Marienville Ranger District Janitorial Services

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide janitorial services at the Marienville Ranger District Office/Warehouse.

• Services to be performed at the Marienville Ranger District Office/Warehouse located on Route 66, two miles north of Marienville, PA.

• The office/warehouse space totals approximately 12,500 square feet.

• Contractor shall provide all transportation, labor, supervision, equipment, and supplies, unless provided by the Government.

• Base period: July 1, 2026 through June 30, 2027.

• Includes subsequent option years (if exercised).

• Vacuuming carpeted areas, break rooms, entrances, stairs, and warehouse office space.

• Dusting file cabinets, windowsills, partitions, counters, tables, and office machine stands.

• Emptying and cleaning all waste and recycling receptacles.

• Cleaning restrooms (sinks, faucets, urinals, toilets, floors, mirrors, drinking fountains).

• Refilling paper towel and toilet paper dispensers.

• Cleaning interior and exterior glass on the front entrance.

• Cleaning wooden floors in the reception area.

• Wet mopping vinyl floor in warehouse office space.

• Cleaning beneath mats at entrances and vacuuming entrance rugs.

• Dusting cold air returns and wall heaters.

• Washing restroom partitions and utility room sinks.

• Cleaning elevator walls.

• Sweeping cobwebs from porches and entrances.

• Cleaning stairwell walls and handrails.

• Wet mopping breakroom floors, stairways, and landings.

• Cleaning front lobby interpretive panels and wood trim.

• Performed in conjunction with first weekly services each month.

• Washing restroom partitions.

• Scouring sinks in utility room(s).

• Cleaning elevator walls.

• Performed during the first two weeks of May and September.

• Washing interior and exterior windows.

• Vacuuming between and screens of windows.

• Shampooing all carpets.

• Washing walls (including restroom tile walls).

• Cleaning ceiling vents.

• Cleaning bottoms of chairs.

• Wet wiping ceiling light fixtures.

• Cleaning and waxing floors in break rooms, warehouse office space, and tiled portions of entrances/stair landings.

• Performance requirement standards are detailed in a Performance Requirements Summary Table (attached).

• Services are generally of a nature where nonconforming or incomplete performance may result in a deduction from the contract price.

• Key fobs for access.

• Toilet paper, paper towels, and plastic garbage bags.

• Contractor must notify COR in writing monthly for supply replenishment, requiring two weeks' advance notice.

• Contractor responsible for safeguarding Government property.

• Doors to remain locked while Contractor is performing work.

• Use of Government key fobs limited to contract performance; lost fobs must be reported immediately.

• Employees entering outside normal business hours require fingerprinting and background checks (HSPD-12 & OMB-05-24).

• Employees must wear badges or monogrammed uniforms for identification.

• Employees prohibited from opening desk drawers, cabinets, locked storage, or using Government equipment.

• Contractor or supervisor must be available at all times during work.

• Immediate written notification required for personnel changes.

• Only authorized personnel allowed in the building and surrounding areas.

• Children and pets are not allowed.

• Government equipment (radios, typewriters, computers, etc.) shall not be used.

• Contractor responsible for PIV for building and gate access; PIV shall not be duplicated.

• Contractor responsible for opening approved vehicle gates and ensuring they are closed and locked.

• Combustible materials shall not be stored in the building.

• Compliance with all Federal, State, and Local safety regulations.

• All extension cords must be 3-pronged (grounded).

• Contractor must institute a complete Quality Control Program (QCP).

• A written QCP must be submitted to the Government prior to work commencement.

• Government surveillance may include inspections and customer complaints.

• Government reserves the right to approve or disapprove subcontractors.

• Written requests for approval must include specific work to be accomplished by the subcontractor.

• Contractor paid at rates shown on the Schedule of Items.

• Monthly payment made in accordance with Prompt Payment Act upon submission of janitorial services checklist, proper invoice, and acceptance of work.

• Successful contractor required to use Electronic Funds Transfer (direct deposit).

• A janitorial services checklist (Exhibit "A") must be maintained by the Contractor or designated representative and the Government representative for each service performed.

Solicitation / RFP / RFQ

This solicitation is for Janitorial Services at the Marienville Ranger District Office / Warehouse of the Allegheny National Forest. The contractor will be responsible for providing all transportation, labor, supervision, equipment, and supplies necessary to perform these services.

