Maintenance and Repair of Dining Facility (DFAC) and Mensa Kitchen Equipment at Caserma Ederle, at Del Din DFAC, and Italian Mensa at Livorno Camp Darby, Italy

Solicitation

This document is a solicitation (Request for Quote - RFQ) for maintenance and repair services for Dining Facility (DFAC) and Mensa Kitchen Equipment at various locations in Italy. The solicitation is issued by the U.S. Army and has a solicitation issue date of March 18, 2026, and an offer due date of April 30, 2026.

• Scheduled Maintenance: For Ederle Dining Facility (DFAC), Mensa Ederle, Caserma Del Din DFAC, Camp Darby Mensa, and Subsistence Supply Management Office (SSMO) Ederle. This is primarily on a Firm Fixed Price basis.

• Unscheduled Repair: For Ederle and Del Din DFAC and SSMO, and for Food Service Equipment (FSE) at Camp Darby Mensa and Mensa Ederle. This is on a Time and Materials basis, with a ceiling price defined by Technical Exhibit #3 "T&M Price List".

• Period of Performance: The base period is from June 18, 2026, to June 17, 2027, with two option periods extending the contract.

• Contract Type: Hybrid, with Firm Fixed Price and Time and Material CLINs.

• NAICS Code: 811412 (Other Personal and Household Goods Repair and Maintenance).

• Locations: Services are to be performed in Italy.

• Submission: Quotes must be submitted in EUROS only. Email submissions are required, with specific formatting and volume requirements.

• Evaluation: The award will be made on a "Price Only" basis to the responsible quoter offering the lowest price. Quotes will be evaluated for price, completeness, and reasonableness. Tradeoffs are not permitted.

• The acquisition is listed as "UNRESTRICTED".

• Funding: FUNDS ARE NOT PRESENTLY AVAILABLE FOR THIS ACQUISITION. NO CONTRACT AWARD WILL BE MADE UNTIL APPROPRIATED FUNDS ARE MADE AVAILABLE.

• Site Visit: A site visit will not be scheduled.

• Incumbent: Services are currently provided under contract number W912PF21P0011.

• Subcontracting: Contractors are allowed to subcontract services (labor hours) up to 50% of the total amount of services.

• Key Personnel: Only the Contract Manager, Alternate Contract Manager, and Quality Control Manager must have excellent English language skills.

• Invoicing: Invoices will be issued in Euro currency and submitted through the WAWF electronic system.

Form / Attachment / Pricing Sheet

This document, Technical Exhibit 3, provides a detailed Time and Materials Price List for various CLINs related to unscheduled repair services. It outlines estimated hours, labor rates, and total costs for different technician roles across multiple contract years (Base, Option Year 1, Option Year 2).

• CLIN 0006/1006/2006: Unscheduled Repair at Ederle and Del Din DFACs and SSMO.
  • Includes Electrotechnician and Refrigerator technician labor.
  • Estimated costs for Base Year (CLIN 0006): $130,856.00 (including $52,946.00 for materials).
  • Option Years 1 & 2 show $0.0 labor costs but include estimated material costs of $55,593.00 and $58,373.00 respectively.
• CLIN 0007/1007/2007: Unscheduled Repair of FSE at Camp Darby Mensa.
  • Includes Electrotechnician and Refrigerator technician labor.
  • Estimated costs for Base Year (CLIN 0007): $10,737.00 (all materials).
  • Option Years 1 & 2 show $0.0 labor costs but include estimated material costs of $11,274.00 and $11,838.00 respectively.
• CLIN 0008/1008/2008: Unscheduled Repair of Food Service Equipment (FSE) at Mensa Ederle.
  • Includes Electrotechnician and Refrigerator technician labor.
  • Estimated costs for Base Year (CLIN 0008): $7,237.97 (all materials).
  • Option Years 1 & 2 show $0.0 labor costs but include estimated material costs of $7,526.24 and $7,966.60 respectively.

This pricing sheet is crucial for bidders to understand the cost structure and estimated material and labor expenses for providing unscheduled repair services under the contract. It details the breakdown of costs per CLIN and per contract year, which will be essential for developing their proposals and pricing strategies.

