maintenance to telecommunications

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing maintenance and technical support services for all telecommunications voice and data cabling infrastructure at Naval Air Station (NAS) Pensacola (NASP), NASP Corry Station, and NASP Saufley Field in Pensacola, Florida. The primary goal is to resolve troubles and provide repairs for the existing cabling infrastructure.

• Maintenance and technical support for AT&T telecommunications cabling infrastructure.

• Resolution of troubles and provision of repair services for telecommunications voice and data circuits.

• The scope includes services beyond established demarcation sites.

• The quantity of user requirements may vary without additional cost to the Government.

• Base Period: September 25, 2026 – April 24, 2027

• Four (4) Option Years, each one year in duration.

• Includes an additional 6 months of service if required by the Government (FAR 52.217-8).

• Routine Service Response Time: Not specified in detail, but the contractor must dispatch appropriate personnel for diagnosis and repair.

• Catastrophic Outage Response: Within 2 hours.

• Major Outage Response: Within 4 hours.

• Routine Outage Response: By 1200 hours the next business day.

• Contractor must maintain an adequate workforce for uninterrupted performance.

• Security: Compliance with all applicable installation, facility, and area commander security policies and procedures. This includes obtaining picture IDs, potential vehicle searches, signing in/out of logs, and compliance with the Defense Biometric Identification System (DBIDS). Background checks (NACLC/T3) are required for access to sensitive IT systems and national security positions. Personnel must be US citizens or permanent residents with legal residency. Specific requirements for IT access levels (IT-I, IT-II, IT-III) and associated investigations are detailed.

• Personnel: Technicians must be local to the Pensacola area, trained in copper and fiber-optic work, and familiar with telecommunications services up to OC192. They must wear company-branded uniforms with ID badges and maintain a professional appearance. A minimum of five years of experience is required for designated personnel. English fluency is required.

• Safety: Contractor must establish and maintain a safety plan, complying with OSHA standards and other applicable safety regulations. Mishaps must be reported within 24 hours.

• Quality Control: Contractor must develop and implement an effective Quality Control System (QCS) and a written Quality Control Plan (QCP).

• Contract Type: Firm-Fixed Price contract.

• Hours of Operation: Normal duty hours are 0730 - 1600 Central Standard Time, Monday through Friday, excluding Federal holidays. Services outside these hours may be required.

• Point of Contact: Michael Utt, Base Communications Pensacola Division/Area Manager, NCTAMS LANT Norfolk, is the Contracting Officer's Representative (COR) responsible for inspection and acceptance.

Amendment / Modification

This document is an addendum to FAR clause 52.232-18, "Availability of Funds." It states that funds are not presently available for this contract.

This addendum pertains to the availability of funds as referenced by FAR clause 52.232-18.

The Government's obligation under this contract is contingent upon the availability of appropriated funds. No legal liability for payment will arise until funds are made available to the Contracting Officer. Information regarding the availability of funds can be found at: https://www.navsup.navy.mil/public/navsup/flcn/contracting/

Other / Unclassified

This document outlines the "Contract Administration Appointments and Duties" effective September 2015. It specifies the roles and responsibilities of various personnel and offices involved in the administration of contracts and orders, including the Procuring Contracting Officer (PCO), Contract Administration Office (CAO), Defense Contract Audit Agency (DCAA), Paying Office, Contracting Officers Representative (COR), Technical Assistant, and Ordering Officer.

This document is crucial for bidders as it clarifies who to contact for specific administrative and contractual matters. It details:

• Procuring Contracting Officer (PCO): For pre-award information, questions on scope, terms, conditions, and post-award conferences.
• Contracting Officers Representative (COR): For liaison, statement of work clarifications, quality assurance, acceptance of services/deliverables, and providing input to the PCO.
• Ordering Officer: For requesting, evaluating, and issuing orders, obligating funds, and monitoring costs.

Understanding these roles and points of contact is essential for effective communication and proposal submission throughout the contract lifecycle.

Other / Unclassified

This document outlines the Contract Administration Plan (CAP) for fixed-price contracts. It delineates the responsibilities of various government personnel involved in contract administration, including the Procuring Contract Office (PCO), Contract Administration Office (CAO), paying office, Contracting Officer's Representative (COR), and Technical Assistant (TA).