• Weekly Cleaning Services

• Monthly Cleaning Services

• Semi-Annual Cleaning Services

• This is anticipated to be a Firm Fixed Price Purchase Order.

• The contract will consist of one (1) one-year base period and four (4) one-year option periods, for a total potential duration of five (5) years.

• Period of Performance:

  • Base Year: July 1, 2026 – June 30, 2027
  • Option Year 1: July 1, 2027 – June 30, 2028
  • Option Year 2: July 1, 2028 – June 30, 2029
  • Option Year 3: July 1, 2029 – June 30, 2030
  • Option Year 4: July 1, 2030 – June 30, 2031

• Offerors must submit pricing for all items to be considered responsive.

• Award will be made to the offeror with the highest technically rated quotation with fair and reasonable pricing and acceptable or neutral past performance.

• Technical Approach evaluation will assess the offeror's ability to provide a sound and compliant approach.

• Price will be evaluated for fairness and reasonableness.

• Past performance will be assessed as acceptable or neutral.

• Offerors must submit completed Government Provided Technical Evaluation Forms (Attachment #8) or similar information, demonstrate ability to meet schedule requirements in the SOW, explain any unmet requirements, and provide any other relevant information.

• Questions are due by May 22, 2026, at 1:00 PM Eastern Time and should be emailed to carrie.edwards@usda.gov.

• Offers must be held firm for 90 calendar days from the offer due date.

• Offer Due Date: May 29, 2026, 1300 ET.

• NAICS Code: 561720 (Cleaning Services)

• Size Standard: $22 Million

• The solicitation does not specify a set-aside.

• Various FAR and AGAR clauses are incorporated by reference and are applicable.

• Attachment 1 contains the Description/Specifications/Statement of Work.

• Attachment 7 is the SCA Wage Determination.

Form / Attachment / Pricing Sheet

This document lists sustainable products identified for the solicitation. It is intended to inform bidders about products that may be used in the performance of the contract. The list is not exhaustive, and contractors are expected to research available products.

• Biobased Products: A list of specific cleaning and maintenance products that meet biobased criteria.
• URL: http://www.biopreferred.gov is provided as a resource for biobased products.
• Product Categories: Includes a wide range of items such as all-purpose cleaners, degreasers, disinfectants, floor care products, glass cleaners, and laundry detergents.

Bidders should review this list to understand the government's preference for sustainable and biobased products. This information may be relevant when developing product sourcing strategies or when preparing proposals that require specific product compliance or sustainability considerations.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the performance requirements for janitorial services at Marienville.

The scope of work is divided into weekly, monthly, and semi-annual tasks:

Weekly Tasks:

• Vacuuming in accordance with specifications
• Dusting
• Emptying and cleaning waste receptacles
• Cleaning restrooms
• Refilling paper towel and toilet paper holders
• Cleaning glass on the front entrance
• Cleaning wooden floor/tile
• Wet mopping floors in the warehouse
• Lifting mats and cleaning floors
• Dusting cold air returns

Monthly Tasks:

• Washing partitions
• Cleaning elevator walls
• Sweeping cobwebs from porches and entrances
• Cleaning stairwell walls and rails
• Wet mopping breakroom and stairwell
• Cleaning interpretive panels

Semi-Annual Tasks:

• Cleaning windows and screens

• Shampooing carpet

• Washing walls

• Cleaning ceiling vents

• Cleaning bottoms of chairs

• Wiping ceiling light fixtures

• Waxing floors

• All services are subject to visual checks by the COR (Contracting Officer's Representative).

• Random sampling of check lists turned in will be conducted.

• Customer complaints will be considered.

• The acceptable equality level for all tasks is 100%.

• Not explicitly stated in this document, but implied to be at the Marienville location.

• Full payment will be approved for acceptable work.

• Rework of unacceptable work will be permitted if the schedule allows.

• If unacceptable work is not reworked or reworked to acceptable standards, a reduction of 5% of the invoice for the month the unacceptable work occurred will be made.

Form / Attachment / Pricing Sheet

This document provides exterior views of the J4 Building, serving as an attachment to the opportunity record. It is intended to visually inform potential bidders about the physical characteristics of the building relevant to the opportunity.

• Two photographs showing different exterior perspectives of the J4 Building.
• The first image displays a multi-story building with a stone and wood facade, a paved parking lot, and landscaping.
• The second image shows a single-story, industrial-style building with a large garage door and windows.

