MAGIS-100 Infrastructure Modifications

Amendment / Modification

This amendment (Amendment No. 03) to the solicitation (ISD_373244_DA) for MAGIS-100 Infrastructure Modifications is issued to:

• Provide responses to prospective offerors' questions.

• Provide partial as-built drawings.

• Issue revised documents: Exhibit T (REVISED) MAGIS-100 Drawings Rev 1 and Section 233113 (REVISED) – Metal Ducts Rev 1.

• Extend the RFP due date.

• Exhibit T (REVISED) MAGIS-100 Drawings Rev 1

• Section 233113 (REVISED) – Metal Ducts Rev 1

• The Proposal Close (Due) Date has been extended from May 14, 2026, 5:00pm CT to May 21, 2026, 5:00pm CT.

• Offerors must acknowledge receipt of this amendment via email to the FFDG Procurement Specialist, return a signed copy, or include it in their proposal letter.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "MAGIS-100 - Fermi Responses" opportunity. It clarifies requirements, scope, and logistical details for potential bidders.

• Duct Liner: Duct liner is confirmed as NOT required for this project. Specifications have been revised to reflect this.
• Air Compressor Relocation: The scope for relocating the air compressor has been reduced to solely providing a drilled hole for Fermilab staff to re-route existing compressed air lines.
• Project Schedule: The anticipated start date is July 1, 2026, and the end date is September 1, 2026.
• As-Built Drawings: Partial as-built drawings for the shaft's demising wall and foundation are available. Any use of the demising wall for additional loads requires sealed engineering calculations and FFDG approval.
• Operational Constraints: June, July, and September offer relatively unconstrained access. August has some constraints, but exclusive access windows can still be found. Work outside of 6 am to 6 pm, Monday through Friday, is considered High Hazard Work and requires additional coordination.
• Hoisting Coordination: Fermilab's Particle Physics Division (PPD) will provide the crane basket operator and maintain full control of the crane. FFDG will provide a certified operator for the shaft crane work.
• Man Basket: The FFDG-owned man basket is available but may not provide adequate access to the shaft perimeter. The contractor is responsible for determining its adequacy. Occupants require fall protection training, and the operator needs personnel crane basket training.
• Space Classification: The shaft will be considered a permit-required confined space. The subcontractor must follow their corporate safety plan. Fermilab Fire Department will provide standby rescue services, and no third-party rescue team is necessary. The primary rescue method is raising the personnel basket to ground level.
• Ventilation: Air velocity measurements at the top of the shaft were approximately 60 fpm. It is unknown if this is sufficient to clear welding fumes, so a local HEPA-filtered welding fume capture system is required.
• Encapsulated Utilities: The space will be treated as a permit entry confined space due to unknown conditions of utility systems. Lockout/Tagout (LOTO) will be performed if possible; otherwise, the subcontractor must use high hazard work protocols.
• Sump System Isolation: Subcontractor shall perform system isolation and draining under supervision of FFDG Rad Techs. Downtime for the sump system should be kept as low as possible.
• Ductwork Material: Refer to the revised duct specification for material details. Liner requirements have been removed.

These clarifications modify the understanding of project scope, schedule, safety requirements, and equipment availability. Bidders should review these responses carefully to update their proposals accordingly.

Form / Attachment / Pricing Sheet

This document contains "As-Built Drawings" for the NuMI Tunnels and Halls Project (Project 6-7-4). These drawings provide detailed plans, elevations, sections, and details of the tunnels, shafts, and halls constructed for the project.

• Location Plans: Overall site and specific area location plans.
• Drawing List: A comprehensive list of all drawings included in the set, categorized by discipline (Civil, Electrical, etc.).
• Tunnel and Hall Plans/Elevations/Sections: Detailed views of the constructed underground facilities, including dimensions, elevations, and geological strata.
• Shaft Details: Specific drawings for access shafts, including their construction, lining, and internal components like elevators and sumps.
• Access Tunnel Details: Plans and elevations for absorber and MINOS access tunnels, showing construction methods, lining, and drainage.
• Revisions: Indicates changes and modifications made to the drawings.

These "as-built" drawings are crucial for understanding the final, constructed state of the NuMI tunnels and halls. Potential bidders for future work in this area would use these drawings to assess existing infrastructure, understand construction challenges encountered, and inform their planning and execution strategies for any new or modification-related contracts. They provide a factual record of the completed project's physical characteristics.

Form / Attachment / Pricing Sheet

This document contains the "List of Drawings" for the MAGIS-100 Infrastructure Modifications project, Project No. 6-7-111. It serves as an index to all associated drawings, detailing the scope of work and specific systems covered.

• Location Plan (G-1): Shows the overall site plan.
• Mechanical Drawings (M-0, M-0.1, MD-1, MD-2, MD-3, M-1, M-2, M-3): Cover mechanical symbols, specifications, demolition plans, sections, and floor plans related to HVAC systems.
• Plumbing Drawings (P-0, P-0.1, PD-1, PD-2, PD-3, P-1, P-2, P-3): Detail plumbing symbols, specifications, demolition plans, sections, and floor plans for various plumbing systems, including tritiated water waste, compressed air, and sump piping.
• Electrical Drawings (E-1): Includes electrical floor plans for the ground floor and mezzanine.

This document is crucial for bidders to understand the complete set of drawings associated with the project. It helps in identifying all relevant technical documentation required for accurate bidding and proposal preparation, ensuring all aspects of the MAGIS-100 Infrastructure Modifications are addressed.

