Langley Paintball Concessionaire

Sources Sought Notice / Market Research

This notice is for informational and planning purposes only to gauge industry interest and capabilities for a potential contract to provide paintball concessionaire services at Langley AFB. The Government is seeking information to determine if this requirement should be competed or set-aside. This is NOT a Request for Quote (RFQ) or a solicitation, and no contract will result from this notice.

• Requirement: Provision of a designated paintball field area, temporary facility, and patron parking. Performance includes managing the concessionaire services.
• NAICS Code: 713990 - All Other Amusement and Recreation Industries, with a size standard of $9M.
• Contract Structure (Anticipated): One (1) 12-month base period and four (4) one-year option periods.
• Estimated Timeline: RFQ release anticipated around May 15, 2026; award anticipated around June 5, 2026.

Interested parties must submit a capabilities package (max 8 pages) by May 8, 2026, 12:00 p.m. Eastern Time to Vanity Wright (vanity.wright@us.af.mil) and Radost Griffin (radost.griffin@us.af.mil).

The package should address the following:

• Intent to submit a proposal as Prime contractor.

• Evidence of experience and ability to support paintball services.

• Company's technical and financial abilities relevant to the requirement (refer to draft SOW).

• Ability to manage and integrate subcontract efforts.

• Small Business status under NAICS 713990.

• Interested parties must be registered in SAM.gov.

• The draft Statement of Work (SOW) is provided to outline the size, scope, and complexity.

• Responses will be used solely for market research to formulate the acquisition strategy.

• The Government will provide email confirmation of receipt.

• Internet and email are the primary means of communication; hard copies will not be available.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Paintball Concessionaire services on Joint Base Langley-Eustis (JBLE), Langley Air Force Base (LAFB), Virginia, ensuring continuous and reliable service to JBLE patrons.

• Furnish all management, transportation, tools, supplies, equipment, and labor.

• Provide a designated Paintball field area, temporary facility, and patron parking.

• Conduct safety briefings for all patrons, including game rules, boundaries, hazards, and emergency procedures.

• Provide referees for all Paintball activities.

• Ensure patrons follow safety protocols, including gun safety and barrel plugs.

• Maintain cleanliness of the Paintball field and surrounding areas.

• Secure all supplies and equipment after play.

• Schedule Paintball/Airsoft activities and provide schedules to the Quality Assurance (QA) two weeks in advance, with updates on any changes.

• Collect all fees for rental and resale functions.

• Obtain QA approval for usage of the field beyond operational hours or for special programs.

• Maintain emergency communication equipment at the field.

• Provide promotional advertisements for games, points of contact, and pricelists.

• Resolve conflicts between the Concessionaire and park patrons.

• Place of Performance: Bethel Recreation Area, 123 Saunders Road, Hampton, VA 23666.

• Hours of Operation: Normal hours are 0730 to 1630 EST, Monday through Friday, excluding Federal Holidays. Work outside normal duty hours, including nights and weekends, may be required with QA approval.

• Equipment & Supplies: The concessionaire is responsible for providing and having access to rental equipment and supplies including, but not limited to: cash register, 150 paintball markers, HPA tanks, CO2 tanks, ASTM certified goggle systems, repair kits, field paint, mid-grade paint, premium paint, inflatable systems, obstacles, an air compressor (5000psi), fire extinguishers, and a vehicle for transport. Retail items for resale include batteries, squeegees, barrel sleeves, and non-alcoholic beverages.

• Compensation: The concessionaire shall pay the NAFI a flat fee of $4,000.00 per month ($48,000.00 annually) for Base Year through Option Year 4.

• Key Control: The concessionaire is responsible for provided keys and will be liable for the cost of replacement if lost or stolen.