These images are provided to give bidders a visual understanding of the facility associated with the opportunity. This may be relevant for site visits, understanding the scope of work, or assessing logistical requirements.

Form / Attachment / Pricing Sheet

This document provides floor plans for the J5 Building, specifically detailing the Marienville Ranger Station on the 1st and 2nd floors, and a warehouse area. It includes a symbol legend to interpret various building features and safety equipment.

• 1st Floor Plan: Depicts offices, conference rooms, restrooms, a kitchen, storage areas, a stairway, and an elevator. Includes a symbol legend for fire alarm components, detectors, pull stations, fire extinguishers, AEDs, first aid kits, and radios.
• 2nd Floor Plan: Shows offices, conference rooms, restrooms, staff areas, a file room, and a stairway. Uses the same symbol legend as the 1st floor.
• Warehouse Area: Outlines a warehouse space with an office and restrooms. Includes a separate, but similar, symbol legend.

These floor plans are crucial for bidders to understand the physical layout of the facility where services may be performed or where the opportunity is located. They provide context for potential site visits, logistical planning, and understanding the spatial requirements related to the opportunity. The symbol legend helps in identifying the location and type of safety and operational equipment within the building.

Form / Attachment / Pricing Sheet

This document is a Janitorial Services Checklist, serving as an attachment to a larger solicitation or contract. It outlines the specific tasks and frequency required for janitorial services.

• Weekly Services: Includes tasks such as vacuuming, dusting, waste removal, restroom cleaning, glass cleaning, and floor mopping.
• Monthly Services: Encompasses washing restroom partitions, cleaning elevator walls, sweeping cobwebs, cleaning stairwells, and cleaning interpretive panels.
• Semi-Annual Services (May and September): Details tasks like washing windows, shampooing carpets, washing walls, cleaning vents and fixtures, and cleaning chair bottoms.
• Floor Care: Specific instructions for cleaning and waxing floors in various areas are included.
• Clause References: Each task is associated with a specific clause number, indicating its origin within a contract or SOW.
• Completion Tracking: The checklist includes columns for the month and specific dates services were completed, along with fields for the service provider and noted deficiencies.

This checklist is crucial for bidders to understand the detailed scope of work and performance expectations for janitorial services. It helps in accurately estimating costs, developing service plans, and ensuring compliance with contract requirements. Bidders should review each item to confirm their capability to meet these specific janitorial standards.

Form / Attachment / Pricing Sheet

This document is a U.S. Department of Labor, Wage and Hour Division, Wage Determination No. 2015-4247, Revision No. 31, dated 5/30/2026. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for work performed in Clarion, Crawford, Forest, Venango, and Warren counties in Pennsylvania.

• Lists numerous occupational codes and titles (e.g., Accounting Clerk, Automotive Worker, Cleaner, Nurse, Computer Programmer, Electrician, etc.).
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing." Specific fringe benefit details are not listed in this excerpt but are implied to be tied to the occupational listings.
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage), and details on Health & Welfare benefits, Vacation, and Holidays.
• Provides information on the process for requesting additional classifications and wage rates (conformance process).

This document is crucial for any bidder intending to provide services covered by the Service Contract Act in the specified Pennsylvania counties. It directly impacts labor cost calculations for proposals, ensuring compliance with federal wage and benefit requirements. Bidders must identify the occupations their employees will perform and ensure their proposed wages meet or exceed the rates listed in this determination.

Form / Attachment / Pricing Sheet

This document contains several forms intended for bidders to provide information related to their past performance, personnel, and equipment. These forms are likely required as part of a proposal submission for a government contract opportunity.

• Past Performance & Experience Form: Requires bidders to list projects completed in the last 3 years that are similar to the solicited requirements. It asks for project title/location, year completed, project owner, owner's point of contact, and a description of the project's relevance, scope, size, cost, and the bidder's role (prime or sub).
• Personnel Form: Requires bidders to list personnel assigned to the project, including their name, position, years of experience, and relevant background/experience/skills.
• Equipment Form: Requires bidders to list equipment that will be used to complete the project, including make, model, year, and a description/specifications.

Each form includes fields for the Offeror's Name and Date.

These forms are critical for bidders to complete accurately and thoroughly. They provide the government with essential information to evaluate a bidder's capability, experience, and resources to successfully perform the contract requirements. Failure to complete these forms correctly or provide relevant information may negatively impact a proposal's evaluation.