Meal Drop Off - Camp Smith Training Site (07JUL26-19JUL26)

Solicitation / RFP / RFQ

This solicitation is for "Meal Drop Off (Bulk Trays)" services at Camp Smith Training Site, NY. The government is procuring catered meals for annual training.

• Item 0001: 206 MP AT Breakfast Meals, requested delivery dates: 08-19 JUL 2026.

• Item 0002: 206 MP AT Dinner Meals, requested delivery dates: 07-18 JUL 2026.

• The total requirement is for 130 Dinner Meals and 130 Breakfast Meals.

• Pricing Arrangement: Firm Fixed Price.

• Solicitation Number: W912PQ26QA021

• Solicitation Issue Date: 29 MAY 2026

• Offer Due Date: 03 JUN 2026, 08:00 AM

• Period of Performance: Implied by delivery dates (July 2026).

• Submission Instructions: Offerors must complete blocks 12, 17, 23, 24, and 30 of the solicitation form.

• Evaluation Criteria: Not explicitly detailed in the provided pages, but FAR 52.212-2 (Evaluation-Commercial Products and Commercial Services) is incorporated by reference.

• The acquisition is set aside for Small Business.

• NAICS Code: 722310

• Size Standard: USD 47,000,000.00

• The document includes numerous FAR and DFARS clauses incorporated by reference, covering various aspects such as contract terms, payment, inspection, representations, and certifications.

• Place of Performance for both items is DFAC BLDG 504, Camp Smith Training Site, 11 Bear Mountain Bridge Rd, Cortlandt Manor, NY, 10567.

• Inspection and Acceptance Location is "Both" with instructions to "See SOW."

Form / Attachment / Pricing Sheet

This document outlines a 21-day catering menu for the NYARNG, detailing breakfast and dinner options. It serves as a reference for potential catering services or for understanding the scope of food requirements.

• Menu Structure: The document presents six distinct breakfast menus and six distinct dinner menus, each with multiple options.
• Itemized Components: Each menu lists specific food items (e.g., Hard Boiled Eggs, Pork Bacon, Swedish Meat Balls, Roast Beef) with specified portions (e.g., 2 eggs, 1/3 cup, 2 oz slice).
• Drink Choices: For each menu, a selection of drinks is provided with specified percentages of headcount and portion sizes (e.g., Apple Juice 50% - 8 oz, Milk 1% 75% - 1/2 pint).
• Menu Item Requirements: A general note indicates that menu item requirements are based on a percentage of headcount, with 100% of each item to be provided unless otherwise noted.

This document is crucial for bidders to understand the specific food and beverage offerings required for catering services. It details the variety, quantity, and types of meals and drinks that need to be supplied, directly impacting proposal development, cost estimation, and operational planning.

Statement of Work (SOW)

To provide quality catered meals to the New York Army National Guard (NYARNG) personnel attending training events.

• Provide catered meals in accordance with the NYARNG 21-Day Menu.

• Meals must adhere to Army Food Program standards, including AR 30-22, AR 40-25, and relevant Technical Bulletins.

• Contractor must provide all identified menu components and condiments within specified timeframes.

• Service locations will be specified in the solicitation, with DFAC BLDG 504, CSTS 11 Bear Mountain Bridge Rd. listed as an example.

• Meals must meet Federal, State, and local laws, regulations, and policies pertaining to the food industry.

• Specific nutritional guidelines for macronutrients (carbohydrates, protein, fat) and micronutrients (calcium, Vitamin D, iron) must be met.

• Meals must meet minimum calorie requirements: 500 calories for breakfast, 1100 calories for lunch and dinner.

• All meals must be labeled and kept separate for religious or dietary restrictions.

• Contractor personnel must be at least 18 years old and possess ServSafe food handler's permit or equivalent.

• Food preparation must occur within a 60-mile radius of the delivery location.

• Health inspection records must show no more than three critical findings and a passing score.

• Delivery times for meals will be dictated by NYARNG unit mission requirements. General planning times are: Breakfast (0600-0730), Lunch (1100-1230), Dinner (1730-1900).

• The period of performance is not specified in this document.

• Ingredient Quality: Must comply with North American Meat Processors Association (NAMP) "Meat Buyer's Guide" and US Standards for Grades of Fishery Products. Specific grades and lean meat percentages apply. Soy protein and "pink slime" are prohibited. Breading percentages are specified.

• Beverages: Must include coffee, plus a choice of two additional drinks (e.g., flavor aid, iced tea, non-carbohydrate beverage). Specific nutritional fortification is required for juices and milk.

• Condiments & Expendables: Contractor must provide all condiments, paper products (plates, cups, napkins), and serving/eating utensils.

• Cooking Temperatures: Specific minimum internal temperatures and rest times are required for various food products.

• Access Control: Contractor employees must comply with installation access control, identification, and security regulations. Delays due to security are not compensable.

• Meal Changes/Cancellations: Government reserves the right to make changes with a minimum of 48-hour notice for quantity changes. Modifications will be generated by the Contracting Officer.

• Food Safety: Compliance with Army Food Program and ServSafe sanitation standards is mandatory. Prepared food items must be marked with a time 4 hours past removal from hot holding/refrigeration and served within 4 hours of removal from temperature control.

Form / Attachment / Pricing Sheet

This document outlines the feeding schedule for contracted meals for the 206th MP CO, covering the period from July 7, 2026, to July 19, 2026. It specifies meal types, quantities, serving times, and delivery locations.

• Dates: July 7, 2026, to July 19, 2026.
• Delivery Location: DFAC BLDG 504, CSTS 11 Bear Mountain Bridge Rd., Cortlandt Manor, NY 10567.
• Meals Provided: Breakfast and Dinner are scheduled daily. Lunch is not scheduled.
• Breakfast Details: Served daily at 07:00, with 130 meals per day (Menu # B#1 through B#6, rotating). Includes standard meals, halal, kosher, and special dietary options (halal 4x, no dairy 2x, mushroom allergy 1x, vegan 1x).
• Dinner Details: Served daily at 17:00, with 130 meals per day (Menu # D#1 through D#12, rotating). Includes standard meals, halal, kosher, and special dietary options.
• Unit POC: SGT Jensen, (518) 786-4671.

This document details the specific requirements for meal provision, including the number of meals, serving times, dietary accommodations, and delivery location. Bidders should use this information to understand the scope of services required for this contract, particularly regarding daily meal counts and specific dietary needs. Note that bottled water will not be served as a beverage, and any menu changes require approval from the Unit POC.