (LMS).

• Transition and Data Migration: Provide a plan for both entry and exit transitions, including knowledge transfer, system access, security, continuity of operations, data inventory, migration methodology, security compliance, and timelines. Implementation of the plan is required upon written request.

• Technical Support: Provide industry-standard technical support via telephone or email within one business day.

• Digital Resources: Ensure resources are compatible with DoWEA's LMS (Schoology) and Google Classroom, accessible via single sign-on (ClassLink), and meet specific content packaging and interoperability standards (IMS, LTI, QTI).

• Third-Party Programs: Ensure all third-party software meets technical requirements, including single sign-on and FedRAMP Level 2 (waivers may be considered).

• Tasks to be completed by required dates.

• Specific Acceptable Quality Levels (AQLs) are detailed in the Performance Requirements Summary, including 24/7/365 access (with limited downtime), teacher satisfaction with training, seamless transition, and timely technical support resolution (90% within one business day).

• Work to be performed at the Contractor's facilities.

• Resources to be available for the life of the contract.

• Privacy: User accounts must not require PII. Contractor personnel must be US citizens and complete DoW Privacy Act/PII training. Data must be protected in accordance with relevant privacy laws.

• Section 508 Compliance: All ICT products, platforms, and services must conform to Revised 508 Standards.

• SCORM® Compliance: Digital modules must be SCORM®-compliant.

• Data Rights: All data developed is the property of the Government.

• Cybersecurity: Compliance with DoW cybersecurity requirements, including FedRAMP Level 2 (or equivalent), STIGs, and secure data handling (TLS encryption for transit, AES-256 for rest).

• Integration: Solutions must support SSO, ClassLink, and standard data rostering formats (e.g., OneRoster) via RESTful API, LTI, or SFTP.

Solicitation / RFP / RFQ

This solicitation seeks proposals for a commercial off-the-shelf (COTS), 100% cloud-based digital art portfolio for K-6 students and teachers within the Department of Defense Education Activity (DoDEA). The platform will be used to collect, store, share, and assess student work. The requirement also includes virtual professional learning for K-6 teachers. The contract will be a Firm-Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ) type.

• A cloud-based digital art portfolio for K-6 students and teachers.

• Functionality for collecting, storing, sharing, and assessing student work.

• Virtual professional learning for K-6 teachers.

• Access for K-6 staff and students' parents/sponsors.

• Compliance with Section 508 accessibility standards for Information and Communication Technology (ICT).

• Offerors must provide a technical approach, system features, professional learning samples, and a transition/data migration plan.

• Contract Type: Firm-Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ).

• Period of Performance: Base period from July 14, 2026, to July 13, 2027, with four option years extending through July 13, 2031.

• Estimated Value: Not explicitly stated, but the NAICS code 611710 has a size standard of USD 24,000,000.00.

• Offer Due Date: April 30, 2026, at 12:00 PM Local Time.

• Submission Format: Electronic submission in Microsoft Word or Adobe Acrobat PDF for text, and Microsoft Excel for pricing information. All files must be virus-free and readable.

• Quote Structure: Submissions must be organized into three volumes: Administrative Cover Letter, Technical Approach, and Past Performance. Pricing is a separate factor.

• Evaluation Factors: The contract will be awarded on a competitive best-value basis, considering Technical Approach, Past Performance, and Price.

• Technical Approach: Evaluated based on Proposed Solution (COTS, cloud-based/digital), System Features (meeting 12 listed features), Professional Learning (quality of training samples), and Transition/Data Migration Plan.

• Past Performance: Vendors must submit 3-5 recent and relevant past performance references.

• Price: Will be evaluated separately.

• The acquisition is unrestricted.

• NAICS Code: 611710 (Educational Support Services).

• Vendors must complete and submit various attachments, including a Pricing Sheet, Terms of Service Addendum, Accessibility Conformance Report (ACR), Cloud Questionnaire, Privacy Checklist, DD 2930a, Past Performance Questionnaire, and FAR/DFARS provisions.

