LMA Tech Trailer HVAC Replacement

Solicitation / RFP / RFQ

This document outlines the technical specifications for the purchase, installation, and commissioning of new electric HVAC systems for the Tech Section Office Building at Lower Monumental Lock & Dam. The government is procuring ductless heat pump systems to replace existing units.

• Supply, install, and commission new high-efficiency, cold-climate electric ductless heat pump systems.

• Remove and dispose of existing outdoor condenser units, line sets, wire whips, and mounting pads.

• Adapt existing drain lines and electrical wiring as needed.

• New systems must be brand new, latest version, and preferably from the same manufacturer.

• Specific system requirements are detailed for three areas: Open Office Area (4-ton condenser, 4x 12,000 BTU/hr indoor units), Office/Copy/Electrical Room (2-ton condenser, 3x indoor units: 2x 12,000 BTU/hr, 1x 9,000 BTU/hr), and Conference Room (1.5-ton condenser, 1x 18,000 BTU/hr cassette unit).

• All systems must meet specific SEER2, HSPF2 ratings, operating temperature ranges, and refrigerant type (R-454B).

• Indoor units include specific sound ratings, control methods, and operational modes.

• Required accessories include thermostats, line sets, mounting pads, surge protectors, etc.

• Installation must be high quality, workmanlike, and restore any modified building systems to original fit and finish.

• Installation and commissioning must be completed within 4 weeks of contract award.

• Delivery is FOB to destination.

• Offerors must be licensed and bonded HVAC companies with at least 10 years of experience installing and servicing commercial/industrial HVAC systems. Proof of experience must be submitted with bids.

• Submit two hard copies and one electronic PDF copy of Operation & Maintenance Manuals, including product data, as-built drawings, installation/maintenance instructions, and commissioning reports.

• Offerors must comply with all applicable Corps of Engineers and OSHA safety standards, building and electrical codes, permits, and prevailing wage requirements.

• Specific safety training (Awareness, Affected Persons, Authorized Individuals) is required for contractor personnel, with completion certificates due to the COR at least seven days prior to site arrival.

• Compliance with E-Verify program (FAR 52.222-54) is mandatory.

• No specific set-aside or eligibility requirements are mentioned beyond the technical qualifications for the HVAC company.

• Bid items include separate line items for equipment/materials for each area and for installation/commissioning.

• Shipments are restricted to Monday-Thursday, 7:00 a.m. to 4:00 p.m., excluding federal holidays.

• All supplied components must have a minimum one-year warranty on parts, labor, and workmanship.

Solicitation / RFP / RFQ

This solicitation seeks proposals for the supply, installation, and commissioning of new electric HVAC systems for the Tech Section Office Building at Lower Monumental Lock & Dam. The project involves replacing existing outdoor condenser units, line sets, and associated hardware, while adapting existing indoor units for ventilation and backup heat. The government aims to procure high-efficiency, cold-climate ductless heat pump systems.

• New HVAC Systems: Supply and install new high-efficiency, cold-climate, ductless heat pump systems.

• Removal of Old Equipment: Remove and dispose of existing outdoor condenser units, line sets, wire whips, and mounting pads.

• Adaptation of Existing Systems: Modify existing indoor air handlers for ventilation and backup heat, and adapt existing drain lines and electrical wiring as needed.

• System Specifications: Specific requirements are detailed for three areas: Open Office Area, Office/Copy Room/Electrical Room, and Conference Room, including BTU/hr capacity, SEER2/HSPF2 ratings, refrigerant type (R-454B), compressor type (variable speed rotary inverter), sound ratings, and operating temperature ranges.

• Accessories: Systems must include features like base pan heaters, self-diagnostic systems, auto-restart, surge protectors, and automatic louver swing.

• Installation: High-quality, workmanlike installation is required, with protection and restoration of existing building systems.

• Commissioning: Successful offeror must commission the new systems to ensure performance and proper function.

• O&M Manuals: Provide two hard copies and one electronic PDF copy of Operation and Maintenance manuals.

• Contract Type: Not explicitly stated, but pricing arrangements mentioned include Firm Fixed Price.

• Period of Performance: Installation and commissioning must be completed within 4 weeks of contract award.

• Estimated Value: Not stated.