Amendment / Modification

This amendment modifies the solicitation by adding three new CLINs (0008, 1008, and 2008) for "Unscheduled Repair of Food Service Equipment (FSE) at Mensa Ederle".

• Contract Line Items (CLINs): CLINs 0008, 1008, and 2008 have been added.

• Technical Exhibit 3, T&M Price List: This exhibit has been updated to incorporate the newly added CLINs.

• Inspection and Acceptance Locations: Specified for CLINs 0008, 1008, and 2008, with the location being W91BJE, Italy.

• Delivery Information: Period of Performance and delivery details have been added for CLINs 0008, 1008, and 2008.

• Addendum to 52.212-1: Miscellaneous text, including a point of contact (Luca Nicoletti, 646-2310), has been added for CLINs 0008, 1008, and 2008.

• The solicitation number is W912PF26QA024.

• The original solicitation date was March 18, 2026.

• This amendment is effective April 21, 2026.

• Bidders are reminded to acknowledge receipt of this amendment. Offers must acknowledge receipt prior to the hour and date specified in the solicitation or as amended. Failure to do so may result in rejection of the offer.

Amendment / Modification

This amendment extends the response due date for quotes.

• Response Due Date: Extended from 20 Apr 2026 to 30 Apr 2026.

• The deadline for submitting quotes has been extended to Thursday, April 30, 2026, at 11:00 A.M. Central European Time (C.E.T.). This extension is due to a pending change in the requirement. An additional amendment is expected.

Amendment / Modification

This amendment addresses industry questions Q7 through Q11. The government will not accept further questions from industry after this amendment.

• Item 9A (Amendment of Solicitation Number): Updated to reflect the current amendment.

• Item 9B (Dated): Updated to 18 MAR 2026.

• Questions & Answers: The amendment provides answers to questions regarding:

  • The incumbent contract number (W912PF21P0011).
  • The determination that a site visit will not be scheduled.
  • Subcontracting limitations (up to 50% of labor hours).
  • Clarification on the equipment list in "Technical+Exhibit+1.xlsx", specifying that certain items (e.g., Televisions, Vacuum cleaner) do not require maintenance.
  • Requirement for quotes to be comprehensive of all Military Installations.
  • English language proficiency requirements for personnel (limited to Key Personnel).
  • HACCP certification requirements (can be held by subcontractors performing food-handling functions).
  • Invoicing currency (Euro).
  • Technical qualifications for PES/PAV/PEI electrical work (required as per PWS paragraph 5.14).

• No changes to proposal deadlines or submission requirements are indicated, beyond the clarification of existing requirements through the Q&A.

Form / Attachment / Pricing Sheet

This document, "Technical Exhibit 1_Inventory_UPDATED_20260408.xlsx", is an updated inventory list of equipment. It is provided as an attachment to the opportunity record.

The inventory is detailed across multiple sheets, including:

• Sheet A: Ederle DFAC
• Sheet B: Ederle Italian Mensa
• Sheet C: Del Din DFAC
• Sheet D: Camp Darby Mensa
• Sheet E: SSMO

Each sheet lists various pieces of facility equipment, including descriptions, manufacturers, models, serial numbers, and purchase dates. The types of equipment include kitchen appliances (ovens, refrigerators, fryers, mixers), food service equipment (warmers, dispensers, serving lines), cleaning equipment (floor polishers), and other facility-related items.

This inventory provides potential bidders with detailed information about the existing equipment at various facilities. This information is crucial for understanding the current state of the facilities, potential maintenance or replacement needs, and the scope of any services or equipment required under the opportunity. Bidders should review this inventory to assess the operational context and to inform their proposals regarding equipment, services, or facility management requirements.

Amendment / Modification

This amendment to Solicitation W912PF26QA024 addresses industry questions and modifies several sections of the original solicitation:

• Pricing Addendum: Updates are made to paragraphs b)i and b)iii under "2. VOLUME II - Factor I, Price on ADDENDUM to 52.212-1".