• Offerors must self-certify that their proposed solution is commercial-off-the-shelf and cloud-based/digital.

• The offeror's quote must be valid for 120 calendar days from the submission date.

Amendment / Modification

This document is an Addendum to a License Agreement or Terms of Use, intended to be attached to a proposal in response to a solicitation. It clarifies that in the event of a conflict between the Addendum and the original License Agreement, the terms of this Addendum will supersede and be controlling. The Government accepts commercial terms only to the extent they do not conflict with Federal law or the solicitation's language and meet Government needs. Several specific terms found in typical License Agreements have been identified as unacceptable to the Government:

• General Indemnity (by the government): Not agreed to; recourse must be via the Contract Disputes Act.
• Patent Indemnity (by the contractor): Modified to align with 28 U.S.C. § 516, requiring contractor indemnification but with defense control by the U.S. Department of Justice.
• Automatic renewals: Not agreed to due to potential Anti-Deficiency Act violations; renewals require express Government approval.
• Audit: Contractor audit rights are not permitted; Government may conduct self-audits at its discretion.
• Attorney fees and costs; equitable relief; arbitration: Not agreed to, except as permitted by statute (e.g., Prompt Payment Act); disputes follow the Contract Disputes Act; binding arbitration is not used.
• Taxes: Government is not responsible for all taxes; vendor-submitted taxes require adjudication by the contracting officer.
• Incorporating other License Terms by Reference: Terms not submitted with the proposal and made an attachment are not binding.
• Venue; Choice of Law: Government does not agree to specific venue, jurisdiction, or choice of law clauses; disputes governed by federal statutes/regulations.
• Arbitration: Mandatory arbitration is not agreed to; disputes follow federal statutes/regulations.
• Equitable remedies, injunctions: Not agreed to, except as permitted by federal statutes.
• Unilateral termination by contractor for breach: Not permitted; recourse is via the Contract Disputes Act.
• Unilateral modification: Contractor cannot unilaterally change license terms.
• Assignment by licensor: Not agreed to, except as permitted by statute (e.g., Assignment of Claims Act).
• Confidentiality: License agreement terms and price lists are not considered confidential or proprietary; FOIA applies.
• User obligations: Government users are not bound by terms; "User" refers to the Government itself.

This Addendum modifies and supersedes conflicting terms within any submitted License Agreement or Terms of Use.

Offerors must acknowledge and agree to all terms in this Addendum. It will become a binding part of the contract if the proposal is accepted. The offeror must sign and submit this Addendum with their proposal.

Form / Attachment / Pricing Sheet

This document provides a template for contract language related to Section 508 of the Rehabilitation Act, specifically for Information and Communication Technology (ICT) products and services. It is intended to be inserted into procurement documentation such as Statements of Work (SOWs).

• IT Accessibility Requirements: Mandates that Federal agencies ensure ICT is accessible to people with disabilities, aligning with the Revised 508 Standards (36 C.F.R. § 1194.1 & Apps. A, C & D).
• Applicable Standards: Details requirements for electronic content, software, hardware, and support services, referencing WCAG 2.0 Level AA Success Criteria and specific functional performance criteria.
• Instructions to Offerors: Outlines requirements for vendors to submit an Accessibility Conformance Report (ACR) using the Voluntary Product Accessibility Template (VPAT), describe their approach to universal design, and detail plans for non-conforming features.
• Acceptance Criteria: States the government's right to test ICT items for Section 508 conformance prior to acceptance and to require remediation if claims do not match actual conformance.

Vendors responding to solicitations that include this language must understand and address these Section 508 accessibility requirements. This includes preparing a detailed ACR and demonstrating how their proposed ICT solutions meet or exceed the specified accessibility standards. Failure to comply may impact proposal evaluation and contract acceptance.

