Malmstrom AFB Laundry Services

Solicitation / RFP / RFQ

This solicitation (FA462626Q0019) is for "2026 Base Laundry" services at Malmstrom AFB, MT. The contractor shall provide laundry, dry-cleaning, and rental services for multiple locations in accordance with federal, state, and local regulations, and commercial standards as detailed in the Performance Work Statement (PWS).

The solicitation includes a detailed list of supplies/services, which are primarily laundry and dry-cleaning items. Examples include:

• Fire CFD Series (uniform tops and bottoms)

• First Shirts

• Dormitory items (sheets, pillowcases, blankets, bedspreads)

• Linen Exchange items (aprons, chef hats, hot oven pads)

• Honor Guard items (overcoats, service coats, skirts, pants, gloves, bed spreads)

• Missile Field items (flyer bags, blankets, mattress pads, pillowcases, bedspreads)

• Readiness items (coveralls, cold weather pants/parkas, gloves, parkas, jackets, liners, coats, sleeping bags)

• Repairables (emblems, zippers, buttons, blanket/bedspread repair)

• Medical items (coats, scrub tops/pants, isolation gowns)

• Other items such as towels, dish rags, table cloths, chapel robes/stoles.

• The contract is a "Requirements Contract" as per FAR 52.216-21.

• The period of performance is from August 1, 2026, to July 31, 2031.

• The estimated value for the entire contract period is not explicitly stated, but individual line items have estimated quantities.

• Minimum order amount: $2,500.00

• Maximum order amount: $1,000,000.00

• Contract Order Minimum/Maximum Contract Value: Minimum $2,500.00, Maximum $200,000.00

• Cancellation Ceiling: $2,500.00, with a date of 31 July 2031.

• Offer Due Date: June 23, 2026, at 02:00 PM local time.

• Quotes must conform to the Performance Work Statement (PWS) and complete the Pricing Worksheet (Attachment 2) and Past Performance Worksheet (Attachment 3).

• Offers will be evaluated based on Completeness, Price, and Past Performance.

• Award will be made to the offeror with the lowest price and an integrated overall performance rating of Exceptional, Very Good, Satisfactory, or Neutral.

• Questions are due by June 16, 2026, at 2:00 PM MST.

• This acquisition is set aside 100% for Small Business.

• NAICS Code: 812320 (Drycleaning and Laundry Services)

• Size Standard: $8,000,000.00

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-5 by reference.

• Payment will be made via Wide Area WorkFlow (WAWF).

• Offerors must be registered in the System for Award Management (SAM).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing comprehensive laundry, dry-cleaning, and rental services for Malmstrom Air Force Base (AFB), MT.

• The contractor shall provide laundry, dry-cleaning, and rental services for multiple locations on Malmstrom AFB.

• Services include pick-up, delivery, and cleaning, performed at the contractor's facility.

• The contractor must comply with all federal, state, and local regulations, and commercial standards.

• Performance will be evaluated based on feedback and metrics outlined in the Service Delivery Summary (SDS).

• Key performance objectives include timely pickup and delivery, correct quantities, proper cleaning and finishing, equitable adjustment for lost/damaged items, and proper packaging.

• Surveillance methods include random sampling, periodic surveillance, and customer complaints.

• Services are to be performed at the contractor's facility, with pick-up and delivery to specified locations on Malmstrom AFB.

• Pick-up and delivery schedules are detailed in Appendix B.

• Items picked up will be returned within 3 workdays.

• Contractor personnel management: A designated manager and alternate are required, available within specified timeframes for issue resolution. Personnel must be able to read, write, and speak English.

• Contractor employees are prohibited from possessing weapons and using alcohol or illegal drugs on duty. The government reserves the right to remove personnel.

• Dress and appearance: Contractor personnel must be neat, clean, and easily identifiable.

• Ordering: Task Orders (TOs) will be issued for services.

• Requirements are subject to fluctuation.

• Holidays observed by the government will affect pickup and delivery schedules.

• Base access requires a Contractor Entry Authorization List (CEAL).

