MA National Guard Portable Latrines/Handwashing/Grey Water Tank Requirement

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding solicitation W912SV26QA011, clarifying requirements for Portable Chemical Latrine (PCL) and Portable Handwashing Station (HWS) units.

• Unit Quantities: Specific quantities for PCL and HWS units are detailed in Attachment 1 (Attachment 1 - Latrine, Hand Wash Station, and Grey Water Tank Locations_1-101FA Request), which is the 4th document in the attachments section.
• Servicing Frequency: The contractor must perform preventive maintenance as often as necessary to ensure latrines and grey water tanks are watertight, pest-proof, neat, and sanitary. Unserviceable rental items must be replaced within 24 hours. Specific weekly servicing frequency is not explicitly stated beyond this general requirement.
• Placement: Placement coordinates and instructions will be provided upon award; there is no designated drop-off location at Fort Drum.
• Relocation: Relocation is required for 10 units only.
• Specific Sections: Sections 1.8.4 and 1.8.6 are not required for this contract. Section 19.1 (Unaccompanied base access) is required.
• Unit Type: Handicap units are not required.
• Grey Water Tanks: 250-gallon grey tanks are not equipped with vent pipes. They are not equipped with a submergible pump and do not require a cleaning agent added during pumping.

This Q&A document clarifies quantities, specific requirements (like unit types and section applicability), and operational details, which may impact bidder proposals and understanding of the scope of work. No changes to due dates or submission rules were indicated.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation W912SV26QA011, offering clarifications on key aspects of the requirement.

• CLIN 0001 & 0002 Quantities: The specific quantities for Portable Chemical Latrine (PCL) units and Portable Handwashing Station (HWS) units are detailed in Attachment 1 (Attachment 1 - Latrine, Hand Wash Station, and Grey Water Tank Locations_1-101FA Request), which is the 4th document in the attachments section.
• Servicing Frequency (May 13–28, 2026): Refer to PWS Section 5.1.4. The contractor must perform preventive maintenance as needed to ensure latrines and grey water tanks are watertight, pest/bug-proof, neat, and sanitary. Inspections may occur at any time. Unserviceable rental items must be replaced within 24 hours.
• Drop-off/Placement Location: Placement coordinates and instructions will be provided upon award, not at Fort Drum prior to award.

Vendors should consult Attachment 1 for specific unit quantities. The servicing frequency is defined by PWS Section 5.1.4, and placement details will be provided post-award. These clarifications do not appear to alter submission deadlines or core requirements but provide necessary detail for accurate proposal development.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide portable chemical latrines (PCLs), hand washing stations (HWS), and grey water tank services to support the Massachusetts Army National Guard (MAARNG) during Annual Training at Fort Drum, NY.

• Lease/rental of portable latrines, hand sanitation units, and grey water tanks.

• Delivery, placement, servicing, cleaning, and removal of units.

• Servicing includes recharging chemical tanks, cleaning and sanitizing units, restocking supplies (toilet tissue, soap, paper towels), and refilling water.

• Grey water tank services include pumping out waste and cleaning the interior.

• Contractor must provide all personnel, equipment, supplies, and transportation.

• Quantities and specific locations for latrines and grey water tanks will be defined in BPA calls/orders.

• Units must be placed on a level surface with doors facing away from prevailing winds.

• Latrine waste tanks must be kept odorless and prevent freezing.

• Hand washing stations must maintain adequate soap, paper towels, and water.

• Units must be watertight, pest/bug proof, neat, and sanitary.

• Unserviceable rental items must be replaced within 24 hours.

• Service frequency: Weekly or every 48 hours for latrines/HWS, weekly or every 24 hours for grey water tanks, as directed.

• Performance thresholds include 98% of units delivered on time, 98% of units serviced, and 98% cleaned/restocked.

• Non-conformance reports (NCRs) will be issued for failure to meet performance thresholds.

• Period of Performance: 13-28 May 2026

• Place of Performance: Fort Drum, New York

• Contractor must comply with all applicable Federal, State, and local laws, regulations, and directives.

• Contractor must submit a Quality Control Plan (QCP) within 5 business days of contract start.

• Contractor must comply with Antiterrorism (AT) and Operations Security (OPSEC) training requirements.

• Contractor personnel must identify themselves as non-government employees.

• Contractor must have a designated contract manager and alternate available during business hours.

• Contractor must provide emergency medical treatment for their personnel.

• Chemical toilet additives must be in accordance with Federal Regulations and submitted for approval.

• Contractor is responsible for disposal of all waste material in accordance with regulations.

• Contractor must report any spills or discovery of munitions/explosives immediately.

• Latrines and grey water tanks must be imprinted with the contractor's name and numbered.