• Proposal Submission: Submit one copy including signed SF 1449, SF 30 (if applicable), completed pricing schedule, completed FAR 52.212-3 (Representations and Certifications), and descriptive materials.

• Technical Qualifications: Offeror must be a licensed and bonded HVAC company with at least 10 years of experience. Proof is required.

• Evaluation Criteria: Award will be made to the responsible offeror whose offer is most advantageous, considering price and other factors. Evaluation will be based on Past Performance (Factor 1) and Quote Price (Factor 2).

• Key Deadlines: Offer Due Date is 23 MAR 2026, 05:00 PM.

• This acquisition is set aside for Small Business.

• NAICS Code: 333415, Size Standard: 1250 employees.

• All inquiries must be submitted via Bidder Inquiry on ProjNet using the provided key: QPDQ5F-G8592H.

• Offerors must be registered in SAM.gov.

• Government is exempt from paying local and state taxes.

• Warranty: Minimum one-year warranty on all parts and labor.

• Delivery: FOB Destination, installed, and commissioned within 4 weeks of contract award.

• Inspection and Acceptance: Both Destination, requiring contact with the Contract Performance Specialist at least 1 week in advance.

Amendment / Modification

This amendment (0001) to Solicitation W912EF26QA0450001, dated 09 MAR 2026, makes the following changes:

• Added Site Visit Information: The document "SITE VISIT Instructions" has been added as an attachment (Item 0003). This includes an addendum to the Solicitation Provisions and additional information/notes related to the site visit.

• Incorporated FAR Clause: FAR Clause 52.237-1, "Site Visit," has been added.

• The list of Contract Documents, Exhibits, or Attachments has been updated to include "SITE VISIT Instructions."

• FAR Clause 52.237-1 has been added.

• This amendment does not explicitly state a change to the proposal deadline. However, the addition of site visit instructions and the relevant FAR clause may impact bidder preparation and understanding of the requirements.

Other / Unclassified

This document provides instructions for an organized site visit related to Solicitation Number W912EF-26-Q-A045, "LMA Tech Trailer HVAC Replacement". It details the date, time, and meeting location for the site visit.

• Date: 18 March 2026
• Time: 10:00 A.M. PT
• Location: Lower Monumental Lock and Dam, 5520 Devils Canyon Road, Kahlotus, WA 99335

Registration is mandatory and must be completed by emailing Michael.E.Votaw@usace.army.mil no later than 9:00 A.M. PT on Tuesday, 17 March 2026. Late registrations will not be permitted.

Required Registration Information:

1. Solicitation Number: W912EF-26-Q-A045
2. Project Title: LMA Tech Trailer HVAC Replacement
3. Name(s) of individual(s) attending
4. Name of Company
5. Cage Code

Important Notes for Attendees:

• Each attendee must have picture identification.
• No substitutions for registered individuals are allowed.
• Individuals without prior registration or identification may be denied access.
• Foreign security clearance access will not be granted due to time constraints.

Offerors are strongly urged to attend and inspect the site. Failure to inspect the site will not be grounds for a claim after contract award.

Solicitation / RFP / RFQ

This solicitation is for the purchase, installation, and commissioning of new electric HVAC systems for the Tech Section Office Building at Lower Monumental Lock & Dam. The project involves supplying and installing new ductless heat pump systems, removing existing outdoor condenser units, line sets, wire whips, and mounting pads. Existing indoor air handlers will remain for ventilation and emergency backup heat, but freon must be evacuated and line sets capped. The contractor must adapt existing building systems as needed at no additional cost.

• Supply, install, and commission new high-efficiency, cold-climate, electric ductless heat pump systems.
• Remove and dispose of existing outdoor condenser units, line sets, wire whips, and mounting pads.
• Adapt existing indoor air handlers for ventilation and emergency backup heat.
• Ensure all installations meet applicable Corps of Engineers and OSHA safety standards, building and electrical code requirements, permits, and prevailing wages.
• Provide two complete hard copies and one electronic copy (PDF) of Operation and Maintenance (O&M) Manuals.
• Systems must be brand new and the latest version offered by the manufacturer.
• All components (outdoor condenser units, air handler units, thermostats) should ideally be from the same manufacturer.