This document clarifies the roles and responsibilities of government personnel who will interact with the contractor. Key points for bidders include:

• Procuring Contract Office (PCO): Handles pre-award duties (solicitation, negotiation, award), pre-award questions, Freedom of Information inquiries, contract term changes, and post-award conferences.
• Contracting Officer's Representative (COR): Serves as the primary technical interface, monitors contractor performance, reviews invoices, and is responsible for technical aspects of contract administration. Crucially, the COR cannot modify contract terms; only the PCO or CAO can issue contractual changes.
• Technical Assistant (TA): Provides routine administrative and monitoring support to the COR but cannot provide technical direction or clarifications.

Understanding these roles helps bidders know who to contact for different types of issues and clarifies the limits of authority for government representatives.

Form / Attachment / Pricing Sheet

This document is a "Contractor Discrepancy Report" form. It is used to formally document and track discrepancies identified within a contract or task order. The form facilitates communication between the government (COR - Contracting Officer's Representative) and the contractor regarding issues, their causes, and corrective actions.

• Contract Information: Fields for Contract Number and Task Order Number.
• Parties Involved: Sections for "TO:" (Contractor's name and address) and "FROM:" (Facility Name and address, including COR).
• Discrepancy Details: A section to describe the discrepancy and include any relevant references.
• Signatures and Dates: Spaces for the COR's signature, the contractor's representative's signature, and the Contracting Officer's signature, along with corresponding dates.
• Contractor Response: A section for the contractor to detail the cause of the discrepancy and the corrective action taken.
• Government Comment: A space for the government to provide comments on the contractor's response.

While this is a form for reporting discrepancies, its presence as an attachment suggests that bidders may need to understand the process for reporting and resolving issues under the contract. If this form is to be used by the awarded contractor, it outlines the expected communication and documentation procedures for addressing problems that may arise during contract performance.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act. It lists the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in the specified geographic area (Florida Counties of Escambia and Santa Rosa).

• Occupational Listings: Provides a comprehensive list of job titles and corresponding minimum hourly wage rates.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare rates (both standard and EO 13706 specific), Vacation, and Holidays.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing a Minimum Wage for Federal Contractors), outlining their applicability and requirements.
• Conformance Process: Explains the procedure for requesting authorization of additional classifications and wage rates if an occupation is not listed.

This document is critical for bidders as it establishes the minimum labor costs that must be factored into proposals for service contracts in the specified area. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. Failure to adhere to these wage determinations can lead to contract violations.

Other / Unclassified

This document is a Small Business Coordination Record detailing a recommendation for other than full and open competition for a sole-source follow-on contract. The contract is for cable plant maintenance services with BellSouth Telecommunications (AT&T).

This record indicates that market research was conducted, and no other vendors were found capable of performing the required services. Consequently, the government intends to solicit and award a Firm-Fixed Price contract as a sole source to BellSouth Telecommunications, LLC. Bidders should note that this procurement is not open to general competition due to the identified lack of alternative capable sources. The period of performance is from FY26 to FY31.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial items, issued as a Request for Quote (RFQ). It seeks responses from qualified sources capable of providing required services to the Naval Supply Systems Command (NAVSUP) Fleet Logistics Center (FLC) Norfolk. The North American Industrial Classification System (NAICS) code for this procurement is 517111, with a small business size standard of 1500. The government intends to award a Firm, Fixed Price contract.

This solicitation incorporates provisions and clauses effective through FAC 2024-05 and DFARS Change 05/30/2024. Specific requirements are detailed in the attached Performance Work Statement (Attachment I).

• Contract type: Firm, Fixed Price.

• Period of Performance: Not explicitly stated, but implied to be for services.

• Estimated Value: Not stated.

• Questions Deadline: June 24, 2026, by 1500 Eastern Time. Questions should be submitted via email to Sarah Walsh (sarah.e.walsh25.civ@us.navy.mil) and Christopher Whiteside (christopher.d.whiteside2.civ@us.navy.mil).

• Quotation Submission Deadline: Thursday, June 25, 2026, by 3:00 PM Eastern Time.

• Submission Method: Email responses to Sarah Walsh and Christopher Whiteside.

• Evaluation: All responsible sources may submit a quotation. The Contracting Officer reserves the right to conduct verbal or written discussions. Submission of a quotation implies self-certification of not being suspended or debarred.

• NAICS Code: 517111

• Small Business Size Standard: 1500

• Prospective awardees must be registered in the System for Award Management (SAM) database prior to award.

