S--LITTLE ROCKIES REC. MAINTENANCE CONTRACT

Other / Unclassified

This document contains definitions for terms used in Quality Assurance Surveillance Plans (QASP) #1, #2, and #3 for the "LITTLE ROCKIES RECREATION MAINTENANCE 2026" contract. It clarifies technical terms related to contract performance monitoring and evaluation.

This document is relevant to bidders as it defines key terms such as:

• Contract Discrepancy Report (CDR): A report issued for unsatisfactory performance, requiring contractor explanation and corrective action.
• Contracting Officer (CO): The ultimate authority for all contractual matters.
• Contracting Officer's Representative (COR): Responsible for ensuring contractor compliance with contract terms.
• Project Inspector (PI): Responsible for monitoring contractor performance and inspecting work.
• Maximum Allowable Defect Rate (MADR): The maximum acceptable deviation from quality standards.
• Observed Defect Rate (ODR): The rate determined by the Project Inspector based on physical observation.

Understanding these definitions is crucial for bidders to comprehend the performance expectations, monitoring processes, and potential consequences outlined in the associated QASPs.

Forms / Attachments / Pricing Sheets

This document contains a series of drawings detailing the Camp Creek / Montana Gulch Recreation Area Maintenance for 2025. It serves as a visual guide for the scope of work, outlining specific areas and features within the recreation sites.

• Vicinity Maps: Provide an overview of the location of the recreation areas within Montana.
• Drawing Index: Lists all sheets included in the package, with descriptions such as "Title Sheet," "Work Area 1," "Work Area 2," and specific campgrounds (Camp Creek, Buff's Day Area, Horse Corral, Montana Gulch).
• Work Area Maps: Detail specific zones designated for maintenance and mowing, including roads and campgrounds.
• Campground Layouts: Show the detailed layout of individual campgrounds, including the location of amenities such as water fountains, restrooms, picnic tables, grills, parking areas, camping units, and footpaths.
• Legends: Define symbols used on the maps to identify various features and areas.

This document is crucial for bidders to understand the physical locations and specific areas requiring maintenance within the Camp Creek and Montana Gulch Recreation Areas. It provides the necessary visual information to assess the scope of work, identify the types of facilities and terrain involved, and plan for the execution of maintenance tasks. The detailed layouts of each campground and work area are essential for accurate bidding and proposal preparation.

Wage Determination

This document establishes the minimum wage rates and fringe benefits for various occupations performing work under the Service Contract Act in specific geographic areas. It serves as a baseline for contractors to ensure fair compensation for their employees.

• Geographic Area: The wage determination applies to Montana Counties of Carter, Custer, Daniels, Dawson, Fallon, Garfield, McCone, Phillips, Powder River, Prairie, Richland, Roosevelt, Rosebud, Sheridan, Treasure, Valley, Wibaux.
• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and their minimum hourly wage rates.
• Fringe Benefits: Specifies that fringe benefits required follow the occupational listing. It details Health & Welfare benefits ($5.55/hour or $5.09/hour under EO 13706) and outlines provisions for Vacation (2, 3, or 4 weeks based on service years) and Holidays (11 paid holidays).
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors), with specific rates and conditions.
• Special Pay Differentials: Includes information on Hazardous Pay Differentials (8% and 4%) and Night Pay & Sunday Pay for specific roles like Air Traffic Controllers.
• Uniform Allowance: Outlines requirements for contractors to provide uniforms or reimburse employees for their cost and maintenance.
• Conformance Process: Details the procedure for contractors to request authorization for additional classifications and wage rates not listed in the determination, including the use of Standard Form 1444.

This document is critical for bidders to accurately estimate labor costs for their proposals. It ensures compliance with federal labor laws and helps in understanding the expected compensation structure for various roles that may be involved in fulfilling a contract in the specified region.

Form / Attachment / Pricing Sheet

This document is a Price Schedule intended for bidders to complete as part of the solicitation process for Solicitation No. 140L3626Q0002. It outlines the pricing structure for the base year and option years.

• Line Item 00010: Base Year
• Line Item 00020: Option Year 1
• Line Item 00030: Option Year 2
• Fields to be completed by the bidder include:
  • Company Name
  • SAM UEI
  • Email
  • Phone
  • Name of POC
• Bidders are expected to provide the "Price Per Line Item" for each year and a "Total Cost."

