MC-CBRN Medical Emergency Manager

Amendment / Modification

This amendment (0001) to the referenced RFQ makes the following changes:

• All changes are indicated in red letters within the solicitation.

• Attachment 3 (Applicable Clauses and Provisions) has been revised to incorporate clause RFO 52.232-20 Limitation of Cost (Deviation 2026-00038).

• Attachment 6 (Questions and Answers) has been added to provide the government's responses to submitted questions.

• The RFQ closing date has been extended.

• Attachment 3: Revised

• Attachment 6: Added

• The RFQ closing date is extended to Thursday, April 30, 2026, at 7:00 a.m. CST.

• Offerors must complete sections 8, 15A, 15B, and 15C of the Standard Form 30 (Amendment 0001) and submit it with their response by the new closing date.

Questions & Answers / Clarifications

This document provides responses to vendor questions and clarifications regarding the MC-CBRN Medical Emergency Manager opportunity.

• Contract Type: The requirement is for a new contract, not a recompete. (Questions 1, 2, 5, 6, 7)
• Period of Performance: The solicitation indicates a 12-month period of performance, and the government intends to execute only for one year, with no options. (Question 9, 4)
• Travel Funding: CLIN0002 is a Cost-Reimbursable Not-To-Exceed (NTE) amount for approved TDY travel. The government will evaluate increasing the travel funding if 75% of the allocated funds are expended. (Question 10, 21)
• Resumes: Resumes for the proposed Medical Emergency Manager are mandatory and will be included in the technical volume. They will be evaluated under the 'Recruit, Hire and Retain Qualified Personnel' subfactor. (Questions 8, 11, 16, 20, 23)
• Past Performance: The past performance of key personnel will not be considered relevant. Offerors should focus on performance on contracts similar in scope and complexity. (Question 12)
• Attachment 3: A completed copy of Attachment 3 is not required if the fill-in sections have already been answered in SAM.gov. (Question 13)
• Formatting: Margin and font size limitations apply to Part I (Price) and Part III (Past Performance). Cover pages, tables of contents, and glossary/acronym lists may be included but count towards the technical volume page limit. (Questions 14, 15)

These clarifications address key aspects of the solicitation, including contract structure, evaluation criteria, and submission requirements, providing vendors with necessary details to prepare their proposals.

Forms / Attachments / Pricing Sheets

This document lists clauses and provisions that are incorporated by reference into a solicitation or contract. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to the contract.

• A comprehensive list of FAR (Federal Acquisition Regulation) and DFARS (Defense Federal Acquisition Regulation Supplement) clauses and provisions.
• Each entry includes the clause number, alternate/deviation number (if applicable), year, clause title, and the section of the FAR/DFARS it belongs to.
• Some entries include specific deviations or revisions, indicating modifications to standard clauses.
• For certain clauses, the full text is provided, along with specific representations or certifications required from the offeror.

Bidders must review this document to understand all applicable contractual terms, conditions, and requirements. This includes understanding:

• Specific prohibitions (e.g., on certain telecommunications equipment, foreign entities).
• Representation and certification requirements (e.g., regarding foreign ownership, conflicts of interest, small business status).
• Payment and invoicing procedures (e.g., WAWF system usage).
• Evaluation factors and submission requirements.
• Compliance obligations related to security, labor, and other areas.

Failure to understand and comply with these incorporated clauses can impact proposal evaluation and contract performance.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for a Medical Counter – Chemical, Biological, Radiological and Nuclear (MC-CBRN) Emergency Medical Manager. The solicitation is set-aside for small business concerns.

• The core requirement is to provide an MC-CBRN Emergency Medical Manager.

• Offerors must propose on all line items in Attachment 2 – Schedule of Services to be considered eligible.

• Key technical subfactors for evaluation include: Recruit, Hire and Retain Qualified Personnel, and Management & Communication Plan.

• Contract Type: Firm Fixed-Price (FFP)

• Period of Performance: One Year (May 18, 2026 to May 17, 2027)

• An Option to Extend Services clause (RFO 52.217-8) is included.

• Quotes are due by 7:00 am CST on April 30, 2026.

• Submission is electronic via email to Ying Yang (ying.yang@us.af.mil) and Michael Simington (michael.simington@us.af.mil).

• Quotes must be submitted in three parts: Part I - Price, Part II - Technical, and Part III - Past Performance.

• Evaluation will be based on Price, Technical, and Past Performance.

• Technical evaluation will consider Recruit, Hire and Retain Qualified Personnel, and Management & Communication Plan.