• Motor vehicle operation on base requires a valid commercial driver's license and adherence to traffic laws.

• Contingency Plan: A written plan is required to ensure service continuity.

• Safety: Contractor must comply with safety regulations and report mishaps.

• Anti-Terrorism (AT) Awareness Training may be required.

• Invoices and payments are processed through specific systems based on funding type.

• Environmental Management: Use of environmentally preferable products and services is required.

• Products and Materials: Cleaning products must meet Green Seal standards, and bio-based products should be used as specified.

• Contractor Manpower Reporting: All labor hours must be reported via the eCMRA system.

• Specific requirements for laundry/dry-cleaning include sanitary conditions, clean delivery vehicles, proper packaging, handling of contaminated laundry, and hazardous considerations.

• Rental services include floor mats, coveralls, and chemical-resistant shirts/pants for automotive mechanics.

Form / Attachment / Pricing Sheet

This memorandum outlines the Department of the Air Force's policy and procedures for "Installation Perimeter Access Control" for contractors. It details the criteria and process for vetting individuals seeking access to the base.

• Vetting Authority: The Air Force reserves the right to vet all contractors seeking access to any AF base.
• Contractor Entry Authorization List (CEAL): A CEAL is still required.
• Denial of Access: The installation Commander can deny access and credentials based on identity vetting that indicates a threat to good order, discipline, and morale. Specific grounds for denial include, but are not limited to:
  • Suspected terrorist ties.
  • Inability to verify identity.
  • Submission of fraudulent information.
  • Attempting unauthorized access to sensitive information.
  • Unlawful or inappropriate use of access credentials.
  • Criminal or dishonest history posing an unacceptable risk.
  • Being barred from federal facilities.
  • Being wanted by law enforcement.
  • Recent incarceration (within 10 years).
  • Convictions for espionage, sabotage, treason, terrorism, or murder.
  • Appearance on federal/state "watch lists" or "hit lists".
  • Conviction for firearm/explosive violations (within 10 years).
  • Conviction for sexual assault, armed robbery, rape, child molestation, child pornography, trafficking, or drug distribution.
  • Illegal drug use without evidence of rehabilitation.
  • Statutory or regulatory bars to federal employment.
  • Engaging in activities to overthrow the U.S. Federal Government.
• Additional Denial Categories: Individuals with outstanding warrants, sex offenders, violent offenders, those on probation, or in pre-release programs will also be denied access to Malmstrom AFB.

Contractors and their personnel must be aware of these stringent access control policies and the criteria for potential denial of base access. This information is critical for planning personnel requirements and ensuring that all individuals requiring base access meet the specified vetting standards.

Forms / Attachments / Pricing Sheets

This document outlines the standard Nonappropriated Fund (NAF) clauses that will be incorporated into contracts. It defines key terms, legal status, and procedures for claims, protests, and appeals. It also details various contractual obligations and rights for both the Nonappropriated Fund Instrumentality (NAFI) and the Contractor.