Other / Unclassified

This document, "SECTION 233113 (REVISED) - METAL DUCTS REV1.pdf", details the specifications for the fabrication, installation, and performance requirements of metal ductwork. It covers various aspects including:

• General Requirements: Summary of included items (ducts, fittings, materials, sealants, hangers, supports) and related requirements.
• Submittals: Requirements for product data, shop drawings, and informational submittals like welding certificates and quality-control reports.
• Products: Performance requirements related to airstream surfaces, ASHRAE compliance, and duct dimensions. It specifies materials for single-wall round ducts and fittings, sheet metal, duct liner (including approved manufacturers and thermal conductivity), sealants, and gaskets.
• Hangers and Supports: Details on hanger rods, steel cables, end connections, duct attachments, and trapeze/riser supports for different duct materials.
• Execution: Instructions for duct installation, including adherence to SMACNA standards, installation of factory-fabricated fittings, routing, protection of interiors, elbow fabrication, and exposed ductwork installation. It also covers duct sealing and hanger/support installation.
• Duct Schedule: Specifies fabrication requirements for ducts, including pressure class, seal class, and leakage class for supply ducts, intermediate reinforcement, liner type, and elbow configurations.

This document is crucial for bidders involved in HVAC system installation. It outlines the specific technical requirements, materials, fabrication methods, and installation standards that must be met. Understanding these specifications is essential for accurate bidding, material procurement, and successful project execution related to metal ductwork.

Amendment / Modification

This amendment (Amendment No. 02) to the Request for Proposal (RFP) ISD_373244_DA for MAGIS-100 Infrastructure Modifications extends the proposal due date.

• The Proposal Close (Due) Date has been changed.

• The original Proposal Close (Due) Date was 5:00 PM CT on May 6, 2026.

• The NEW Proposal Close (Due) Date is 5:00 PM CT on May 14, 2026.

All other terms and conditions of the referenced Solicitation remain unchanged.

Amendment / Modification

• This amendment (No. 01) to the RFP is being issued to provide the attendance sheet from the site visit held on April 8, 2026.

• The attendance sheet from the site visit is now provided.

• All other terms and conditions as referenced under the subject RFP remain unchanged.

• Offerors must acknowledge receipt of this amendment.

• Offerors may change their submitted offer via email if desired, provided the change is received prior to the due date and time.

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a pre-proposal meeting related to the MAGIS-100 Infrastructure Modifications project.

• Names of attendees
• Companies represented by attendees
• Phone numbers of attendees
• Email addresses of attendees

This sign-in sheet provides a list of companies and individuals who attended the pre-proposal meeting. This information can be useful for potential bidders to understand who else is interested in the opportunity and potentially for networking or identifying competitors.

Form / Attachment / Pricing Sheet

This document is a Price Proposal Form for the MAGIS-100 Infrastructure Modifications project. It is to be completed by offerors to state their proposed total cost for the project.

• Request for Proposal (RFP) Number: ISD_373244_DA
• Project Name: MAGIS-100 Infrastructure Modifications
• Date of RFP: March 26, 2026
• Fields for Total Proposed Cost (Numerical and Written Amount)
• Fields for Company Name, Signature, Name & Title of Individual, and Date.
• Statement that proposals may be accepted for ninety (90) days after the opening date, unless a longer period is specified.

Bidders must complete and submit this form as part of their proposal. It requires them to state their total price for furnishing all labor, equipment, materials, transportation, overhead, bonding costs, insurance, safety oversight, quality control oversight, and supervision necessary for the project, in accordance with the solicitation documents.

Form / Attachment / Pricing Sheet

This document provides instructions and directions for business visitors attending the Pre-Proposal Meeting and Site Visit for the upcoming RFP. It details the process for obtaining a Business Visitor Badge and accessing the Fermilab site.

• Meeting/Site Visit Date: Wednesday, April 8, 2026, at 10:30 a.m. CT.
• Location: Fermilab Badging Office (for badging) and MINOS Service Building (for site visit).
• Entry Point: All visitors must enter through the West Gate via Pine Street.
• Registration: Visitors must complete the Site Access and Badging form online via a provided ServiceNow link.
• Approvals: Access requests require approval from the POC and, for non-U.S. citizens, the Foreign National Access Program (FNAP) and Export Control.
• Onboarding: Non-U.S. citizens must complete onboarding in WorkDay.
• Required Documents: Onsite visitors need an informal letter with a QR code and a valid REAL ID. Non-U.S. visitors may also receive a formal invitation letter for visa purposes.
• Form Fields: The form requests details such as reason for access (Business Visitor), affiliation, point of contact, purpose of visit (Procurement Meeting, Site Visit), dates, site location, personal information, and company/home institution details.

This document is critical for any bidder planning to attend the mandatory Pre-Proposal Meeting and Site Visit. It outlines the necessary steps for site access, badging, and entry, ensuring attendees can arrive on time and are properly credentialed. Bidders must complete the online form and be prepared with the required identification and documentation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW outlines the construction services required to relocate existing utilities within a shaft to support the MAGIS-100 experiment installation. The work is necessary to prepare the shaft connecting the MINOS Service building to the underground enclosure.

• Demolish and install new supply air duct.

• Demolish and install new sump pump discharge pipe.

• Relocate existing stainless steel oil fill pipe, ensuring it is not pinched, broken, or damaged, using temporary supports as needed.

• Install new chilled water taps.

• Prioritize installation of new utilities before demolition of existing ones to minimize utility downtime.