• Past Performance will be evaluated on a pass/fail basis.

• Award will be made to the responsible offeror whose quote conforms to the RFQ and is the best value to the Government.

• This acquisition is 100% Small Business Set-Aside.

• Offerors must be currently registered as a Small Business and in the System for Award Management (SAM).

• Amendment 0001 indicates changes are in red.

• Questions must be submitted by 1:00 pm CST on April 21, 2026.

• Offerors are advised to submit quotes in advance of the closing date.

• Attachments include: Performance Work Statement, Schedule of Services, Applicable Clauses and Provisions (Revision 01), Security Classification Specification, Past Performance List of References (PPLRs), and Questions and Answers.

Form / Attachment / Pricing Sheet

This document lists "Clauses Incorporated by Reference" and "Clauses in Full Text" that are relevant to the solicitation. It serves as a reference for bidders to understand the contractual terms and conditions that will apply to any resulting contract.

• Clauses Incorporated by Reference: A table listing numerous FAR and DFARS clauses, including their number, alternate/deviation number, title, year, and section. These clauses cover a wide range of topics such as:
  • Contracting Officer's Representative
  • Compensation of Former DoD Officials
  • Whistleblower Rights
  • Safeguarding Covered Defense Information
  • Prohibition on Acquisition of Covered Defense Telecommunications Equipment or Services
  • Supplier Performance Risk System
  • Preference for Certain Domestic Commodities
  • Business Operations with the Maduro Regime and Xinjiang Uyghur Autonomous Region
  • Electronic Submission of Payment Requests
  • Levies on Contract Payments
  • Prohibition on Interrogation of Detainees
  • Transportation of Supplies by Sea
  • Payments to Influence Certain Federal Transactions
  • Prohibition on Contracting with Entities Requiring Internal Confidentiality Agreements
  • System for Award Management (SAM) Maintenance and Registration
  • Prohibition on Contracting With Inverted Domestic Corporations
  • Protecting Government's Interest When Subcontracting with Debarred/Suspended Contractors
  • Instructions to Offerors-Commercial Products and Commercial Services
  • Terms and Conditions-Commercial Products and Commercial Services
  • Small Business Set-Aside
  • Convict Labor
  • Equal Opportunity for Veterans and Workers with Disabilities
  • Combating Trafficking in Persons
  • Employment Eligibility Verification
  • Sustainable Products
  • Privacy Training
  • Encouraging Contractor Policies to Ban Text Messaging While Driving
  • Payment by Electronic Funds Transfer
  • Accelerated Payments to Small Business Subcontractors
  • Protest after Award
  • Applicable Law for Breach of Contract Claim
  • Security Prohibitions and Exclusions
  • Subcontracts for Commercial Products and Commercial Services
  • Control of Government Personnel Work Product
  • Antiterrorism Awareness Training for Contractors
  • NIST SP 800-171 DoD Assessment Requirements
  • Supplies and Services Provided by Nontraditional Defense Contractors
  • Pricing of Contract Modifications
  • Safeguarding Covered Defense Information and Cyber Incident Reporting
• Clauses in Full Text: Provides the complete text for specific clauses, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation" and "Prohibition Relating to Conflicts of Interest in Consulting Services-Certification," along with related definitions and requirements.

Bidders must carefully review all listed clauses to understand their contractual obligations, potential restrictions, and compliance requirements. This document is critical for assessing the feasibility and cost of bidding on the opportunity, as many clauses impose specific duties, representations, or prohibitions that could impact performance and business operations. Pay close attention to clauses related to:

• Telecommunications Equipment: Restrictions on acquiring certain equipment or services.
• Conflicts of Interest: Requirements for consulting services.
• Payment Instructions: Procedures for Wide Area WorkFlow (WAWF).
• Evaluation Factors: How offers will be evaluated.
• Contractor Access: Requirements for accessing Air Force installations.
• Representations and Certifications: Annual requirements and SAM database usage.

Understanding and complying with these clauses is essential for preparing a compliant and competitive proposal.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Medical Counter – Chemical, Biological, Radiological, and Nuclear (MC-CBRN) Support services for HQ AETC/SGX. The objective is to provide non-personal advisory and assistance (A&AS) services to support the MC-CBRN program, focusing on medical emergency management.

• Provide oversight and compliance of policy, guidance, and technical support for the MC-CBRN program.

• Support day-to-day activities and serve as reach-back support to installation Medical Emergency Managers (MEMs).

• Review unit Medical Contingency Response Plans (MCRPs) for compliance and validate medical response capabilities.