• Factor I - Price (Solicitation/Contract): Paragraph number 6 is updated, and a new paragraph number 7 is added under the ADDENDUM TO 52.212-2.

• Technical Exhibit 1 "Inventory": This exhibit has been updated.

• T&M CLINs: Descriptions for T&M CLINs 0006, 0007, 1006, 1007, 2006, and 2007 have been updated.

• FAR Clause: FAR 52.217-9 is updated.

• CLINs/SLINs/ELINs: CLINs 0006, 0007, 1006, 1007, 2006, and 2007 have been modified regarding their descriptions and pricing notes.

• Clause 52.212-2: This clause, "Evaluation-Commercial Products and Commercial Services," has been modified, specifically detailing "FACTOR 1: PRICE" and "Options."

• Addendum to 52.212-2: This addendum has been updated to include details on acquisition procedures, basis for award (Price Only), definitions of "Quoter," and evaluation factors.

• Addendum to 52.212-1, Instructions to Offerors: This section has been modified to clarify instructions for submitting quotes, including email submission requirements, page limitations, and required documentation.

• Volume II - Factor I - Price: This section has been updated to detail pricing requirements for CLINs and the use of Technical Exhibit 3 "T&M Price List."

• Questions & Answers: Several questions from industry have been answered, clarifying that services are currently provided under contract W912PF21P0011, that a site visit will not be scheduled, and that foreign companies can participate as prime contractors under certain conditions.

• Evaluation: The evaluation factor remains "Price Only." The contract type is a hybrid of Firm Fixed Price and Time and Material CLINs. Quotes must be submitted in EUROS.

Form / Attachment / Pricing Sheet

This document, Technical Exhibit 3, provides a Time and Materials (T&M) Price List for specific CLINs related to unscheduled repairs and services. It details estimated hours, labor rates, and total costs for different labor categories across multiple contract years.

• CLIN 0006 (Unscheduled Repair at Ederle and Del Din DFAC and SSMO):

  • Base Year (18 Jun 2026 - 17 Jun 2027): Estimated Materials: $52,946.00
  • Option Year 1 (18 Jun 2027 - 17 Jun 2028): Estimated Materials: $55,593.00
  • Option Year 2 (18 Jun 2028 - 17 Jun 2029): Estimated Materials: $58,373.00
  • Labor rates are listed as $0.0 for Electrician and Generic Worker hours for all years.

• CLIN 0008 (Unscheduled Repair of FSE at Camp Darby Mensa):

  • Base Year (18 Jun 2026 - 17 Jun 2027): Estimated Materials: $10,737.00
  • Option Year 1 (18 Jun 2027 - 17 Jun 2028): Estimated Materials: $11,274.00
  • Option Year 2 (18 Jun 2028 - 17 Jun 2029): Estimated Materials: $11,838.00
  • Labor rates are listed as $0.0 for Electrician and Generic Worker hours for all years.

This pricing sheet is crucial for bidders to understand the estimated costs associated with unscheduled repair services under CLINs 0006 and 0008. Bidders should use this information to formulate their pricing proposals, noting that labor rates are currently set at $0.0 and only material costs are itemized for estimation. The document outlines the structure for T&M pricing over the base year and two option years.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing detailed inventory lists of food service equipment for various facilities (A. Ederle DFAC, B. Ederle Italian Mensa, C. Del Din DFAC, D. Camp Darby Mensa, and E. SSMO). It serves as an attachment to a SAM.gov opportunity record, likely providing context on existing or required equipment for a potential contract.

• Facility-Specific Inventories: Each sheet details equipment by facility, including descriptions, manufacturers, models, serial numbers, and purchase dates.
• Equipment Types: The lists cover a wide range of kitchen and food service equipment such as ovens, refrigerators, fryers, mixers, warmers, dispensers, ice makers, and more.
• Condition/Status: Some entries note "Removed" or provide limited details for certain items.

This document is crucial for bidders to understand the current state of equipment at various locations. It can inform:

• Scope of Work: Whether the opportunity involves maintenance, replacement, or upgrade of existing equipment.
• Logistical Planning: Understanding the types and quantities of equipment present.
• Technical Requirements: Identifying specific models or types of equipment that may need to be serviced or supplied.
• Site Visits: Providing a basis for understanding the operational environment.