• The contractor will furnish all supervision, labor, materials, tools, plant, and appurtenances necessary to perform the work as described in the attached Construction Documents and technical specifications. This includes transportation, overhead, bonding, safety oversight, and quality control oversight.

• Pre-Construction Meeting: Confirm understanding of project scope.

• Product Submittals & Shop Drawings: Provide submittals and shop drawings as per technical specifications.

• Closeout Documentation: Provide closeout documentation upon completion of construction as per technical specifications.

• Notice to Proceed (NTP): Day 0

• Product Submittals & Shop Drawings Review Complete: Day 49

• Construction Complete (Punch-list items remaining): Day 139

• Punch-list Items Complete: Day 169

• Project Complete (Closeout documentation submitted, final invoices paid): Day 199

• The period of performance is approximately 199 calendar days from the Notice to Proceed.

• The work is located at the MINOS Service building shaft at Fermi National Accelerator Laboratory.

• All work must be performed in accordance with attached Construction Documents and technical specifications.

• Careful relocation of the oil fill pipe is critical to avoid damage.

Form / Attachment / Pricing Sheet

This document, "Exhibit B SECTION_010010 - GENERAL REQUIREMENTS," outlines the general requirements for the MAGIS-100 Infrastructure Modifications project at Fermi National Accelerator Laboratory (Fermilab). It serves as a supplementary specification to the FFDG Subcontract General Provisions and General Terms and Conditions for Construction.

• Part 1 General: Covers purpose, summary, references, site location, description of work, materials/equipment furnished by FFDG (none), Buy American Act compliance, services furnished by FFDG (electrical power, toilet facilities, utility locates), items affecting work planning (safety, training, erosion control, waste disposal), electronic project drawings, parking and staging, site access and hauling, transportation of equipment and materials, temporary services and facilities, Fermilab closure dates, material substitutions, documentation requirements, and Requests for Information (RFI) procedures.
• Part 2 Products: Not Used.
• Part 3 Execution: Details the Notice to Proceed (NTP), submittal requirements prior to NTP, construction schedule milestones, weekly progress meetings, monthly construction schedule updates, and quality control and acceptance procedures.
• Attachments: Includes Attachment A (Request for Information form) and Attachment B (QA/QC Punchlist Item Status form).

This document is crucial for bidders as it defines the overarching requirements, scope of work, site conditions, logistical considerations, and procedural expectations for the MAGIS-100 Infrastructure Modifications project. It details what the subcontractor is responsible for, what FFDG will provide, and the processes for communication, quality control, and project completion. Bidders must review this document to understand the full scope of work, site access rules, safety requirements, and documentation obligations to accurately prepare their proposals and plan for project execution.

Form / Attachment / Pricing Sheet

This document, "Exhibit D SECTION 013300 - SUBMITTALS," outlines the general methods and requirements for project work-related submittals. It details the procedures for submitting shop drawings, material samples, and operations/maintenance manuals. It also specifies the process for "As-Built" drawings and material substitutions.

• Submittal Requirements: Defines what needs to be submitted, including shop drawings, material samples, and operations/maintenance manuals.
• As-Built Drawings: Outlines the process for maintaining and submitting marked-up construction prints that reflect actual work installed, including daily records of modifications.
• Submittal for Review Transmittal Form: Specifies the use of a "Submittal for Review Transmittal" form (referenced as Attachment A) for all shop drawing submittals.
• FFDG Review Process: Details FFDG's role in reviewing submittals, the expected turnaround time (10 working days), and the possible actions (No exception Taken, Revise & Resubmit, Make Corrections & Proceed, Rejected, For Information Only).
• Material Substitutions: Explains the process for proposing substitute products or materials, including the required documentation and conditions.

This document is crucial for bidders as it dictates the procedures and requirements for submitting all necessary documentation throughout the project lifecycle. Understanding these submittal processes, including the review timelines and required forms, is essential for timely progress payments and overall project compliance. It also clarifies the expectations for "As-Built" documentation and the process for proposing material substitutions.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the quality requirements for a subcontract, ensuring all work complies with subcontract documents and meets quality control standards.

• The Subcontractor is responsible for managing, controlling, and documenting all activities to ensure compliance with subcontract documents.

• This includes providing adequate Quality Control (QC) services for work performed on- and off-site, including by suppliers and sub-tier contractors.

• Work activities encompass safety, submittal management, testing, and inspection.

• A Quality Control program must be implemented, with a designated quality responsible person.

• The Subcontractor must furnish a Corporate Quality Assurance Plan with their bid or proposal.

• A Project Quality Control (PQC) Plan must be submitted within 10 working days of award, detailing personnel, procedures, controls, instructions, tests, records, and forms.

• The PQC Plan must be updated for changes in scope.

• The PQC Plan must include information on QC functions, responsibilities, and authorities, especially for the Project Quality Control Manager.

• The Project Quality Control Manager is responsible for implementing the PQC Plan, interfacing with the Construction Management Office (CMO), maintaining records, attending meetings, assuring testing, preparing daily reports, reviewing submittals, and participating in inspections.

• Specialized personnel may be required to assist the Project Quality Control Manager.

• Not explicitly stated in this section, but the PQC Plan is project-specific.

• The Subcontractor must submit their Corporate Quality Assurance Plan with the bid/proposal. Failure to do so may result in a non-responsive bid.

• The PQC Plan requires acceptance prior to Notice to Proceed and is conditional on satisfactory performance.

• FermiForward reserves the right to require modifications to the PQC Plan and operations.

• Appendix A provides guidance for the Corporate Quality Assurance Plan.

• Appendix B provides guidance for the Project Quality Control Plan.

