ICIDS Alarm System Preventative Maintenance

Justification Review Document (Sole Source)

This document justifies the sole-source procurement of maintenance, monitoring, and repair services for the Integrated Commercial Intrusion Detection System (ICIDS-IV) at Fort Bliss Military Reservation. The justification is based on the proprietary nature of the DAQ Electronics ICIDS-IV system, requiring specialized parts, software, and certified personnel for maintenance.

• Scheduled and unscheduled maintenance for the ICIDS-IV system.

• Continuous operational monitoring.

• Repairs and upgrades for the ICIDS-IV system.

• Ensuring continuous, uninterrupted operability of the DAQ Electronics system.

• Contract Type: Firm-fixed-price, non-personal services.

• Period of Performance: 12-month base period plus four (4) 12-month option periods, totaling approximately 5 years (April 2026 - March 2031).

• Funding: Operation and Maintenance, Army (O&MA) funds.

• This document is a justification for a sole-source procurement, not a solicitation for proposals. The contractor has not yet been selected.

• The justification cites FAR 12.201-1 for simplified acquisition procedures for commercial products and services, and specifically addresses the need for brand-name specific equipment.

• Market research identified a competitive environment of small businesses capable of performing the services, and a competitive small business set-aside will be used for the current acquisition.

• The document emphasizes that using any brand other than DAQ Electronics would violate Army Regulation 190-11, invalidate warranties, introduce security risks, and result in substantial cost duplication.

• Replacing the entire ICIDS infrastructure to enable full and open competition is deemed not economically viable at this time.

• A Sources Sought notice was published on SAM.gov from March 4-10, 2026, with seven responses received.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide scheduled and unscheduled maintenance, continuous operational monitoring, repairs, and upgrades for the Integrated Commercial Intrusion Detection System (ICIDS) across the Fort Bliss Military Reservation, including Dona Ana, Oro Grande, and McGregor Range Facilities.

• Maintenance and monitoring of approximately 600 ICIDS zones and associated reporting infrastructure.

• Services include scheduled maintenance (every six months), unscheduled maintenance (upon government request and COR approval), and customer service for diagnostics, repairs, upgrades, and component replacement.

• Continuous operational monitoring to ensure uninterrupted surveillance and timely detection of unauthorized intrusions.

• Contractor is responsible for furnishing personnel, equipment, transportation, tools, materials, and supervision.

• All services are to be performed under a non-personal services framework.

• Continuous, uninterrupted operability and serviceability of the ICIDS system.

• Response times for different service types:

  • Scheduled Maintenance: Per approved schedule or within 5 business days of request.
  • Scheduled Services (Customer Requests): Within 5 business days of request, unless otherwise directed.
  • Unscheduled Maintenance: Onsite within 24 hours of notification.
  • Emergency Response: Onsite within 2 hours of notification for critical system failures.

• 100% of zones inspected and serviced per schedule for scheduled maintenance.

• 100% of work orders closed on time for unscheduled maintenance.

• 100% uptime for monitored zones.

• 100% timely and complete submission of monthly and bi-annual reports.

• 95% satisfaction rating for routine customer support.

• 100% compliance with AR 190-11 and AR 380-5 for compliance inspections.

• Period of Performance: One (1) Base Year of 12 months and four (4) 12-month option years (April 2026 - March 2031).

• Places of Performance: Fort Bliss Military Installation, Dona Ana, Oro Grande, and McGregor Range Facilities.

• Contractor personnel must possess required certifications and qualifications, verified prior to award.

• Security Requirements: U.S. citizens with a trustworthiness determination and minimum-security clearance (Tier 1/T1).

• Key Control Program required.

• Antiterrorism (AT) Level I training required for all personnel.

• Compliance with all applicable installation, facility, and area commander security and access requirements.

• Contractor shall provide Government-furnished office space.

• Firm-fixed-price contract.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for Integrated Commercial Intrusion Detection System (ICIDS-IV) maintenance services. The contractor will be responsible for scheduled and unscheduled maintenance, continuous operational monitoring, repairs, and upgrades for the ICIDS-IV system at Fort Bliss Military Reservation. This is a request for quotation (RFQ) and a written solicitation will not be issued separately.

• Scheduled and unscheduled maintenance of the ICIDS-IV system.