• Contract type: Firm-Fixed Price.

Form / Attachment / Pricing Sheet

This document details the requirements for portable toilets (latrines), hand wash stations, and grey water tanks for the 1-101st Field Artillery Regiment's Annual Training event at Fort Drum, NY, from May 13, 2026, to May 28, 2026. It specifies the quantity, location (10-digit grid), and duration for each item.

• Latrines & Hand Wash Stations: Requested for various training areas (HAS, 07D, 08B-1, 08B-2, OP-4, 08A, 09C, 5 PADS, OP-3, OP-3 Tower, TA 07B North, TA 07B South, 17B, 13B, ORTC).
• Grey Water Tank: Requested for area 08A.
• Dates: Training periods range from May 13, 2026, to May 28, 2026, with specific start and end dates for each location.
• Quantities: Specified for latrines, hand wash stations, and grey water tanks (including size for grey water tanks).
• Servicing: Latrines require servicing every 3 days.
• Relocation: Porta-johns can be moved with 24-hour notice.
• Contact: SFC Shawna Shanahan (774-392-5814) is the point of contact for vendor coordination.

This document serves as a detailed request for services, outlining the specific needs for sanitation and waste management during the annual training. Bidders offering these services should use this information to prepare quotes or proposals, noting the quantities, locations, dates, and servicing requirements.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor Wage Determination (No. 2015-5775, Revision No. 29) for the Service Contract Act. It establishes the minimum wage rates and fringe benefits required for various occupations in New York County, New York.

• Lists numerous occupational codes and titles.
• Specifies the minimum hourly wage rate for each occupation.
• Details required fringe benefits, including Health & Welfare rates.
• Includes notes on Executive Orders (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage), outlining their applicability and requirements.
• Provides information on vacation and holiday entitlements.
• Outlines the conformance process for unlisted classifications.

This document is crucial for any bidder on a federal contract subject to the Service Contract Act in the specified geographic area. It dictates the minimum labor costs that must be factored into proposals, ensuring compliance with federal wage and benefit requirements. Bidders must ensure their proposed wages and benefits meet or exceed these determinations for all covered employees.

Solicitation / RFP / RFQ

This solicitation (W912SV26QA011) is a Request for Quote (RFQ) for the rental and service of portable latrines, handwashing stations, and grey water tanks for the Massachusetts Army National Guard (MAARNG) during Annual Training at Fort Drum, NY. The acquisition is a 100% set-aside for Small Business concerns under NAICS code 562991 (Septic Tank and Related Services).

• Rental and maintenance service for:

  • Portable Latrines (CLIN 0001)
  • Portable Handwashing Stations (CLIN 0002)
  • Grey Water Tanks (1 x 500-gallon or 2 x 250-gallon) (CLIN 0003)

• All items must meet or exceed specifications detailed in the "Continuation of Supplies or Services" section.

• Offerors must acknowledge and accept "APPROVAL CONDITIONS" for each item.

• Contract Type: Firm-fixed-price.

• Period of Performance:

  • CLIN 0001 & 0002: May 13, 2026 to May 28, 2026
  • CLIN 0003: May 15, 2026 to May 28, 2026

• Estimated Value: Not explicitly stated, but NAICS 562991 has a size standard of $9,000,000.00.

• Quote Submission Deadline: April 30, 2026, 05:00 PM Local Time.

• Submission Method: Electronically via email to Marc Kerrigan (marc.j.kerrigan.civ@army.mil) and Melissa Melcher (melissa.l.melcher2.civ@army.mil).

• Questions Deadline: No later than five (5) business days prior to the closing date.

• Evaluation Factors: Award will be made to the responsible quoter whose quote is most advantageous to the Government, based on the lowest evaluated price meeting acceptability standards for the non-cost factor (Technical Acceptability).

• Quote Content:

  • Completed Standard Form 1449 (SF 1449), including Blocks 17a, 30a, 30b, 30c.
  • Unit and total pricing for CLINs 0001-0003.
  • Technical Acceptability Narrative.
  • Administrative Information (Company name, address, UEI from SAM.gov).
  • Statement confirming quoter is a Small Business under NAICS 339940.

• 100% set-aside for Small Business concerns.

• Offerors must be registered in SAM.gov.

• This solicitation incorporates FAR clauses by reference, including those related to System for Award Management, Terms and Conditions for Commercial Products and Services, Small Business Set-Aside, Equal Opportunity, Service Contract Labor Standards, Combating Trafficking in Persons, Paid Sick Leave, and others.

• DFARS clauses are also incorporated by reference, including those related to Contractor Personnel, Covered Defense Telecommunications, and Payment Instructions (WAWF).