LP fuel for several location
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Bureau of Indian Affairs (BIA), specifically the Indian Education Acquisition Office, is soliciting quotes for Liquid Propane (LPG) fuel delivery to several school locations. This is a 100% Indian Small Business Economic Enterprise (ISBEE) Set-Aside opportunity. The agency anticipates awarding a single Firm Fixed Price purchase order for a base year and four option years. Quotes are due by June 23, 2026, at 5:00 p.m. MDT.
Scope of Work
The requirement is for on-demand LPG fuel delivery to four specific locations: Crownpoint Headquarters, Lake Valley Navajo School, Mariano Lake Community School, and Ojo Encino Day School. Deliveries are generally required with a 2-day lead time (Monday-Friday, 8:00 AM - 3:00 PM MST/MDT), with emergency deliveries within 24 hours upon Contracting Officer approval. The contractor must maintain LPG tank levels above 20% and coordinate with designated Points of Contact for delivery schedules, weather delays, and school closures. Annual estimated quantities are provided for each location, with more frequent deliveries expected during the winter season (mid-October to March).
Contract & Timeline
- Opportunity Type: Solicitation (Request for Quote - RFQ)
- Contract Type: Firm Fixed Price
- Period of Performance: Base Year: June 26, 2026 - June 25, 2027, with four one-year option periods extending through June 25, 2031.
- Set-Aside: 100% Indian Small Business Economic Enterprise (ISBEE)
- NAICS Code: 324110 - Petroleum Refineries (Size Standard: 1,500 Employees)
- Quote Due Date: June 23, 2026, by 5:00 p.m. MDT
- Published Date: June 17, 2026
Eligibility & Submission
This opportunity is exclusively set aside for Indian Small Business Economic Enterprises (ISBEE). Offerors must complete and submit the DIAR IEE Representation Form (1452.280-4). Quotes must be submitted via email to charmaine.williams-james@bie.edu. Attachments must be in PDF format; zipped files are not accepted. Evaluation factors include Price, Product Availability, Product Specifications, Delivery Lead Time, and adherence to the set-aside requirements. Award will be made to the responsible contractor offering the lowest price, conforming, and acceptable quote. Contractors must possess a Navajo Nation Permit to deliver on the Reservation and demonstrate capability for 3-day ARO delivery.
Points of Contact
- Primary Contact: Charmaine Williams-James (Contracting Officer and Specialist)
- Email: Charmaine.Williams-James@bie.edu
- Phone: 505-803-4266