• Collect and evaluate MC-CBRN guidance change requests.

• Maintain situational awareness of Federal Coordinating Center capabilities.

• Coordinate support for Federal Coordinating Center staff assistance visits and National Disaster Medical System (NDMS) bed availability reporting.

• Assist with the preparation and execution of the Home Station Medical Response (HSMR) annual budget.

• Act as a subject matter expert for MC-CBRN program matters.

• Provide home station medical response training support.

• Provide guidance on HSMR inventory.

• Monitor and assist with medical exercise development, execution, and improvement planning.

• Facilitate Public Health Emergency Management nominations.

• Performance objectives are summarized in a Service Summary, with performance thresholds indicating minimally acceptable levels of service.

• Performance will be monitored and documented monthly via a surveillance checklist and annually via CPARS.

• Key performance objectives include:

  • Reviewing and providing guidance on Medical Emergency Management Policy and Tactics, Techniques, and Procedures (90% monthly).
  • Monitoring FCC capabilities and coordinating support (90% bi-annually).
  • Assisting in preparation and execution of the MAJCOM Program Element Code (PEC) 28036F budget (performance rated on a scale from Excellent to Unsatisfactory based on timeliness, errors, and complaints).
  • Providing HSMR training support and oversight to installation MEMs (90% monthly).

• The primary place of performance is HQ Air Education and Training Command, JBSA- Randolph, Texas.

• Occasional travel may be required within the San Antonio area, AETC base locations, and HQ AFMEDCOM.

• Contractor personnel may be required to travel throughout the Continental United States (CONUS) for training, mission requirements, and meetings.

• Contractor Employees: Must meet minimum qualifications including at least 3 years of experience in emergency management medical field, DoD experience, functional knowledge of workflow analysis, multi-tasking ability, proficiency in Microsoft Office and internet search tools, and experience in medical CBRN response and NIMS. Must complete specific FEMA Independent Study courses within the past five years. Must possess English language proficiency.

• Training: Annual mandatory training includes HIPAA & Privacy Act, DoD Cyber Awareness Challenge, DoD Controlled Unclassified Information Training, and Derivative Classification. One-time training includes Environmental Management Systems, OPSEC Awareness, and various FEMA courses.

• Security: Contractor personnel require a Secret facility security clearance (Tier 3) prior to award and performance. They must obtain base identification and vehicle passes. Access to controlled/restricted areas requires a favorable suitability determination.

• HIPAA Business Associate Agreement (BAA): Required due to potential access to Protected Health Information (PHI).

• Hours of Operation: Monday-Friday, 0730-1630, excluding Federal holidays. Flextime or compressed work schedules may be used with COR approval. Telework is situational.

• Contractor Travel: Requires Government pre-approval via Travel Authorization Request (TAR) and Letter of Identification (LOI). Reimbursement is cost-reimbursable.

• Government Property/Services: Government will provide workspace, office furniture, computers, telephones, supplies, test data, and tools. Government facilities are provided "as-is".

• Organizational Conflict of Interest: Contractor must be cognizant of FAR 9.5 and avoid conflicts of interest.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 - Past Performance List of References," is a form required for bidders to provide details about their past performance. It is intended to help the government evaluate a bidder's capability and experience relevant to the MC-CBRN Medical Emergency Manager opportunity.

• Company Name: To be filled in by the bidder.
• CPARS Y/N: Indicates if the contract is recorded in the Contractor Performance Assessment Reporting System.
• Contract Number: Unique identifier for the contract.
• Description of Work Performed: Details of the services rendered, including the role (prime/subcontractor), FTEs, position type, and percentage of work performed.
• Contract Period of Performance (POP): The start and end dates of the contract.
• Contracting Agency POC/Customer Name, Phone # & Email: Contact information for the government point of contact.
• Contract Values: Total contract amount, annual amount, and POP for the annual amount.
• Performed as a Proposed Subcontractor, Affiliate, or Joint Venture: A checkbox to indicate if the past performance was in such a capacity, with further details required on page 2.
• Describe Function/Tasks/3rd Party Affect on Performance (Page 2): Detailed information required if the bidder is proposing to use subcontractors or if their past performance was as a subcontractor, affiliate, or joint venture.

Bidders must accurately complete this form to demonstrate their relevant past performance. Failure to provide complete and accurate information may negatively impact the evaluation of their proposal. The details provided will be crucial for the government's assessment of the bidder's ability to successfully perform the requirements of the MC-CBRN Medical Emergency Manager opportunity.