This document is critical for bidders to provide their pricing information in the format required by the government. Accurate completion of this price schedule is necessary for proposal submission and will be a key component in the evaluation process.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial services for "Little Rockies Recreation Maintenance" in Phillips County, MT. The Bureau of Land Management (BLM) is seeking quotations for recreation site maintenance services as described in the Performance Work Statement (PWS). The acquisition is being conducted using Simplified Acquisition Procedures (FAR Part 13) and is a 100% Total Small Business Set-Aside.

• Recreation site maintenance services, as detailed in the Performance Work Statement (PWS).

• Specific services include cleaning, mowing, and garbage collection for recreation sites.

• Type of Contract: Firm Fixed Priced (FFP), Single Award Purchase Order.

• Period of Performance: Primarily May 1, 2026, to November 30, 2026, with potential option line items extending to November 30, 2027, and November 30, 2028.

• Estimated Value: Not explicitly stated, but the NAICS code (561720) has a small business size standard of $22 Million.

• Proposal Submission: Quotes must be submitted via email to cclapp@blm.gov.

• Key Deadlines:

  • Questions Due Date: January 29, 2026, 1700 Local Mountain Time.
  • Quote Due Date: February 5, 2026, 1700 Local Mountain Time.

• Evaluation Criteria: Award will be made to the responsible offeror whose offer conforming to the solicitation will be the best value to the Government, considering Past Performance and Price. No weighted factors are applied.

• This acquisition is a 100% Total Small Business Set-Aside.

• All offerors must be actively registered in the System for Award Management (SAM) (www.sam.gov) to be eligible for award.

• A site tour is not scheduled.

• Payment will be processed through the U.S. Department of the Treasury’s Invoice Processing Platform (IPP).

• Offerors are cautioned against contacting Government employees other than the Contracting Officer (Chad Clapp) regarding this RFQ.

• Attachments referenced include PWS, Map Package, QASP, Wage Determination, Price Schedule, and Past Performance Questionnaire.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for recreation site maintenance services for several locations within the Little Rockies Recreation Area.

• The contractor will provide management, supervision, labor, equipment, tools, supplies, and materials for recreation site maintenance.

• Services include maintenance of the surrounding areas for the following sites:

  • Camp Creek Campground (approx. 8 acres)
  • Horse Corral Campground/Camp Host Area (approx. 1 acre)
  • Buff's Day Area (approx. 2 acres)
  • Montana Gulch Campground (approx. 3 acres)
  • Dry Fork Kiosk

• Specific tasks include cleaning and disinfecting restrooms, managing garbage, cleaning drinking fountains, removing foreign materials from trees and fire pits, cleaning picnic tables, maintaining roads and pathways, and cleaning kiosk/fee collection areas.

• Mowing services are required for specific areas within these locations.

• Work must meet standards set forth in Section 17 - Quality Assurance Surveillance Plan.

• Mowed grass shall be no higher than 4 inches above the soil.

• Cleaning standards are defined for various tasks (Clean, Sweep, Wash, Rinse, Disinfect, Dispose, Replenish, Brush).

• Performance is evaluated based on inspections, with potential deductions for deficiencies not addressed timely.

• The contract covers recreation site maintenance in the Little Rocky Mountains, Montana.

• Mowing services are performed from May 1 to November 30.

• Specific work schedules are outlined, including frequency (e.g., three times per week for restrooms, camping/picnic areas).

• Contractor must furnish all necessary management, supervision, labor, supplies, tools, and equipment.

• Government-furnished property includes garbage cans and bio bacterial packets for vault toilets.

• Water is available at Host Site, Camp Creek Campground, and Horse Corral Campsite; contractor must haul water to Montana Gulch Campground.

• Hazardous materials and cleaning supplies must comply with Global Harmonizing System, and SDS sheets must be posted.

• "Greening" documents and environmentally safe products are required unless otherwise justified.

• Contractor must have a Project Supervisor on duty during all operations.

• Safety compliance with OSHA, State, and Federal rules is mandatory.

• Damage liability rests with the contractor.

• Contractor must submit a Quality Control Plan before the contract starts.