• Appendix C is a template QA Plan for contractors who do not submit their own.

Form / Attachment / Pricing Sheet

This document, "FFDG General Terms and Conditions for Construction (08/2025)", outlines the standard contractual terms and conditions that will govern subcontracts for construction services awarded by Fermi Forward Discovery Group, LLC (FFDG). It serves as a foundational document for potential bidders to understand the legal and operational framework of FFDG's construction subcontracts.

• General Provisions: Definitions, scope of subcontract, independent contractor status, assignment, acceptance, time of essence.
• Payment Terms: Procedures for progress payments, retainage, and final payment.
• Contractor Responsibilities: Superintendence, licenses and permits, changes and modifications, indemnification, assumption of risk, warranty, termination.
• Legal and Regulatory Compliance: Laws and regulations, disputes resolution, applicable law, release of information, notifications.
• Operational Requirements: Site and facilities access, site investigation, environment, safety & health (ES&H), stop-work and suspension of work orders.
• Financial Assurance: Insurance and bonds requirements, including performance and payment bonds for subcontracts exceeding specified thresholds.
• Labor Standards: Davis-Bacon Act and construction wages, special government flow-down provisions (FAR and DEAR clauses).
• Incorporated Clauses: Lists numerous FAR and DEAR clauses applicable based on subcontract value and type, covering areas such as confidentiality, personnel verification, cybersecurity, material requirements, labor disputes, combating trafficking, minimum wages, energy efficiency, affirmative procurement, and more.

This document is critical for any bidder seeking to understand the comprehensive contractual obligations, risks, and requirements associated with FFDG construction subcontracts. It details payment schedules, dispute resolution processes, safety and environmental compliance, insurance and bonding needs, and a wide array of mandatory federal clauses. Bidders must review these terms to assess their ability to comply and to factor these requirements into their pricing and project planning.

Form / Attachment / Pricing Sheet

This document is a Bid Bond (Standard Form 24, Rev. 10/2023, and FermiForward Form FL-41, 1/7/2025) required as a bid guaranty. It ensures that the Principal (the bidder) will execute further contractual documents and provide required bonds if their bid is accepted, or pay for the cost of procuring the work if they fail to do so.

• Principal: Information about the bidder, including legal name, business address, and type of organization.
• Surety(ies): Information about the surety or sureties providing the bond, including name, business address, and state of incorporation.
• Penal Sum of Bond: The maximum dollar amount the surety is liable for, expressed as a percentage of the bid price or a specific amount.
• Obligation: Outlines the conditions under which the bond is voided (i.e., successful execution of contract and provision of bonds, or payment for costs exceeding the bid amount).
• Conditions: Specifies that the Principal has submitted the bid identified.
• Signatures: Spaces for the Principal and Surety(ies) to sign and seal the bond.

Bidders must complete and submit this form if a bid guaranty is required for the opportunity. It details the financial commitment and obligations of both the bidder (Principal) and their surety. The instructions specify how to fill out the form, including requirements for corporate seals and evidence of authority for signatories. Failure to provide a properly executed bid bond may result in disqualification.

Form / Attachment / Pricing Sheet

This document is a Payment Bond (Standard Form 25A, Rev. 10/2023) authorized for use in connection with Fermi Forward Discovery, LLC subcontracts. It serves as a guarantee for the payment of labor and materials furnished for the work provided for in a contract.

• Principal: Requires the legal name and business address of the entity undertaking the contract.
• Surety(ies): Requires the name(s) and business address(es) of the surety or sureties providing the bond.
• Penal Sum of Bond: Specifies the maximum amount the surety is liable for.
• Contract Date & Number: Identifies the associated contract.
• Obligation: Outlines the binding agreement between the Principal, Surety(ies), and the Government.
• Conditions: States that the bond is void if the Principal promptly pays for labor and materials.
• Execution: Requires signatures, typed names, and titles of the Principal and Surety representatives, along with corporate seals where applicable.

This form is a required attachment for certain opportunities, likely those involving construction or services where payment protection is necessary. Bidders may need to obtain and submit this bond, ensuring it meets the specified penal sum and is executed by approved sureties. The instructions provide guidance on proper completion and execution.

Form / Attachment / Pricing Sheet

This document is a Performance Bond (Standard Form 25, Rev. 10/2023, Fermi Forward Form FL-40 (1/7/2025)) required for contracts with Fermi Forward Discovery Group, LLC. It serves as a guarantee that the Principal (the contractor) will fulfill the terms and conditions of the contract and pay applicable taxes.

• Principal: Legal name and business address of the contractor.
• Surety(ies): Name(s) and business address(es) of the surety company or companies providing the bond.
• Penal Sum of Bond: The maximum amount the surety is liable for.
• Contract Date & Number: Details of the contract the bond is associated with.
• Obligation: Outlines the conditions under which the bond is void (i.e., successful performance and payment of taxes).
• Execution: Spaces for signatures, titles, and seals of the Principal and Surety(ies).
• Bond Premium: Fields for Rate Per Thousand and Total.

This form must be completed and executed by the selected contractor and their surety company. It is a mandatory requirement for contract performance. Bidders should ensure they understand the requirements for obtaining and submitting this bond, including identifying approved sureties and the necessary information to be provided.

Form / Attachment / Pricing Sheet

This document is a questionnaire for subcontractors to provide their injury and illness data to Fermilab. It is used to assess the subcontractor's safety record and compliance.

