Maintenance Agreement - Agilent Triple Quad Systems
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The USDA Food Safety and Inspection Service (FSIS) is seeking quotations for a Maintenance Agreement for Agilent GCMS Triple Quad Systems at its Western Laboratory in Albany, CA. This unrestricted requirement aims to ensure continuous operational readiness of critical analytical systems used for regulatory testing. Quotations are due June 19, 2026.
Scope of Work
The contractor will provide preventative maintenance and repair services for Agilent GCMS Triple Quad Systems. This includes:
- A service agreement for a base year plus four option years.
- All labor, travel, and materials, including Original Equipment Manufacturer (OEM) replacement parts.
- Performance verification/operational qualification.
- Preventative maintenance (PM) once per contractual period, including consumables.
- 48-hour onsite response time after service call authorization.
- After-hours and weekend support at no extra cost.
- Maintaining an adequate inventory of spare parts.
- Best effort support for legacy and out-of-support instruments.
- Compliance with Section 508 of the Rehabilitation Act for Information and Communications Technology (ICT).
Contract Details
- Type: Firm-Fixed-Price (Combined Synopsis/Solicitation - Request for Quotations)
- NAICS: 811210 Electronic and Precisions Equipment Repair and Maintenance ($34M size standard)
- Period of Performance: One base year (July 1, 2026 - June 30, 2027) and four one-year option periods, totaling up to five years.
- Set-Aside: Unrestricted
Submission & Evaluation
- Quotations Due: June 19, 2026, at 12:00 PM Eastern Standard Time.
- Questions Due: June 12, 2026, at 12:00 PM Eastern Standard Time.
- Submission Method: Email to Angela Carey at angela.carey@usda.gov. The subject line must be "123A9426Q0021 Maintenance Agreement Agilent".
- Evaluation Criteria: Best value to the Government, based on:
- Technical Approach: Depth, feasibility, and completeness, including response time, parts availability, PM protocols, and technician certification.
- Price: Verified for all items, fixed rates, and in-arrears invoicing; evaluated for fairness and reasonableness.
- Past Performance: Evaluated using CPARS and other sources.
- Offerors must submit pricing for all items to be considered responsive and agree to hold prices firm for 90 calendar days.
Additional Notes
This solicitation incorporates FAR 52.212-1, 52.212-3, 52.212-4, and 52.212-5 by reference. The services are exempt from the Service Contract Labor Standards. Attachments include a Statement of Work (SOW) and a Service Contract Labor Standards Exemption.