Maintenance service for the Thermo Electron Eclipse and Ultimate LC system mass spectrometer

SOL #: RFQ-NIAID-26-2275557Combined Synopsis/Solicitation

Overview

Buyer

Health And Human Services

National Institutes Of Health

NATIONAL INSTITUTES OF HEALTH NIAID

BETHESDA, MD, 20892, United States

Place of Performance

Bethesda, MD

NAICS

Electronic and Precision Equipment Repair and Maintenance (811210)

PSC

Maintenance, Repair And Rebuilding Of Equipment: Instruments And Laboratory Equipment (J066)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/8bb4c337ea08418c85ff979420f7217b/view

Timeline

Posted

Apr 9, 2026

Last Updated

Apr 9, 2026

Submission Deadline

Apr 23, 2026, 3:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The National Institutes of Health (NIH), National Institute of Allergy and Infectious Diseases (NIAID), is soliciting quotes for maintenance service for their Thermo Electron Eclipse and Ultimate LC system mass spectrometers. This is a Combined Synopsis/Solicitation (RFQ-NIAID-25-2247584) issued under Simplified Acquisition Procedures (FAR Part 13). Quotes are due by April 23, 2026, at 3:00 PM ET.

Scope of Work

The requirement is for a maintenance service agreement covering critical laboratory instruments to ensure proper functioning and accurate data for high-value, limit samples. The service must be provided by guaranteed OEM technicians and include guaranteed OEM replacement parts (excluding third-party items and consumables). The plan includes:

Unlimited demand on-site service visits with a maximum 72-hour response.
Engineer labor and travel.
Priority technical support.
One (1) scheduled preventative maintenance visit.
Coverage for Thermo Scientific supplied personal computers.
OEM Factory-certified replacement parts.
Subscription to e-Support Online Technical Resources.
Software and firmware updates upon request.

Covered Instruments:

ORBITRAP ECLIPSE, PTR READY (Serial # FSN40256)
FAIMS PRO (Serial # FAIMS-20572)
UltiMate 3000 NCS-3500RS NANO Nano-Cap-S (Serial # 8111932)
UltiMate 3000 WPS 3000TFC ANALYTICAL (Serial # 8116925)
Ultimate 3000 VWD-3400RS (Serial # 8118176)

Contract & Timeline

Contract Type: Firm Fixed Price Purchase Order (RFQ)
Period of Performance: April 27, 2026 - April 26, 2027
Place of Performance: NIH/NIAID, 4 Memorial Drive, Bethesda, MD 20892
Set-Aside: None specified
Response Due: April 23, 2026, 3:00 PM ET
Published Date: April 9, 2026
Payment Terms: Quarterly in Arrears

Evaluation

Award will be made to the responsible contractor based on technical capability to meet requirements and price.

Quoting Instructions & Requirements

Due to the sensitive nature of projects, services must be of equal quality to those provided under a direct contract from the manufacturer, Thermo Electron.
All third-party offerors must include Thermo Electron certification documentation as a dealer/service provider for Thermo Electron for quotes to be considered.
Third-party offerors providing quotes for services under a billable contract must include Thermo Electron certification confirming the billable contract service is of equal quality to a direct contract, including priority response time.
Offerors must be registered in the System for Award Management (SAM) database (www.sam.gov) prior to award.
Applicable FAR provisions and clauses include 52.212-1, 52.212-3, 52.204-7, 52.204-26, 52.212-4, and 52.212-5.