• Company Name, NAICS code, Address, Phone Number, Owner
• Interstate experience modification rate for the past three consecutive years.
• Workers' Compensation Carrier information.
• OSHA 300 log data for the past three years, including:
  • Total Number of Recordable Cases (RC)
  • Total Recordable Case Rate (TRCR)
  • Total Number of Cases with Days Away, Restricted or Job Transferred (DART)
  • Days Away, Restricted or Job Transferred Case Rate (DARTR)
  • Employee Hours Worked (EHW)
  • Number of Fatalities
• Calculation of average recordable case rate and days away, restricted or transferred case rate over three years.
• Name and contact information for the individual responsible for safety.
• Certification of the accuracy of the provided information.

Bidders must complete and submit this questionnaire as part of their response to the opportunity. The data provided will be used to evaluate the subcontractor's safety performance and may influence the decision-making process.

Form / Attachment / Pricing Sheet

This document, Standard Form 1413 (Rev. 10/2023), is a Statement and Acknowledgment related to a subcontract. It serves to document the prime contractor's agreement with a subcontractor and acknowledges the inclusion of specific contract clauses within the subcontract.

• Part I - Statement Of Prime Contractor: Details the prime contract number, subcontract award date, subcontractor information (name and address), and the prime contractor's name and address. It also specifies the project name and location.
• Description Of Work By Subcontractor: Outlines the scope of work for the subcontractor, referencing specific documents such as the "Statement of Work entitled, ‘Construction Services for MAGIS-100 Infrastructure Modifications’ dated December 9, 2025," and other related sections.
• Part II - Acknowledgment Of Subcontractor: Lists the contract clauses that the subcontractor acknowledges are included in their subcontract. These include clauses related to labor standards, wage requirements, apprentices, and compliance with various acts.

This form confirms the existence and details of a subcontract for the "MAGIS-100 Infrastructure Modifications" project. It specifies the subcontractor's responsibilities and references the Statement of Work and other documents that define the actual work to be performed. Bidders may need to review the referenced SOW and related documents to fully understand the scope and requirements of this project.

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," outlines various certifications and representations that offerors must complete and submit as part of their proposal package. It ensures compliance with federal regulations and contract requirements.

• Export/Import Control: Certifications related to items furnished under the subcontract, including those designed for military or space applications, dual-use items, and items listed on the Commerce Control List (CCL).
• Buy American Act: Certifications and definitions related to domestic construction materials, including requirements for iron and steel content, COTS items, and critical components. It also details procedures for requesting exceptions.
• Certificate of Independent Price Determination: Requires offerors to certify that prices were determined independently and without collusion.
• Certification and Disclosure Regarding Payments to Influence Federal Transactions: Requires certification that no federal appropriated funds were used to influence federal transactions.
• Certification Regarding Responsibility Matters: Certifies that the offeror and its principals are not debarred, suspended, or declared ineligible, and have no history of certain criminal offenses or delinquent federal taxes.
• Combatting Trafficking in Persons: Certifications related to preventing and addressing trafficking in persons, including compliance plans and due diligence.
• Patent Rights: Provisions related to the retention and acquisition of patent rights by the government and contractor.
• Revision Table: Details changes made to the document across various revisions, including updates to clauses, company names, and form field functionality.

Bidders must carefully review and complete all applicable sections of this document to ensure their proposal meets all required certifications and representations. Failure to do so may render the offeror non-responsible or lead to contract termination. Specific attention should be paid to the Buy American Act provisions, export controls, and price determination certifications, as these directly impact the eligibility and evaluation of proposals.

Form / Attachment / Pricing Sheet

This document, "Subcontractor Annual Representations & Certifications (SARC)," is a form required by Fermi Forward Discovery Group, LLC for its subcontractors. It collects essential business and compliance information from potential subcontractors.

• Offeror Information: Includes name, parent company, address, contact details, EIN/TIN, website, NAICS/DUNS numbers, and SAM.gov registration status.
• Business Category: Details ownership (U.S. or foreign), operating structure (corporation, LLC, partnership, etc.), and common parent information.
• Small Business Classifications: Allows the offeror to self-certify as a large business, small business, or foreign business, and to select specific small business diversity categories (e.g., Woman-Owned, Veteran-Owned, HUBZone).
• Executive Compensation: Inquires about the percentage of revenue from federal sources and annual federal revenue amounts, which may trigger reporting requirements for executive compensation.
• Offeror Responsibility: Certifications regarding accounting systems, responsible business practices (including prohibitions on trafficking and forced labor), and employment eligibility verification (E-Verify).
• Export/Import Control: Agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes representations on limitations on pass-through charges for cost reimbursement subcontracts.
• Certification: A final section for a duly authorized representative to certify the accuracy of the information provided.

This form is critical for any entity looking to subcontract with Fermi Forward Discovery Group, LLC. Bidders must accurately complete and submit this SARC to demonstrate their business status, compliance with regulations, and eligibility for award. Failure to complete this form correctly may impact their ability to be considered for subcontracting opportunities.

Other / Unclassified

This document is a General Decision (IL20260008) dated January 9, 2026, which supersedes a previous decision (IL20250008). It outlines prevailing wage rates and fringe benefits for various construction trades in Illinois, specifically for Building and Residential projects in Du Page, Grundy, Kane, Kendall, Lake, McHenry, and Will Counties.

This document provides the legally mandated minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on construction projects covered by the Davis-Bacon Act. Bidders on federal or federally-assisted construction contracts in the specified counties and for the specified construction types must incorporate these wage rates into their cost proposals and ensure compliance during contract performance. Failure to adhere to these wage determinations can result in penalties and contract non-compliance.