• Continuous operational monitoring of approximately 600 monitored zones.

• Repairs and upgrades to the existing ICIDS-IV system.

• Services cover the Fort Bliss Military Reservation, including Dona Ana, Oro Grande, and McGregor Range Facilities.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: Base year (April 1, 2026 - March 31, 2027) with four one-year option periods.

• Estimated Value: Not explicitly stated, but the CLINs indicate quantities for each year.

• Submission Deadline: Monday, March 30, 2026, 1300 Central Standard Time.

• Submission Method: Electronic submission to the Contracting Officer and Specialist (email addresses provided).

• Proposal Components: Volume I - Technical Submission, Volume II - Price Submission, Past Performance Information.

• Format: PDF, 8.5" x 11", minimum 11-point font. Marketing materials, brochures, resumes, or management plans will not be evaluated.

• Evaluation Factors: Technical Capability, Price, and Past Performance. Technical evaluation includes ICIDS maintenance capability, response times, DAQ-certified technician availability, regulatory compliance, and reporting accuracy.

• Evaluation Methodology: Technical Review → Past Performance Review → Price Review. Only quotes meeting minimum technical requirements advance for price evaluation.

• Basis for Award: Award will be made to the offeror meeting minimum technical requirements, demonstrating satisfactory or neutral past performance, and offering the most advantageous price.

• This acquisition is set aside for Woman-Owned Small Business (WOSB) eligible under the Women-Owned Small Business Program.

• Size standard: $25M.

• All contractors must comply with the requirements listed. Failure to comply may result in disqualification.

• Provisions and clauses are incorporated by reference and can be accessed at www.acquisition.gov.

• A sanitized version of the Technical Submission is required, removing company-identifying information.

• Payment instructions will be via Wide Area WorkFlow (WAWF).

Sources Sought Notice

This notice is for informational and planning purposes to gauge industry interest in a potential procurement for Maintenance and Services for Integrated Commercial Intrusion Detection System (ICIDSIV) at Fort Bliss Military Reservation and surrounding areas (East Fort Bliss TX, Dona Ana N.M, Oro Grande N.M. and McGregor Range N.M.). The government is seeking information to determine if the requirement can be set aside for small businesses. A minimum of two qualified small businesses must respond with sufficient information to support a set-aside.

The contractor will be responsible for providing management and personnel to receive, store, and issue hazardous materials, as well as perform preventive maintenance on all components of the ICIDS-IV system. This includes Primary Monitoring Cabinet, Operator Work Station, and Remote Monitoring Stations (RMS).

This notice does not constitute a solicitation and does not commit the government to award a contract. The anticipated NAICS code is 561621 (Security Systems Services, except Locksmiths) with a size standard of $25 million.

Respondents are requested to provide:

1. Firm details (name, POC, contact info, DUNS, CAGE, small business status, NAICS code).
2. Interest in competing as a prime contractor and any subcontracting/teaming plans.
3. Detailed information on previous experience with similar requirements (size, scope, complexity, timeframe), certifications, and ability to perform hazardous material management operations.
4. Information on commercial availability, pricing, delivery schedules, and terms.
5. Identification of any GSA Federal Supply Schedule or other governmentwide contract vehicles.
6. Recommendations on structuring the contract to facilitate small business competition.
7. Identification of any actions unnecessarily restricting competition.
8. Recommendations to improve the approach/specifications/draft PWS/PRS.

This is a sources sought for a potential small business set-aside. All small business socioeconomic categories are encouraged to respond. The government will not be able to set aside the requirement if fewer than two small businesses respond with sufficient information.

The government is assessing if DAQ Electronics certified equipment/services may require a BrandName Justification and Approval (J&A). Respondents should indicate if they possess DAQ Electronics OEM authorization or if alternative solutions exist.

Performance Work Statement (PWS)

To provide scheduled and unscheduled maintenance, continuous operational monitoring, repairs, and upgrades for the Integrated Commercial Intrusion Detection System (ICIDS) across Fort Bliss Military Installation, Dona Ana, Oro Grande, and McGregor Range Facilities. The goal is to ensure the continuous, uninterrupted operability and serviceability of the ICIDS system, which comprises approximately 600 monitored zones and associated reporting infrastructure.