Form / Attachment / Pricing Sheet

This document is Attachment 5, "Subcontracting Self-Certification," for Solicitation W912PF26QA024. It requires the Quoter (potential bidder) to certify their compliance with subcontracting limitations and subcontractor compliance with the Performance Work Statement (PWS).

• Subcontracting Limitation: The Quoter must certify that they will not subcontract more than 50% of the total contract effort, measured by personnel cost. They must also certify that they will perform at least 50% of the effort with their own employees and resources (excluding materials).
• Subcontractor Compliance: The Quoter must certify that any subcontractors will comply with PWS Paragraph 1.5.2 and that the Quoter will ensure this compliance through subcontract agreements and oversight.
• Acknowledgment: The Quoter acknowledges that failure to comply with these subcontracting requirements after award may lead to remedies such as termination for default or withholding of payments.
• Authorized Representative: A section for the authorized representative to provide their name, title, email/phone, signature, and date.

Bidders must carefully review and complete this self-certification form as part of their proposal submission. Understanding and adhering to these subcontracting limitations and compliance requirements is crucial for eligibility and successful contract performance. Failure to comply can have significant consequences.

Form / Attachment / Pricing Sheet

This document is Attachment 5, "CTIP," which is a certification form related to "Trafficking in Persons Compliance Plan" as required by FAR 52.222-56 (c).

• Certification of Compliance Plan: The undersigned certifies that a compliance plan has been implemented to prevent prohibited activities related to trafficking in persons, and to monitor, detect, and terminate contracts with subcontractors engaging in such activities.
• Due Diligence Certification: The undersigned certifies, after conducting due diligence, that neither the Offeror nor its agents or subcontractors are engaged in prohibited activities, or that appropriate remedial and referral actions have been taken if abuses have been found.
• Required Fields: The form requires the DATE, TYPED NAME, and SIGNATURE of the certifying individual.

Bidders must complete and submit this form as part of their proposal to certify compliance with federal regulations regarding trafficking in persons. Failure to provide this certification may impact the bid's responsiveness.

Form / Attachment / Pricing Sheet

This document, "ENCLOSURE 4: CONTRACTOR SUITABILITY," is a form required for contractors and subcontractors to demonstrate their suitability for service contracts. It is part of the accreditation process for the solicitation.

• Section A: Contractor/Subcontractor Data: Collects essential company information including legal name, legal representative, registered office, operational address, contact details, tax codes (Fiscal Code, VAT number), Chamber of Commerce registration, insurance status (INAIL, INPS), applicable collective bargaining agreements, and safety representatives (RSPP, RLS, Fire Prevention, First Aid).
• Section B: Documents to Provide: Outlines mandatory documentation for accreditation and DUVRI preparation. This includes:
  • Block A: Accreditation documents like updated Chamber of Commerce certificates, self-certification letters regarding technical-industrial suitability, and updated DURC (for Italian companies).
  • Block B: Documentation for DUVRI preparation, such as a description of work with a risk assessment and schedule, names of fire/first aid team members, safety data sheets for products, and a list of equipment.
  • Block C: Documents required before work begins, specifically personal identification cards for site personnel.
• Autocertificazione: A self-certification section for contractors to declare their technical-professional suitability, including an examination of the contract specifications, site inspection, and confirmation of registration with the Chamber of Commerce.

This document is critical for bidders to understand the specific information and documentation required to prove their eligibility and suitability for the contract. Failure to provide this documentation correctly may prevent participation or processing of the request. Bidders must carefully complete all sections and gather the necessary supporting documents as outlined.

Form / Attachment / Pricing Sheet

This document is Attachment 3 to the solicitation, titled "Self-certification for Antimafia communication." It is a sworn statement required from bidders to certify that they do not fall under any prohibitions, decadence, or suspension causes related to anti-mafia legislation.

