M1LZ--Parking Services for the Iron Mountain VAMC

Other / Unclassified

This document is a Medical Center Policy (MCP) titled "Parking and Traffic Control" (MCP 07-02) for the Oscar G. Johnson VA Medical Center (OGJ VAMC). It establishes a system for utilizing parking lots, promotes energy conservation, and enhances security. The policy details responsibilities for various personnel, including the Chief of Police, Service Chiefs/Supervisors, Employees, Human Resource Management Service, and Community Based Outpatient Clinic (CBOC) employees.

Key aspects covered include:

• General parking procedures, speed limits, and prohibited parking areas.
• Parking priorities for disabled individuals, patients, visitors, and employees with authorized needs.
• Specific designations for carpool spaces, patient transport vehicles, and executive leadership.
• Details on parking decals for different user groups (Government vehicles, Employees, Students, Temporary Disabled, Volunteers, Affiliates, Oscar of the Month).
• Designation of specific parking lots (A through G) with their intended users and restrictions.
• Procedures for motorcycle parking and enforcement actions for violations.

This policy is relevant to potential bidders by outlining the operational environment and rules within the VA Medical Center campus. Understanding these regulations is crucial for any vendor or contractor personnel who will be physically present at the facility. It clarifies expectations regarding vehicle registration, parking locations, speed limits, and potential enforcement actions, which could impact daily operations and compliance for on-site personnel.

Form / Attachment / Pricing Sheet

This document is a site plan, likely an attachment to a solicitation or SOW, detailing the layout of a facility. It shows the "Main Building," "Ambulance Garage," "Outpatient Entrance," and various parking areas, including designated "Veteran's Parking Area" and a "Parking Podium."

• Site layout with building footprints.
• Parking areas, including asphalt parking and designated spots.
• Pathways, entrances, and exits.
• Utility indicators (e.g., "Fiber/Pwr to Sign").
• Specific labeled areas such as "Veteran's Parking Area" and "Parking Podium."

This site plan provides crucial spatial context for any work to be performed at the facility. Bidders should use this to understand the physical environment, potential access points, staging areas, and the location of key infrastructure relevant to the opportunity. It may inform logistical planning, site preparation, or construction-related aspects of a proposal.

Other / Unclassified

This document is a Wage Determination from the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division, under the Service Contract Act. It lists occupational codes, titles, and corresponding minimum hourly wage rates and fringe benefits required for various occupations. This specific determination (No. 2015-4871, Revision No. 32) applies to the Michigan counties of Alger, Baraga, Chippewa, Delta, Dickinson, Gogebic, Houghton, Iron, Keweenaw, Luce, Mackinac, Marquette, Menominee, Ontonagon, and Schoolcraft.

This document is crucial for potential bidders on federal service contracts within the specified geographic area. It establishes the minimum wage rates and fringe benefits that must be paid to various classes of service employees performing work on such contracts. Bidders must consult this document to accurately calculate labor costs and ensure compliance with federal regulations when preparing their proposals. It outlines specific rates for a wide range of occupations, from administrative support to technical roles, and includes information on health & welfare benefits, vacation, and holidays. It also details procedures for conforming additional classifications and wage rates if an occupation is not explicitly listed.

Amendment / Modification

This amendment to Solicitation 36C25226Q0356 extends the Offer due date and provides responses to vendor questions regarding parking services at the Iron Mountain VAMC.

• Offer Due Date Extended: The deadline for submitting offers has been extended to June 8, 2026, at 6:00 PM CDT.

• Responses to Vendor Questions: The amendment includes answers to specific vendor inquiries concerning:

  • Previous contract details (Contract #36C25225P0902, awarded 8/5/2025, value $524,239.63).
  • Clarification on staffing requirements, stating that the two required attendants are inclusive of the supervisor.
  • Confirmation that vehicles should be parked during listed hours of operation.
  • Incorporation of Wage Determination 2015-4871 Revision 32 dated May 13, 2026.
  • Clarification on Medical Center Policies, confirming MCP 07-2 is attached and MCP 11-3 is not applicable.
  • Information on background screening turnaround time (approx. two weeks).
  • Electronic recordkeeping is acceptable with COR approval.
  • The parking facility is monitored by video surveillance.
  • Distance between valet stand and parking area is approximately 300 feet each way.
  • No overflow parking lot is identified; COR will designate additional spots if needed.
  • Historical vehicle volume data is not available.
  • Maps showing the hospital parking facility and the valet station location have been provided.
  • Dedicated lane for parking services is approximately 75 feet long.
  • An indoor area will be provided for parking services equipment during inclement weather.
  • A podium/lock box style is intended for the valet booth.
  • A ticket dispenser is not required; any means to manage cars/keys is acceptable.
  • The VA will provide an enclosed area for equipment storage.
  • Contractor is responsible for designing and installing all signage, subject to COR approval.