Form / Attachment / Pricing Sheet

This document, DD Form 254, Contract Security Classification Specification, outlines the security requirements for a contract. It specifies the facility and safeguarding clearance levels required, and details the types of classified information the contractor may access or generate.

• Clearance and Safeguarding: Specifies "SECRET" for both facility clearance and level of safeguarding.
• Contract Information: Includes fields for prime contract number, solicitation number, and whether it's a follow-on or final DD Form 254.
• Contractor and Subcontractor Details: Requires names, addresses, CAGE codes, and cognizant security offices.
• Access Requirements: Lists various types of information the contractor may require access to, including Communications Security (COMSEC) information, Restricted Data, Critical Nuclear Weapon Design Information, Intelligence Information (including SCI and Non-SCI), Special Access Information, NATO Information, Foreign Government Information, Limited Dissemination Information, and For Official Use Only Information. It also notes potential access to SIPRNET and NIPRNET.
• Performance Requirements: Indicates whether the contractor will receive and generate classified material, fabricate/modify/store classified hardware, or perform services only.
• Security Guidance: References specific regulations and manuals, including 32 CFR Part 117 (NISPOM), DoDI 5220.22, and related documents.
• Additional Security Requirements: Notes that additional requirements beyond ISM may be established, specifically mentioning OPSEC requirements.

This form is critical for bidders to understand the security posture and requirements of the contract. It directly impacts personnel security, facility requirements, and the handling of sensitive information. Bidders must ensure they can meet the "SECRET" clearance and safeguarding levels, and are prepared for the specific types of classified information and security protocols outlined.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Schedule of Services," provides a breakdown of services and associated costs for the opportunity. It requires bidders to provide specific company information and pricing details.

• Company Information: Fields for Company Name, Required Cage Code Number, POC, E-Mail Address, and Telephone #.
• Period of Performance: 18 May 2026 through 17 May 2027.
• CLIN 0001: MC-CBRN Medical Emergency Manager services. Requires a rate to be entered, with a note that it is Firm Fixed Price and multiple payments will be authorized. The quantity is 12 months.
• CLIN 0002: Travel requirement for Cost Reimbursement. Multiple payments will be authorized, Not-To-Exceed (NTE) amount is $13,500, with no profit or indirect rate applied. The unit price is $13,500 for 1 unit.
• Total for Base Year: A field to sum the total costs for the base year.

Bidders must complete the company information and provide pricing for CLIN 0001 to be considered. This document directly impacts proposal preparation by outlining the services to be priced and the contract structure (Firm Fixed Price for CLIN 0001, Cost Reimbursement for CLIN 0002).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for a Medical Counter – Chemical, Biological, Radiological and Nuclear (MC-CBRN) Emergency Medical Manager. The acquisition is set-aside for small business concerns.

• The solicitation requires a quote for line items listed in the "Schedule of Services" (Attachment 2).

• Failure to propose on all CLINs will render the quote unacceptable.

• Key attachments include: Performance Work Statement (Attachment 1), Schedule of Services (Attachment 2), Applicable Clauses and Provisions (Attachment 3), Security Classification Specification (Attachment 4), and Past Performance List of References (PPLRs) (Attachment 5).

• Contract Type: Firm Fixed-Price (FFP)

• Period of Performance: One Year (18 May 2026 to 17 May 2027)

• Submission Deadline: 1:00 PM CST, 27 April 2026. Quotes must be submitted electronically via email to ying.yang@us.af.mil and michael.simington@us.af.mil.

• Questions Deadline: 1:00 PM CST, 21 April 2026. Questions should be submitted via email.

• Quote Preparation: Submit one (1) electronic quote in three parts: Part I - Price, Part II - Technical, and Part III - Past Performance.

• Evaluation Factors: Award will be made to the responsible offeror whose quote conforms to the RFQ and is the best value to the Government, considering Price, Technical, and Past Performance. Technical and Past Performance combined are less important than Price.

  • Technical Evaluation: Includes Subfactors for Recruit, Hire and Retain Qualified Personnel, and Management & Communication Plan.
  • Past Performance: Evaluated on a pass/fail basis based on recent and relevant work.

• This requirement is a 100% Small Business Set-Aside. Only quotes submitted by Small Business concerns will be accepted.

• Offerors must be registered in the System for Award Management (SAM) with the applicable NAICS code 541690.

• Offerors must not be listed on the Excluded Parties List within SAM.

• Early submissions are acceptable.

• Late responses will not be considered.

• The Government intends to evaluate the complete quote and award based on initial submissions without conducting interchanges, but reserves the right to hold interchanges if deemed necessary.