• Requires the bidder to provide personal and company identification details (name, surname, place and date of birth, residence, company name, registered office).
• The bidder must declare that they are aware of the penal sanctions for false declarations and the consequent forfeiture of benefits.
• Specifically, the bidder must declare that there are no causes of prohibition, decadence, or suspension as per Article 67 of Legislative Decree no. 159 of 06/09/2011.
• It also includes a declaration regarding the processing of personal data in accordance with Legislative Decree no. 196/2003.
• Fields for date and legible signature of the declarant are provided.

This form is mandatory for bidders to complete and submit as part of their proposal. Failure to provide this self-certification may render the bid non-compliant. It is crucial for bidders to accurately fill out all required information and understand the legal implications of the declarations made.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide preventative maintenance, unscheduled repair, inventory, and warranty administration services for food service equipment at three dining facilities (DFACs) and Italian Mensas located at Caserma Ederle, Caserma Del Din in Vicenza, and Camp Darby in Livorno, Italy. This also includes refrigeration units at the Subsistence Supply Management Office (SSMO) at Caserma Ederle.

• Perform scheduled maintenance in accordance with manufacturer's procedures.

• Perform unscheduled repairs, with COR authorization for repairs exceeding €500.

• Maintain an equipment inventory, including labeling and tagging.

• Manage a comprehensive warranty program.

• Provide all necessary personnel, labor, vehicles, tools, materials, and equipment.

• Not responsible for purchasing new equipment.

• All services must be performed by manufacturer-certified technicians.

• Quality Control Plan (QCP) required within 7 days of award.

• Quality Assurance Surveillance Plan (QASP) will be used for performance evaluation.

• Specific performance standards and acceptable quality levels are detailed in Technical Exhibit A.

• The work will be performed throughout the United States Army Garrison (USAG) Italy, specifically at Vicenza and Camp Darby, Livorno, Italy.

• Subcontracting is allowed up to 50% of the total services.

• Contractor must comply with Italian and U.S. safety laws and regulations, including specific Italian laws (DLGS 81/2008, DM 37/2008, D.P.R. n. 146/2018).

• Personnel must meet specific certifications and qualifications, including safety training, electrical work qualifications, F-Gas certification, and OEM certifications.

• Employees must have English language proficiency (Level 4 minimum).

• Strict adherence to security requirements, including installation access and background checks.

• Contractor must maintain a Work Plan and submit various deliverables as outlined in Technical Exhibit B.

Solicitation / RFP / RFQ

This solicitation (W912PF26QA024) is for the maintenance and repair of Dining Facility (DFAC) and Mensa Kitchen Equipment at Caserma Ederle, Del Din DFAC, and Italian Mensa at Livorno Camp Darby, Italy. Funds are not presently available for this acquisition, and no contract award will be made until appropriated funds are available.

• Scheduled maintenance for various dining facilities and subsistence supply management offices.

• Unscheduled repair services for DFACs, SSMO, and Food Service Equipment (FSE).

• Services are to be performed in accordance with the Performance Work Statement (PWS) and Property Administration requirements.

• The contract type is a hybrid with Firm Fixed Price and Time and Material CLINs.

• The solicitation issue date is March 18, 2026.

• The offer due date is April 20, 2026, at 11:00 AM.

• The North American Industry Classification Standard (NAICS) code is 811412, with a size standard of $14 million.

• Quotes must be submitted electronically via email to the points of contact provided.

• Quotation packages must be received no later than the solicitation closing date and time.

• Quotes will be evaluated based on PRICE ONLY. The award will be made to the responsible quoter whose quote provides the lowest price.

• The contract will be a hybrid with Firm Fixed Price and Time and Material CLINs.

• Quotes must be submitted in EUROS.

• The acquisition is UNRESTRICTED.

• The PWS is provided as Attachment 1.

• Several other attachments and exhibits are required, including Self-Certification for Anti-Mafia Communication, Suitability of Contractor, Combating Trafficking in Persons (CTIP), Subcontracting Self-certification, and Unscheduled Repairs Pricing.

• Offerors must provide proof of active registration in SAM.gov and obtain an NCAGE code.

• Experience requirements include demonstrating experience in similar projects within the last three years, with a minimum contract value of approximately EUR70,000 for relevant projects.