Specific system requirements are detailed for:

• Open Office Area: Multi-head ductless heat pump system with specific outdoor condenser unit (4 ton, 48,000 BTU/hr, SEER2 22, HSPF2 11, R-454B) and four indoor wall-mounted units (12,000 BTU/hr each).

• Office, Copy Room, Electrical Room: Multi-head ductless heat pump system with specific outdoor condenser unit (2 ton, 24,000 BTU/hr, SEER2 22, HSPF2 10, R-454B) and three indoor wall-mounted units (12,000 BTU/hr, 12,000 BTU/hr, and 9,000 BTU/hr).

• Conference Room: Ductless heat pump system with specific outdoor condenser unit (1.5 ton, 18,000 BTU/hr, SEER2 19, HSPF2 11, R-454B) and one 18,000 BTU/hr drop-ceiling mounted cassette indoor unit.

• Contract type: Not explicitly stated, but implies Firm Fixed Price based on item descriptions.

• Period of Performance: Installation and commissioning must be completed within 4 weeks of contract award.

• Estimated Value: Not stated.

• Offer Due Date: 23 MAR 2026, 05:00 PM Local Time.

• Submission Instructions: Submit signed Standard Form 1449, signed Standard Form 30 (if applicable), completed pricing schedule, completed FAR 52.212-3 (Representations and Certifications), and descriptive materials.

• Bidder Inquiries: Must be submitted via ProjNet using Bidder Inquiry Key: QPDQ5F-G8592H.

• Basis for Award: Award will be made to the responsible offeror whose offer conforms to the solicitation, represents the best value based on price, and meets or exceeds all solicitation requirements.

• Evaluation Factors: Past Performance and Quote Price (lowest price, technically acceptable offeror).

• This acquisition is set aside for Small Business.

• NAICS Code: 333415, Size Standard: 1250 employees.

• Offerors must be licensed and bonded HVAC companies with at least ten (10) years of experience installing and servicing commercial and/or industrial HVAC systems. Proof is required.

• Registration in SAM.gov is mandatory.

• Offerors must include shipping costs in their quoted price.

• Quotes must be valid for 30 calendar days after the due date.

• Government is exempt from paying local and state taxes.

• Specific security requirements, safety training, and access control procedures apply.

• Delivery and acceptance location: Lower Monumental Lock and Dam, ATTN: Contract Performance Specialist, 5520 Devils Canyon Road, Kahlotus, WA 99335.

Form / Attachment / Pricing Sheet

This document contains architectural and engineering drawings for a modular office building. It details the floor plan, electrical, mechanical, structural, and exterior/interior elevations.

• Floor Plan: Layout of offices, conference room, and restroom.
• Electrical Plan: Wiring, panel schedules, receptacles, lighting, and HVAC power.
• Mechanical Plan: HVAC system details (indoor/outdoor units, thermostats), supply and return air ducting, exhaust fans, and plumbing specifications (water heaters, fixtures, drains).
• Reflected Ceiling Plan: Details on suspended ceiling grid, lighting fixtures (LED troffers, fluorescent, exit/emergency lights), occupancy sensors, and switches.
• Structural Notes & Details: Information on framing materials (lumber, steel), fastening schedules, cross-sections, and specific connection details.
• Exterior & Interior Elevations: Visual representation of the building's exterior and interior finishes, including windows, doors, siding, and trim.

These drawings provide comprehensive specifications for the construction of a modular office building. Bidders can use this information to understand the scope of work, material requirements, and construction methods necessary to fulfill the opportunity. It is crucial for estimating costs, planning execution, and ensuring compliance with design standards.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act in Washington Counties of Benton and Franklin, Washington.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing specific requirements and rates for contractors.
• Outlines provisions for Vacation and Holidays.
• Details specific footnotes for Computer Employees and Air Traffic Controllers/Weather Observers regarding applicability and special pay rates.
• Explains the process for requesting additional classifications and wage rates (Conformance Process) using Standard Form 1444.

This document is critical for bidders to understand the minimum labor costs associated with performing services under a contract subject to the Service Contract Act in the specified geographic area. Bidders must ensure their proposals account for these mandated wage rates and fringe benefits to comply with federal regulations. Failure to adhere to these wage determinations can lead to contract violations and penalties.