• The following attachments are provided:

  • Attachment I - Performance Work Statement
  • Attachment II - Wage determination
  • Attachment III - Contract Discrepancy Report
  • Attachment IV - Contract Action Plan
  • Attachment V - COR appointment of duties
  • Attachment VI - Availability of funds
  • Attachment VII - Instruction to Offerors
  • Attachment VIII - Justification and Approval

• Oral communications are not acceptable in response to this notice.

Justification and Approval (J&A)

This document justifies the use of other than full and open competition for a contract to provide maintenance support, including adds, moves, and changes, and repairs for telecommunications voice and data circuits beyond established demarcation sites at Naval Air Station (NAS) Pensacola Complex, Corry Station, and Saufley Field. The procurement is for BellSouth AT&T Inc.

• Maintenance support (adds, moves, and changes) and repairs for AT&T telecommunications cabling infrastructure.

• Services cover voice and data circuits beyond established demarcation sites.

• Contract scope includes resolving troubles and providing repairs and maintenance services.

• Period of Performance: Base year (6 months) with four (4) option years, plus up to an additional 6 months under FAR 52.217-8.

  • Base Period: 25 September 2026 – 24 April 2027
  • Option Year 1: 25 April 2027 – 24 April 2028
  • Option Year 2: 25 April 2028 – 24 April 2029
  • Option Year 3: 25 April 2029 – 24 April 2030
  • Option Year 4: 25 April 2030 – 24 April 2031
  • FAR 52.217-8 Option: 25 April 2031 – 24 October 2031

• Funding: FY26 appropriations for the base contract; subsequent fiscal year appropriations for options.

• This is a sole source action, not a solicitation for proposals.

• Market research was conducted, including a Sources Sought notice posted on SAM.gov on March 18, 2026, with responses due March 25, 2026.

• Four vendors responded, but none were determined to possess the technical capability to perform the required tasks due to AT&T's exclusive ownership and control over the physical plant and infrastructure.

• Not applicable as this is a sole source justification.

• The existing system is described as a non-standard, legacy system. AT&T is identified as the sole-source provider with proprietary knowledge and capability.

• The current contract (N0018923P0346) with AT&T expires September 24, 2026.

• The statutory authority cited for other than full and open competition is 41 USC 1901, simplified procedures for Acquisition of Commercial Products and Commercial Services, as implemented by FAR 12.102.

• The Contracting Officer has determined the anticipated cost to be fair and reasonable.

• No plans to compete future contracts at this time, but future competition will be assessed if potential sources emerge.

Solicitation / RFP / RFQ

This document is an addendum to FAR 52.212-1, providing specific instructions and requirements for submitting quotes in response to a solicitation. It details quote content, pricing, and subcontracting plan requirements.

• Quote Content: Must include vendor name, address, Cage Code, UEI, TIN, Point of Contact, and quote validity of 120 days.

• Price Quote: Must include completed solicitation documents, all elements of price, and supplemental information supporting the quoted price (e.g., burdened labor rates, estimated level of effort). Pricing information must be in the Price Quote section only.

• SCLS Compliance: Quoters must acknowledge and confirm compliance with Service Contract Labor Standards (SCLS) regulations, including escalation of labor rates and direct labor rates.

• Representations & Certifications: Quoters must complete FAR 52.212-3 Alternate I and other specified FAR/DFARS provisions if not completed in SAM.

• Small Business Subcontracting Plan: Other-than-small businesses must submit a Subcontracting Plan in accordance with FAR 19.704. The plan should include goals for various small business categories. The government will consider prior achievement and proposed values/percentages.

• The government intends to award a Firm Fixed Price (FFP) contract.

• Award will be made on a sole source basis.

• Price will be evaluated for fairness and reasonableness using price analysis procedures of FAR 12.203.

• Options (FAR 52.217-8 and 52.217-9) will be evaluated by adding their price to the basic requirement's total price.

• Quotes must be submitted via email to Sarah Walsh and Chris Whiteside by the solicitation due date.

• Submissions must be in Microsoft Office Word, Excel, or Adobe file format.

• Page limitations apply, with specific exclusions for cover sheets, lists, etc.

• The Contracting Officer will review the apparently successful Offeror's Small Business Subcontracting Plan and negotiate an acceptable plan prior to award.

• The solicitation aims for prime contractors to subcontract with small businesses to the maximum extent practicable.

• Other-than-small businesses must submit a Small Business Subcontracting Plan.

• The Small Business Subcontracting Plan is not page-limited but must be strictly limited to participation information and completed solicitation documents.

• A written notice of award or acceptance of an offer will result in a binding contract.