MA-PROB26-0001
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Probation Office for the District of Massachusetts is soliciting proposals from commercial hotels to provide comprehensive conference services for a training event. This includes lodging, meals, meeting space, on-site parking, and audio/visual equipment rental. The event is scheduled for September 22-25, 2026, and must be hosted in either Falmouth, Massachusetts, or Newport, Rhode Island. The Government intends to award a Firm Fixed Price contract.
Scope of Work
- Lodging: Approximately 75 single-occupancy rooms for two nights (September 23-25, 2026), with an additional 12 rooms needed on September 22, 2026. Offerors must honor U.S. Government Per Diem rates ($142/night for Falmouth, MA; $218/night for Newport, RI).
- Meals: Catering for approximately 80 attendees, adhering to U.S. Government Per Diem rates for breakfast, lunch, dinner, and beverage service as specified for September 23-25, 2026.
- Meeting Space: A main room accommodating approximately 75 people and two breakout rooms, each capable of holding at least one-third of the participants, available from September 23-25, 2026.
- Parking: On-site parking required for the duration of the stay (3 days/2 nights) from September 23-25, 2026.
- Audio/Visual Equipment: A House Sound System Package, a Tripod Screen Package (including projector and cabling), and on-site support for setup, breakdown, and operation.
Contract Details
- Contract Type: Firm Fixed Price, subject to funding availability.
- Place of Performance: Falmouth, Massachusetts, or Newport, Rhode Island.
- Eligibility: Offerors must be commercial hotels with on-site catering, lodging, meeting space, and A/V access. Responses are accepted from hotel event managers only, not third-party entities. All offerors must be registered in the System for Award Management (SAM).
- Set-Aside: None specified.
Submission & Evaluation
- Evaluation Criteria: Award will be made to the lowest price responsible offeror whose proposal conforms to the solicitation, in accordance with FAR Part 13. Award is contingent upon a site visit by a U.S. Probation representative and adherence to GSA Per Diem rates.
- Submission: Quotations must be submitted electronically via email to KrisAnn O'Herron, Vonder Lucas, and Sherly Taylor. The email subject line must be "Solicitation – MA -PROB26 – 0001".
- Questions Due: Wednesday, June 10, 2026, by 5:00 PM EST.
- Offers Due: Friday, June 12, 2026, by 12:00 PM EST.
Additional Notes
Payment will be made via Purchase Order or credit card upon invoicing U.S. Probation. No advance payments are accepted, except for a deposit via invoice.