Key trades covered include:

• Asbestos Worker/Insulator
• Hazardous Material Handler
• Boiler Maker
• Bricklayer
• Marble Setter
• Terrazzo Worker/Setter
• Tile Finisher
• Tile Setter
• Marble Finisher
• Carpenter
• Electrician (various specializations)
• Elevator Mechanic
• Operator: Power Equipment
• Ironworker
• Laborer (various groups)
• Painter
• Glazier
• Plasterer
• Cement Mason/Concrete Finisher
• Plumber
• Pipefitter
• Roofer
• Sprinkler Fitter
• Sheet Metal Worker
• Truck Driver

Form / Attachment / Pricing Sheet

This document is a Firm Fixed Price (FFP) subcontract for construction work associated with the MAGIS-100 Infrastructure Modifications. It outlines the agreement between Fermi Forward Discovery Group, LLC (FFDG) and a Subcontractor, operating under a prime contract with the Department of Energy.

• Scope of Work: Details the requirements for labor, materials, transportation, overhead, insurance, bonding, safety, quality control, and supervision. It incorporates by reference several specific SOW sections and other documents.
• Location: Work to be performed at the Fermi National Accelerator Laboratory in Batavia, Illinois.
• Period of Performance: To be completed within a specified number of calendar days after Notice-to-Proceed.
• Price: Firm Fixed Price (FFP) as stated in Dollars and Cents. This price, plus change orders, is the limit of FFDG's liability.
• Invoices and Payment: Outlines monthly progress payment procedures, including required invoice information, submission to Accounts Payable via email or mail, and a 10% retention. Final invoices are due within 60 days of completion.
• Subcontract Administration: Designates FFDG Procurement Representative (Danielle Amico) for modifications and FFDG Technical Representative (Adam Taylor) for technical interpretation.
• Reports or Deliverables: Requires Monthly Progress Reports and Submittals to specified recipients.
• Incorporated Documents: Lists numerous documents, including the SOW, General Requirements, Safety Requirements, FFDG General Terms and Conditions, insurance requirements, bonds, certifications, drawings, and technical specifications, which are part of the subcontract.

This document defines the contractual framework, scope of work, payment terms, reporting requirements, and incorporated technical specifications for the MAGIS-100 Infrastructure Modifications. Bidders must review the incorporated documents, particularly the SOW and technical specifications, to understand the full scope of work and their obligations if awarded the subcontract.

Other / Unclassified

This document is a letter from Nigel S. Lockyer, Director's Office at Fermilab, addressed to Potential Bidders. It emphasizes the paramount importance of Environment, Safety, Health, and Quality (ESH&Q) at Fermilab. The letter states that Fermilab will only engage subcontractors and their contractors who share the view that integrating quality and working safely is essential and not an afterthought. It highlights that when quality and safety are integrated, costs are reduced and schedules are met.

• Potential bidders are directed to carefully review all solicitation documents, with special attention to the ESH&Q section, as these requirements will be part of the resulting subcontract.
• Fermilab will rigorously enforce all ESH&Q contractual requirements.
• Subcontractors will have specific contractual responsibility for managing a safe and healthy work environment for their workers and contractors on the Fermilab site.
• Intense oversight of ESH&Q performance is expected.
• Incidents or infractions of ESH&Q programs will be subject to high scrutiny, and consequences for repeated or flagrant violations may include removal of personnel or for-cause termination of the subcontract.
• The primary goal is to avoid injury or loss of life, with an expectation of achieving zero lost time due to accidents. Cooperation from bidders is solicited to achieve this goal.

Form / Attachment / Pricing Sheet

This document is a site map of the Fermilab facility, intended to guide visitors and potential bidders on the layout and accessible areas. It details various points of interest, recreational activities, and logistical information such as parking and entrances.

• Map Overview: A detailed map of the Fermilab site, illustrating roads, buildings, natural areas (lakes, prairies, woodlands), and the main accelerator rings.
• Points of Interest: Highlights specific locations like Wilson Hall, Lederman Science Center, Bison Pasture, and various lakes and nature areas.
• Recreational Activities: Lists permitted activities for visitors, including walking, hiking, bird watching, and photography.
• Legend: Explains symbols for public access, roads, trails (bicycle, walking, nature), parking, restrooms, drinking water, and emergency dispatch.
• Entrances & Parking: Indicates public access points (Pine St Entrance, Batavia Rd Entrance) and parking locations, noting specific areas for bison viewing and limited hours for certain access points.
• Contact Information: Provides the Fermilab website for more information and an emergency dispatch number.

This map provides essential geographical and logistical context for understanding the Fermilab site. Bidders may use this information to familiarize themselves with the facility's layout, identify potential access routes, and understand the general environment in which the opportunity is situated. It is particularly relevant if the opportunity involves on-site work or requires understanding the physical location of facilities.

Form / Attachment / Pricing Sheet

This document contains the "List of Drawings" for the MAGIS-100 Infrastructure Modifications project (Project No.: 6-7-111). It serves as an index to all the technical drawings associated with the project, detailing the scope of work for mechanical, plumbing, and electrical systems.

• Location Plan (G-1): Shows the overall site layout.
• Mechanical Drawings (M-0, M-0.1, MD-1, MD-2, MD-3, M-1, M-2, M-3): Includes symbols, specifications, demolition plans, and floor plans for mechanical systems.
• Plumbing Drawings (P-0, P-0.1, PD-1, PD-2, PD-3, P-1, P-2, P-3): Includes symbols, specifications, demolition plans, and floor plans for plumbing systems, including tritiated water waste and general-service compressed air.
• Electrical Drawings (E-1): Includes electrical floor plans for the ground floor and mezzanine.