• Offer due date.

• Solicitation details as clarified by the Q&A.

• Bidders must submit offers by the new deadline of June 8, 2026.

• Bidders should consider the provided answers when preparing their proposals.

Amendment / Modification

This amendment modifies solicitation 36C25226Q0356 regarding parking services at the Iron Mountain VAMC.

• Site Visit Date Clarification: The site visit is confirmed to be on May 21, 2026.

• New Clause Added: FAR clause 52.222-90, "Addressing DEI Discrimination by Federal Contractors (APR 2026)," has been added to the solicitation and will be included in the resultant contract.

• The solicitation text has been updated to include FAR clause 52.222-90.

• The date for the site visit has been clarified.

All other terms and conditions of the original solicitation remain in effect. Bidders should review the added clause regarding DEI discrimination and ensure compliance. The site visit date has been clarified to May 21, 2026.

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for Parking Services at the Oscar G. Johnson VA Medical Center in Iron Mountain, MI. The objective is to alleviate parking problems, reduce congestion, and improve patient service.

• Provide parking services for approximately 50 vehicles per day.

• Services include ticketing, securing keys, providing cones and necessary supplies.

• Contractor employees must greet patients/visitors within 10 minutes of arrival and retrieve vehicles within 10 minutes of request.

• Employees must wear uniforms, maintain a professional appearance, and drive safely.

• Contractor is responsible for lost keys and vehicle damage.

• Adherence to VA facility policies, including drug-free environment and no smoking.

• Compliance with VHA Directive 1192 regarding influenza vaccination or masking for healthcare personnel.

• Drug screening and criminal background checks for all contractor employees are required.

• Contract Type: Firm Fixed Price.

• Period of Performance: Base period from August 1, 2026, to July 31, 2027.

• Option Periods: Four (4) twelve-month option renewal periods.

• Estimated Value: $47 Million (This appears to be an overall estimate, not specific to this solicitation).

• Submission Method: Email quotes to derrick.paquette@va.gov by the solicitation due date.

• Required Information: Price schedule, SF 1449 blocks, Technical Capability narrative, Quality Control Plan, Experience details (clients, violations, accidents, complaints, references, litigation, insurance), and signed VAAR 852.219-75.

• Evaluation Factors: Technical Capability, Experience, and Price.

• Site Visit: Strongly suggested, scheduled for Tuesday, May 19th, 2025, at 1:30 pm local time.

• RFQ Questions Deadline: Tuesday, May 21st, at 6:00 AM local time, submitted via email to derrick.paquette@va.gov.

• Acquisition is Unrestricted (as indicated on SF 1449, Block 10).

• Service Contract Labor Standards Apply.

• NAICS Code: 812930 - Parking Lots and Garages.

• Size Standard: $47 Million (This appears to be an overall estimate, not specific to this solicitation).

• Solicitation issued under FAR Part 13.5 Simplified Procedures for Certain Commercial Items.

• Invoices must be submitted electronically via Tungsten Network.

• Contractor must provide a locking key cabinet(s) and/or booth and ticket dispensers.

• Minimum of two contractor employees on-site during operational hours, with a designated supervisor.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4871, Revision No. 31) for the state of Michigan, issued under the Service Contract Act. It lists various occupational codes, titles, and their corresponding minimum hourly wage rates and fringe benefits required for federal contracts in the specified geographic area.

This document is crucial for potential bidders on federal service contracts in Michigan. It establishes the minimum wage and benefit rates that must be paid to employees performing work under such contracts. Bidders must consult this determination to accurately calculate labor costs for their proposals and ensure compliance with federal labor laws. It details rates for a wide range of occupations, from administrative support and clerical roles to technical, health, and maintenance positions. The document also includes important notes regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), as well as details on vacation, holidays, hazardous pay differentials, and uniform allowances. A process for requesting additional classifications and wage rates (conformance) is also outlined.

Form / Attachment / Pricing Sheet

This document is VA Form 852.219-75, a "VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction." It requires offerors to certify their compliance with subcontracting limitations if awarded a contract.

• Services Contract: Offeror certifies they will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs.
• General Construction Contract: Offeror certifies they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs of materials are excluded.
• Special Trade Construction Contractors: Offeror certifies they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Costs of materials are excluded.
• Acknowledgement of Penalties: Offerors acknowledge that false certifications are subject to penalties under Title 18, United States Code, Section 1001.
• Cooperation: Offerors agree to cooperate and provide documentation to VA to demonstrate compliance.
• Certification Section: Requires the offeror to complete and sign a certification statement.

This form is mandatory for offerors. It must be completed, signed, and returned with the bid, quotation, or proposal. Failure to provide this certification will render the offer ineligible for evaluation and award. Bidders must understand and agree to the subcontracting limitations applicable to the contract type (services, general construction, or special trade construction) and acknowledge the potential penalties for non-compliance.