Form / Attachment / Pricing Sheet

This document is Attachment 1, a pricing sheet for the "K-6 Learning Portfolio" opportunity. It outlines the CLINs (Contract Line Item Numbers) and sub-CLINs for virtual professional learning and technical support services.

• Contract Period: 1 Base Year, 4 Option Years (July 1, 2026 - June 30, 2031).
• Services: Includes "Enterprise applications (Grades K-6)", "Enterprise applications (Educators)", "Product Training", "Virtual Professional Learning", and "Technical Support".
• CLINs/Sub-CLINs: Detailed breakdown of service categories.
• Quantities: Estimated quantities are provided for each item (e.g., 39550 EA for Enterprise applications K-6, 12 MONTHS for Technical Support).
• Pricing: Fields for "QUOTED UNIT PRICE" and "QUOTED EXTENDED TOTAL" are present, with all initial quoted prices listed as 0.
• Contract Clause: FAR 52.212-8, Option to Extend Services, is noted as relevant for evaluation if exercising the option.

This pricing sheet provides the structure and estimated quantities for the services required. Bidders will use this format to submit their pricing proposals. The zeroed-out quoted prices indicate that this is a template for bidders to fill in their proposed costs. The contract period and the inclusion of FAR 52.212-8 are important for understanding the potential duration and contractual terms.

Form / Attachment / Pricing Sheet

This document is a "DoDEA Cloud Questionnaire" designed to help the Department of Defense Education Activity (DoDEA) evaluate the compatibility of a vendor's cloud-based solution with DoD and DISA guidelines. It aims to facilitate a quick and effective evaluation of vendor responses.

The questionnaire covers several key areas, including:

• Cloud Resource Website/URLs
• Client Systems and Software Configuration
• Privacy Information Data Collection and Distribution
• System Management and Security
• Data Storage, Retention, and Access
• Development and Change Management Process
• Audits and Standards
• Test and Development Environments
• Data Breach, Incident Investigation and Response

Vendors responding to this opportunity must complete this questionnaire. The answers provided will be used by DoDEA to assess the security, privacy, and compatibility of the proposed cloud solution. Failure to answer questions is considered an unacceptable response. Proprietary or sensitive security information provided will be protected and not shared outside the US Government.

Form / Attachment / Pricing Sheet

This document contains standard contract clauses related to taxation and cybersecurity requirements. It includes provisions for the "Tax on Certain Foreign Procurements" and "Notice of NIST SP 800-171 DOD Assessment Requirements," as well as a representation regarding the use of cloud computing.

• 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS--NOTICE AND REPRESENTATION (JUN 2020): Defines terms related to foreign persons and specified Federal procurement payments. It outlines a 2% tax on certain payments to foreign persons, details exemptions, and requires Offerors to represent their status as a foreign person and claim any applicable exemptions using IRS Form W-14. Failure to submit the form may result in a full 2% withholding.
• 252.204-7019 NOTICE OF NIST SP 800-171 DOD ASSESSMENT REQUIREMENTS (NOV 2023): Requires Offerors to have a current NIST SP 800-171 assessment (not more than 3 years old) for covered contractor information systems if they are required to implement NIST SP 800-171. It specifies procedures for verifying assessments are posted in the Supplier Performance Risk System (SPRS) and outlines requirements for Basic, Medium, and High assessments, including the format for submitting summary level scores.
• 252.204-7009 LIMITATIONS ON THE USE OR DISCLOSURE OF THIRD-PARTY CONTRACTOR REPORTED CYBER INCIDENT INFORMATION (JAN 2023): Sets restrictions on the use and disclosure of cyber incident information obtained from third-party reporting under DFARS clause 252.204-7012. Such information can only be used to assist the Government and must be protected against unauthorized release.
• 252.239-7009 Representation of Use of Cloud Computing (SEP 2015): Requires Offerors to represent whether they anticipate using cloud computing services in the performance of the contract.