This document is crucial for bidders as it outlines the complete set of drawings that define the scope and technical requirements of the MAGIS-100 Infrastructure Modifications project. Potential bidders should review these drawings to understand the extent of the mechanical, plumbing, and electrical work involved, including demolition and new installations, to accurately assess the project's complexity and prepare their bids.

Form / Attachment / Pricing Sheet

This document, "Exhibit V FESHM 4230 CONFINED SPACES," is a revision history for Fermilab's ES&H Manual, specifically Chapter 4230 concerning Confined Spaces. It details changes made to the manual over time, including grammatical edits, updates to references (e.g., OSHA standards, oxygen monitors), and procedural changes related to confined space entry permits and reclassification.

• Revision History: Lists changes by author, description of change, and revision date.
• Key Updates: Includes adoption of OSHA 29 CFR Part 1926 Subpart AA, changes in oxygen monitor usage (RKI vs. MSA Pro-R), and modifications to permit/reclassification form requirements and retention periods.
• Organizational Changes: Reflects reorganization of Fermilab's structure (DSP to D/D/P) and centralization of the ES&H function.

While this document is primarily an internal procedural manual update, it provides insight into Fermilab's safety protocols and regulatory compliance regarding confined spaces. Bidders involved in work at Fermilab that may require confined space entry should be aware of these established procedures and the associated safety requirements. Understanding these internal standards can help in aligning subcontractor safety plans with Fermilab's expectations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Environment, Safety, and Health (ES&H) requirements for subcontractors working at the Fermi National Accelerator Laboratory (Fermilab) site, managed by Fermi Forward Discovery Group, LLC (FFDG).

• Details comprehensive ES&H requirements for subcontractors, covering general safety policies, applicable codes and regulations, pre-award and post-award submittals, training, incident reporting, occupational medicine, site-specific safety programs, and safe execution of work.

• Encompasses specific hazard areas including excavation, confined spaces, existing utilities, waste disposal, pressurized gas and process piping, oxygen deficient hazards, radiation protection, environmental protection, temporary heating devices, smoking, fuel storage, vehicles and equipment, material handling, critical lifts, work planning, permits, hot work, and electrical work.

• Includes detailed requirements for personal protective equipment (PPE), fall protection, advance notice of work activities, high-hazard work, fire protection, lasers, movable equipment, industrial hygiene, housekeeping, hazardous materials, and soil erosion and sediment control.

• Subcontractors must comply with all applicable federal, state, local regulations, and site-specific permits.

• Experience Modification Rating (EMR) must be less than 1.0, and a three-year safety record must be at or below 85% of BLS General Construction statistics for TRC and DART rates.

• Subcontractors must maintain records of all safety-related training and make them available for review.

• Daily inspections and weekly toolbox meetings are required.

• Hazard Analyses (HAs) must be developed, submitted, and accepted by FFDG prior to commencing work.

• Work is to be performed at the Fermilab site.

• Subcontractors must develop and implement a written silica exposure control plan.

• All personnel must wear appropriate PPE as identified in the HA.

• A "Safety Pause" or "Stop Work Order" authority is in place for unsafe conditions.

• Subcontractors must comply with FFDG's Integrated Safety and Environment Management (ISEM) philosophy.

• Specific training is required, including FFDG-provided Orientation and General Employee Radiation Training (GERT), and task-specific training based on hazards.

• Subcontractors must have a drug and alcohol-free workplace.

Solicitation / RFP / RFQ

This document outlines the requirements for the technical proposal and business management/price proposal for an unspecified solicitation. It details the evaluation criteria for technical proposals and the necessary components for the business management and price proposal.

• Criterion 1: Corporate Capabilities

  • Minimum 10 years of construction industry experience in plumbing, hydronic, compressed air piping, and air duct systems.
  • NFPA 70E compliance and experience with electrical installations of similar voltages.
  • Experience installing mechanical components at elevations over 30 feet.
  • Subcontractor experience requirements: 10+ years for mechanical piping, 10+ years for plumbing piping, 5+ years for electrical conduit.

• Criterion 2: Current/Past National Laboratory Experience and Safety Performance

  • Narrative description of at least four (4) projects completed in the past five (5) years, detailing project name, customer, value, dates, and work performed.
  • Supplemental information on safety protocols and construction methods for projects involving elevations over 100 feet (e.g., fall protection, rigging).

• Criterion 3: Key Personnel Experience

  • Resumes required for Project Manager, Project Superintendent, and Safety Coordinator.
  • Minimum experience requirements for key personnel:
    • Project Manager: 10 years construction experience, 3 similar projects, 30-hour OSHA training.
    • Project Superintendent: 10 years construction experience, 5 similar projects, 30-hour OSHA training.
    • Safety Coordinator: 15 years construction experience, CSP or equivalent, 10 projects with Project Safety Program.

• Pricing: Firm fixed price.

• Bid Guarantee: Not less than 20% (not to exceed $3 million) of the proposal price.

• Technical Proposal: Evaluated based on Corporate Capabilities, National Laboratory Experience/Safety Performance, and Key Personnel Experience.

• Business Management and Price Proposal: Must include acknowledged amendments, completed Price Proposal Form, Bid Guarantee/Bond, SARC form, Proposal Certifications (PUR-466), Safety and Quality Documents, and a Statement of Acceptance of Subcontract Terms and Conditions.

