Laurel River Lake Janitorial and Cleaning Services

Solicitation / RFP / RFQ

This solicitation is for janitorial and cleaning services at Laurel River Lake (LRL). The contractor will be responsible for furnishing all labor, equipment, tools, materials, and quality control to perform routine janitorial and cleaning services within the areas of Laurel River Lake, the Spillway Beach area, Picnic Areas, and Tailwaters Area, as detailed in the Performance Work Statement.

• Routine janitorial and cleaning services.

• Services to be performed at Laurel River Lake, Spillway Beach area, Picnic Areas, and Tailwaters Area.

• Contractor must furnish all labor, equipment, tools, materials, and quality control.

• Contract Type: Firm-Fixed Price Service Contract.

• NAICS Code: 561210 Facility Support Services.

• Size Standard: $22,000,000.00.

• Period of Performance:

  • Base Year: June 12, 2026 - April 30, 2027
  • Option Year 1: May 1, 2027 - April 30, 2028
  • Option Year 2: May 1, 2028 - April 30, 2029
  • Option Year 3: May 1, 2029 - April 30, 2030
  • Option Year 4: May 1, 2030 - September 30, 2030

• Basis for Award: Lowest priced contractor who is determined to be responsible and meets the performance work statement requirements at a fair and reasonable price.

• Quote Submission Deadline: June 4, 2026, 01:00 PM Local Time.

• Submission Method: Electronic email to Jori Jackson (vori.l.jackson@usace.army.mil) and Alison Abernathy (Alison.T.Abernathy@usace.army.mil).

• Quote Validity: Minimum of 30 days.

• Required Quote Elements:

  • Completed SF 1449 (Blocks 17a, 17b, 30a, 30b, 30c).
  • Acknowledgment of SF30s, Amendment of Solicitation (if applicable).
  • Pricing schedule.
  • SAM registration confirmation.
  • Business Unique Entity Identifier Number.
  • Business CAGE code.
  • Tax Identification Number.

• This procurement is a total small business set-aside.

• No formal site visit is scheduled. Contact Jori Jackson to request a site visit.

• Offerors are encouraged to offer discounts.

• Registration in the System for Award Management (SAM) is required.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act (SCA) for the state of Kentucky. It specifies the minimum wage rates and fringe benefits required for various occupations performing contract work in specific counties of Kentucky.

• Geographic Area: Kentucky Counties of Casey, Green, Knox, Laurel, Marion, McCreary, Pulaski, Taylor, Wayne, and Whitley.
• Occupational Listings: Provides a comprehensive list of occupations with corresponding minimum hourly wage rates.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week) and paid sick leave under Executive Order 13706 ($5.09/hour or $203.60/week).
• Vacation: Specifies 2 weeks paid vacation after 1 year, 3 weeks after 5 years, and 4 weeks after 15 years of service.
• Holidays: Lists 12 paid holidays per year.
• Executive Orders: Notes applicability of EO 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors).
• Conformance Process: Outlines the procedure for establishing wage rates for unlisted occupations.

This wage determination is critical for bidders to accurately calculate labor costs for their proposals. It establishes the minimum compensation and benefits that must be provided to employees working on the contract within the specified geographic area. Failure to comply with these rates can lead to bid disqualification or contract non-compliance.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for janitorial and cleaning services at Laurel River Lake, operated by the U.S. Army Corps of Engineers (USACE).

• Furnish all necessary management, supervision, inspection, personnel, materials, supplies, parts, tools, fuel, equipment, vehicles, and transportation for routine janitorial and cleaning services.

• Services cover areas including Spillway Beach, Picnic Area, Tailwaters beach area, and 0.2 miles of the Laurel River downstream from Laurel River Dam.

• Contractor must comply with all terms, conditions, drawings, attachments, exhibits, and provisions incorporated by reference.

• Services are in addition to routine janitorial work performed by Government personnel; the Government reserves the right to perform any services.

• Contractor's work schedule must be flexible to accommodate potential changes in visitation or temporary closures of public use areas due to renovation.

• Includes administrative services such as supply, procurement, quality control, work scheduling, financial control, and record keeping.

• Minor repairs, renovations, or lake fluctuations will not justify price increases or claims.

• Services must maintain areas in a neat, clean, and attractive condition.

• Specific cleaning tasks for vault toilets, litter removal, refuse removal, and overlook gazebos are detailed.

• Performance standards include specific cleaning frequencies and methods for various areas (e.g., beach area, picnic area, comfort stations).

• Contractor must report maintenance issues to the Lake Cumberland Maintenance Report Line.

• The contract includes a base year and four option years.

• Work is located at Laurel River Lake, within Laurel and Whitley counties of Kentucky.

• Working Hours: Normal hours are Sunday through Saturday, 5:00 a.m. to 6:00 p.m. Eastern time, unless otherwise specified or approved by the COR.

• Contractor Submittals: Quality Control Plan, list of Quality Control Inspectors, Contractor Representatives, Accident Prevention Plan (APP), Emergency Contacts, Certificate of Insurance, and Security Requirements.

• Permits and Licenses: Contractor must obtain and comply with all Federal, state, and local laws and regulations.

• Identification: Contractor employees and vehicles must be identified with company name/logo within 14 days of award.

• Safety and Security: Compliance with OSHA, EM 385-1-1, development of an Accident Prevention Plan (APP), and Activity Hazard Analyses (AHAs) are required. Specific security requirements include AT/OPSEC training, physical security, and E-Verify for personnel.

• Government Furnished Property (GFP): Contractor is responsible for storage, inventory, and security of GFP.

• Contractor Furnished Items (CFI): Contractor must furnish personnel, facilities, vehicles, equipment, supplies, tools, materials, and parts. Dispensable items include toilet paper, paper towels, trash bags, etc.

• Environmental Program: Compliance with Federal, State, and local environmental laws and regulations.

• Definitions: Key terms such as Contractor, COR, Quality Control, and Clean are defined.

Form / Attachment / Pricing Sheet

This document is a Price Schedule of Services for the "Laurel River Lake - 2026 Janitorial and Cleaning Services Solicitation." It outlines the pricing structure for janitorial and cleaning services across multiple years.

• Base Year (2026): Details pricing for services during May-September 2026.
• Option Years (2027-2030): Provides a structure for pricing services for four subsequent option years.
• Service Areas: Includes specific sections for:
  • Section C-2: Beach Area Cleaning (Yearly and Holiday rates)
  • Section C-3: Picnic Area Cleaning (Yearly and Holiday rates)
  • Section C-4: Tailwaters Area Cleaning (Yearly rate)
• Pricing Fields: Columns for Estimated Quantity, Unit, Unit Price ($), and Total ($) are provided for each service.

This schedule is critical for bidders to understand the expected pricing structure and to prepare their proposals. Bidders will need to fill in their proposed Unit Prices for each service item, which will then determine the Total Cost for each year and the overall contract value. The document specifies the estimated quantities and units for each service, aiding in accurate cost estimation.