• Services: Scheduled and unscheduled maintenance, continuous operational monitoring, repairs, and upgrades for the ICIDS system.

• System Components: Covers Remote Area Data Collection (RADC) panels, sensors (motion, magnetic switches, duress, power converters, expansion boards), and the Government-furnished reporting system (monitoring stations, servers, consoles).

• Locations: Fort Bliss Military Installation, Dona Ana, Oro Grande, and McGregor Range Facilities.

• Non-Personal Services: Contractor provides all personnel, equipment, and resources; Government does not supervise or direct services.

• Response Times:

  • Unscheduled Maintenance: Onsite within 24 hours of notification.
  • Emergency Response: Onsite within 2 hours for critical failures.

• Maintenance Schedule: Scheduled maintenance every six months.

• Quality Control: Contractor must maintain a written Quality Control Plan (QCP).

• Reporting: Monthly and bi-annual inspection reports, work order reports.

• Period: One (1) Base Year (12 months) and four (4) 12-month option years (April 1, 2026 - March 31, 2031).

• Place: Fort Bliss Military Installation, Dona Ana, Oro Grande, and McGregor Range Facilities.

• Personnel: Must possess Department of the Army Qualified Electronics-certified equipment/software. Minimum security clearance of Tier 1 (T1) required. Antiterrorism (AT) Level I training required for all personnel accessing Army installations.

• Equipment: Contractor must use DAQ Electronics-certified equipment for monitoring and maintenance.

• Government-Furnished Property (GFP): ICIDS reporting system, RADC panels, sensors, encryption devices, etc., are Government-furnished.

• Security: Strict adherence to security requirements, including trustworthiness determinations, key control, and access procedures (HSPD-12).

• Safety: Compliance with OSHA and Army safety regulations.

• Contract Type: Firm-fixed-price contract.

• Zone Quantity Adjustment: Government reserves the right to adjust the total number of zones by up to 10% prior to option year exercise.

Sources Sought Notice

This notice is for informational and planning purposes to gauge industry interest in procuring Maintenance and Services for the Integrated Commercial Intrusion Detection System (ICIDS IV) at Fort Bliss Military Reservation. The U.S. Government is seeking capabilities to provide management and personnel for receiving, storing, and issuing hazardous materials, along with preventative maintenance for the ICIDS-IV system across various Fort Bliss facilities and surrounding areas.

• Provide personnel, equipment, supplies, and services for preventive maintenance of the ICIDS IV system.

• Maintain operational status of ICIDS IV components including Primary Monitoring Cabinet, Operator Work Station, and Remote Monitoring Stations.

• Perform hazardous material (HAZMAT) management operations, including receiving, storing, issuing, tracking, distributing, and disposing of hazardous materials in compliance with DoD, OSHA, EPA, and installation-specific requirements.

• Provide spill response and emergency mitigation procedures.

• This is a Sources Sought Notice only and does not constitute a Request for Quote (RFQ), Invitation for Bid (IFB), or Request for Proposal (RFP).

• The government may set aside the requirement for small businesses if two or more qualified small businesses respond with sufficient information.

• Anticipated NAICS code: 561621, Security Systems Services (except Locksmiths), with a size standard of $25 million.

• Interested firms should provide:

  1. Firm name, POC, contact info, DUNS, CAGE, small business status, and NAICS code.
  2. Interest in competing as a prime contractor, and any subcontracting/teaming plans.
  3. Detailed information on previous experience with similar requirements (including HAZMAT management), certifications, and past performance.
  4. Information on commercial availability, pricing, delivery schedules, terms, and warranties.
  5. Identification of any Governmentwide contract vehicles.
  6. Recommendations on structuring the contract for small business competition.
  7. Identification of any actions unnecessarily restricting competition.
  8. Recommendations to improve the approach/specifications/draft PWS/PRS.

• Responses are for planning purposes only; no payment will be made for submitted information.

• Encourages responses from all small business socioeconomic categories (8(a), SDB, HUBZone, SDVOSB, WOSB).

• A small business set-aside is contingent on receiving sufficient responses from at least two qualified small businesses.

• Potential offerors are responsible for monitoring www.sam.gov for any future solicitations.

• The full draft Performance Work Statement (PWS) is referenced for detailed requirements.