• Not explicitly stated in this document.

• Substitutions for key personnel require equivalent or exceeding qualifications and FFDG approval.

• Required Safety and Quality Documents include: Fermilab Questionnaire, CESHC, NCCI rating, OSHA 300 A logs, Corporate Safety and Health Plan, Corporate Quality Assurance Plan, and Sample Certificate of Insurance.

• Exceptions to subcontract terms must be clearly identified with clause number, alternative language, and justification.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) solicits proposals for the MAGIS-100 Infrastructure Modifications. The government is procuring labor, materials, transportation, overhead, insurance, bonding, safety oversight, quality control, supervision, and equipment to complete these modifications.

• Installation of plumbing piping systems, hydronic piping systems, compressed air piping systems, and air duct systems.

• Compliance with NFPA 70E standards.

• Experience installing piping and/or mechanical components at elevations greater than 30 feet.

• Specific experience requirements for mechanical piping (10+ years), plumbing piping (10+ years), and electrical conduit installation (5+ years).

• Projects must adhere to specific milestones, including material submittals, punch-list completion, construction completion, and final project completion within 199 calendar days of the Notice to Proceed (NTP).

• This is a competitive Best Value with Tradeoffs procurement.

• The contract type is firm fixed price.

• The NAICS code is 238220 (Plumbing, Heating, and Air Conditioning Contractors) with a small business size standard of $19.0 Million.

• A minimum acceptance period of ninety (90) calendar days for proposals is required.

• Proposals must be submitted in two parts: Part I - Technical Proposal (70 points) and Part II - Business/Management Proposal.

• Evaluation criteria are: Criterion 1 – Corporate Capabilities (31 points), Criterion 2 - Current/Past National Laboratory Experience and Safety Performance (25 points), and Criterion 3 - Key Personnel Experience (14 points).

• Technical criteria are of greater importance than price.

• Proposal Due Date: Wednesday, May 6, 2026, by 5:00 PM CT.

• This solicitation is a small business set-aside.

• A Pre-Proposal Meeting and Site Visit is scheduled for Wednesday, April 8, 2026, at 10:30 am CT.

• Questions regarding the RFP must be submitted in writing by Friday, April 17, 2026.

• Offerors must acknowledge receipt of any amendments.

• A bid guarantee of not less than 20 percent (not to exceed $3 million) is required.

• Specific safety and quality documents are required, including the Fermilab Subcontractor Injury & Illness Data Questionnaire, CESHC, NCCI Workers Compensation Experience Rating form, OSHA 300 A logs, Corporate Safety and Health Plan, and Corporate Quality Assurance Plan.

• The subcontract is subject to Davis-Bacon Act wage and labor standards.

• Buy American requirements for construction materials apply.

Form / Attachment / Pricing Sheet

This document outlines the mandatory insurance requirements for construction subcontractors working at the Fermi National Accelerator Laboratory (Fermilab). It details the types of insurance, minimum coverage limits, and specific conditions that subcontractors must meet before commencing work.

• General Liability: Requires Commercial General Liability with specific limits for Each Occurrence and General Aggregate, as well as Products-Completed Operations Aggregate.
• Automobile Liability: Mandates a Combined Single Limit for any auto.
• Excess Liability: Specifies limits for all liability coverages.
• Workers' Compensation & Employer's Liability: Outlines statutory limits and employer's liability coverage.
• Contractor's Pollution Liability: Details requirements for pollution liability coverage.
• Contractor's Professional Liability: Specifies coverage for design/build or construction management services.
• Supplemental Coverages: May require Aircraft Liability, Builder's Risk, and Broad Form Cargo insurance.
• Additional Insureds: Requires naming Fermi Forward Discovery Group, LLC, the University of Chicago, Universities Research Association, Inc., and the U.S. Government as additional insureds on most policies.
• Evidence of Insurance: Subcontractors must provide certificates of compliance within 10 days of signing the subcontract.
• Exclusions Not Allowed: Lists specific exclusions that are not permitted in Commercial General Liability policies.
• Indemnification: Subcontractors must indemnify FFDG for any losses due to non-compliance with insurance requirements.

This document is critical for any potential subcontractor to understand the insurance obligations and costs associated with performing construction work under this opportunity. Bidders must ensure they can meet these requirements, as failure to do so can lead to non-compliance and potential indemnification claims.

Form / Attachment / Pricing Sheet

This document, FESHM 7060, outlines the Fall Protection Program at Fermilab. It details the policies, procedures, responsibilities, and technical requirements for ensuring worker safety when exposed to fall hazards.

• Scope: Covers work activities at Fermilab and leased spaces exposed to fall hazards.
• Requirements: Mandates training for all personnel exposed to fall hazards. Specifies fall protection requirements for general industry (4 feet) and construction (6 feet).
• Procedures: Details training requirements, work planning, hazard analysis, and fall rescue plans.
• Systems: Describes various fall protection systems including permanent facilities work platforms, travel restraint systems, and custom-designed systems.
• Inspections: Outlines requirements for pre-use, daily, and annual inspections of fall protection equipment.
• Definitions: Provides definitions for key terms related to fall protection.
• Technical Appendices: Includes guidance on inspection, storage, care, and maintenance of personal fall arrest systems, including specific inspection procedures for harnesses, lanyards, and hardware.

Potential bidders involved in work at Fermilab that may involve working at heights or exposure to fall hazards must understand and comply with these fall protection requirements. This document is critical for planning work, ensuring personnel are adequately trained and equipped, and implementing appropriate safety measures to mitigate fall risks.