Bidders must review these provisions carefully to understand their tax obligations related to foreign procurements and their cybersecurity compliance requirements, specifically regarding NIST SP 800-171 assessments and reporting. The representation on cloud computing use is also a mandatory submission item. Failure to comply with these requirements may impact eligibility for award or contract performance.

Other / Unclassified

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This document does not contain substantive information related to a SAM.gov opportunity. It is likely an error in document processing or display. Bidders should disregard this document and seek the actual opportunity-related attachments.

Form / Attachment / Pricing Sheet

This document is a Past and Present Performance Questionnaire (PPQ) intended to gather feedback from references regarding a prime vendor's performance on previous contracts. Bidders are required to complete this questionnaire and submit it to the specified points of contact.

• Prime Vendor Information: To be filled out by the prime vendor, including Business Name, POC, Contract Value, Number, Type, Period of Performance, and a Brief Description of Effort.
• Reference Section Part I: Questions for the reference regarding the accuracy of the scope of work and any significant problems encountered.
• Reference Section Part II: A rating system (P/U, S, G, VG, E, N) for evaluating the vendor's compliance with deliverables, business practices, conformity to contract requirements, and overall performance. It also includes a question on whether the reference would purchase services from the vendor again.
• Additional Comments: Space for any further remarks on the vendor's past performance.

This questionnaire is crucial for bidders as it directly relates to the evaluation of past performance, which is often a significant factor in contract awards. Completing this accurately and providing relevant references will be essential for demonstrating a strong performance record. The government will use the feedback from these questionnaires to assess the bidder's reliability and capability.

Performance Work Statement (PWS)

This document outlines the requirements for a secure, accessible, 100% cloud-based, commercial off-the-shelf (COTS) digital learning portfolio for the Department of Defense Education Activity (DoDEA) to capture and retain K-6 student work systemwide. The portfolio aims to support daily instruction, document learning through various media, and provide tools for educators to guide instruction, deliver feedback, and engage students.

• Procure a COTS, cloud-based digital K-6 learning portfolio.

• The portfolio must capture and store student work (pictures, files, video, links, audio) for every student.

• It should include a library of standards-aligned activities that educators can customize.

• Facilitate communication between teachers, students, and parents/sponsors, including multilingual communication and translation options.

• Support students with diverse language needs and diverse learning needs, including those receiving special services (SPED).

• Provide virtual professional learning for K-6 teachers.

• Allow access for K-6 students, K-6 staff, and students' parents/sponsors.

• Task 1: Subscriptions: Provide COTS portfolio subscriptions with 14 specified features, including an easy-to-use interface, accessibility across devices, scalability, a backup system, commenting/organization tools, parent/sponsor access, communication features, and a standards-aligned activity library.

• Task 2: Professional Learning: Provide asynchronous webinars and/or SCORM®-compliant modules for product training, and four 15-30 minute modules/videos annually for professional learning.

• Task 3: Transition and Data Migration: Develop and execute a plan for transitioning services and migrating data, including specific tasks, timelines, costs, risk mitigation, and compliance measures.

• General Requirements: Include industry-standard technical support, ensure digital resources are compatible with DoDEA's LMS (Schoology) and Google Classroom, meet specific technical specifications (e.g., browser compatibility, hardware minimums), and comply with cybersecurity and data management requirements (e.g., FedRAMP Level 2, PII protection, US citizen personnel).

• Work to be performed at the Contractor's facilities.

• Strict adherence to privacy and security requirements, including PII protection and US citizenship for personnel with access to data.

• Compliance with Section 508 accessibility standards and SCORM® compliance for digital modules.

• All data developed is the property of the Government.

• Performance standards include task completion within required timelines, 24/7 access to subscriptions (with limited downtime), and satisfactory teacher feedback on training modules.

• Place of Performance: Contractor's facilities.

• Period of Performance: Not explicitly stated in this document, but implies the life of the contract.