• Definitions: Clarifies terms such as Contract, Contracting Officer, Contractor, NAFI, etc.
• Legal Status: Establishes the NAFI as an instrumentality of the U.S. Government, not funded by appropriated funds.
• Claims, Protests & Appeals: Outlines procedures for dispute resolution, noting this contract is not subject to the Contract Disputes Act of 1978 unless issued by an Appropriated Fund buying office. It details claim certification requirements for amounts over $100,000 and appeal processes.
• Representations: States the written contract is the entire agreement and prohibits unauthorized representations.
• Advertisements: Restricts contractor advertising regarding U.S. Government endorsement.
• Examination of Records: Grants the Contracting Officer the right to audit contractor records.
• Hold and Save Harmless: Contractor indemnifies the NAFI against certain claims.
• Insurance: Requires contractors to maintain specified insurance coverage.
• Procurement Integrity: Certifications regarding employment discussions, gratuities, and proprietary information.
• Assignment of Claims: Prohibits assignment without prior written consent.
• Termination Clauses: Covers termination for convenience, cancellation by mutual agreement, and termination for cause, including contractor responsibilities and excusable causes for default.
• Changes: Outlines the process for contract modifications by the Contracting Officer.
• Social Responsibility and Labor Standards: Includes clauses on Combating Trafficking in Persons (CTIP), labor laws (child labor, working hours, compensation, safety, discipline, freedom of association, discrimination), U.S. Labor Statutes, and prohibition on illicit substances.
• Inspection and Acceptance: Details inspection and acceptance procedures at destination.
• Commercial Terms and Conditions: States commercial terms are not inherently enforceable and updates require bilateral agreement.
• Taxes: Addresses tax inclusions and adjustments.
• Invoices: Specifies requirements for proper invoices and payment terms.
• Law Governing Contracts: Federal laws of the U.S. and specific DoD instructions apply.
• Sustainability: Encourages environmentally sustainable "Green Initiatives."
• Proof of Shipment: Requirements for payment upon proof of shipment for overseas deliveries.
• Variation in Quantity & Partial Deliveries: Requires authorization for quantity variations and partial deliveries.
• Payments: Addresses partial payments and late payment penalties.
• Discounts for Prompt Payment: States discounts will not be considered in offer evaluation but will be taken if offered.
• Notification of Debarment/Suspension Status: Requires contractor notification of debarment status.
• Non Waiver of Defaults: NAFI's right to enforce terms is not waived by failure to enforce previously.
• Travel Clause: Outlines contractor travel arrangements and reimbursement procedures.
• Increasing Minimum Wage & Paid Sick Leave: Incorporates Executive Orders related to minimum wage and paid sick leave for federal contractors.
• Prohibition on Certain Telecommunications Equipment/Services: Addresses restrictions under Section 889 of the NDAA.
• Certification Regarding Child Labor: Requires certification regarding the use of forced or indentured child labor.
• Prohibition on PFOS/PFOA: Prohibits procurement of certain items containing these substances.
• List of Clauses Incorporated by Reference: Lists numerous other NAF clauses incorporated by reference.

This document is critical for understanding the legal and contractual framework governing any potential award. Bidders must review these clauses to understand their rights, responsibilities, compliance obligations (including labor, ethics, and technology restrictions), dispute resolution processes, and termination conditions. Failure to comply with these standard clauses can lead to contract default or other penalties.

Form / Attachment / Pricing Sheet

This document is a Past Performance Worksheet, provided as Attachment 3. It is designed for offerors to provide detailed information about their past performance on previous contracts. This worksheet is intended to assist the government in evaluating the offeror's ability to successfully perform the work required by the solicitation.

The worksheet is divided into three sections:

• Section A: Offeror's Reference Information: Requires the offeror's name, point of contact, telephone number, and email address.
• Section B: Contract Information: Requires details about a specific past contract, including contract number, contract name, period of performance, point of contact, telephone number, and email address.
• Section C: Description of Services: Requires a description of the services performed under the past contract, the total contract amount, the number of Full-Time Equivalents (FTEs), and the overall performance rating.

Bidders must complete this worksheet accurately and thoroughly to provide the government with the necessary information for past performance evaluation. The details provided in this worksheet will be crucial in demonstrating the offeror's experience and successful track record on similar projects.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act. It lists the minimum wage and fringe benefit rates required for various occupations performing services on federal contracts within a specific geographic area (Montana Counties of Cascade, State of Montana).

• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupational codes, and their minimum hourly wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare rates (e.g., $5.55 per hour or $222.00 per week) and notes on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage).
• Footnotes: Includes specific notes for certain occupations, such as computer employees (exemption criteria) and air traffic controllers/weather observers (night pay & Sunday pay, hazardous pay differentials).
• Conformance Process: Outlines the procedure for establishing wage rates for occupations not listed in the determination.

This wage determination is crucial for bidders to accurately calculate labor costs for their proposals. It ensures that all service contract employees are paid at least the minimum wage and receive the specified fringe benefits, directly impacting the overall cost of performing the contract. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.