Medical Gas Maintenance Service and Inspection

Solicitation / RFP / RFQ

This solicitation is for a firm-fixed-price Indefinite Delivery/Indefinite Quantity (IDIQ) contract for Medical Gas and Vacuum System preventive maintenance, inspections, testing, and repair services. The services are for the John J. Pershing VA Medical Center in Poplar Bluff, MO, and the Cape Girardeau VA Health Care Center in Cape Girardeau, MO.

• Annual and Semiannual Preventive Maintenance for specified Medical Air, Instrument Air, and Medical Vacuum systems.

• Annual Medical Gas Pipeline Inspections, including Medical Gas Sources, Master Alarm Panels, Medical Gas Outlets/Inlets, Oxygen Particulate Analysis, Medical Air Dew Point Analysis, Emergency Oxygen Supply Connection Boxes, and testing of medical gas booms and columns.

• Emergency repair services available 24/7/365, with an 8-hour response time.

• Services must comply with National Fire Protection Association (NFPA) standards, specifically NFPA 99 and NFPA 70.

• Contractor must have at least five years of experience servicing medical air systems, with factory-trained and certified technicians.

• Contract Type: Firm-Fixed-Price, Indefinite Delivery/Indefinite Quantity (IDIQ).

• Period of Performance: October 1, 2026, through September 30, 2031 (five 1-year ordering periods).

• Guaranteed Minimum: $45,000.00.

• Contract Ceiling: $250,000.00.

• Offers must be submitted electronically via email to Laura.Ferguson@va.gov by July 7, 2026, 5:00 PM CDT.

• Offerors must complete SF 1449, FAR 52.212-3, and other required representations and certifications.

• Prices must be held firm for 90 calendar days from the offer due date.

• Evaluation factors include Technical, Past Performance, SDVOSB/VOSB status, and Price. Technical and Past Performance combined are not as important as Price.

• Technical questions must be submitted via email to laura.ferguson@va.gov by June 23, 2026, 4:30 PM Central.

• This acquisition is UNRESTRICTED.

• The solicitation includes clauses related to Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran-Owned Small Business (VOSB) evaluation factors and set-asides, indicating potential preference or set-aside opportunities.

• The solicitation incorporates numerous FAR and VAAR clauses by reference, including those related to Service Contract Labor Standards, Personal Identity Verification, and Cybersecurity.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for a commercial solicitation to provide medical gas maintenance service and inspection for the John J. Pershing VA Medical Center. The objective is to ensure medical air systems operate efficiently and comply with National Fire Protection Association (NFPA) standards, including NFPA 99, NFPA 70, and other relevant standards.

• Service and maintenance of specified medical air systems.

• Compliance with NFPA 99 (Health Care Facilities Code), NFPA 70 (National Electrical Code), and other applicable NFPA standards.

• Contract Type: Firm Fixed Price, IDIQ (Indefinite Delivery, Indefinite Quantity).

• Ordering Periods: Five ordering periods.

• Solicitation Number: 36C25526Q0384_1.

• Release Date: On or about June 2, 2026.

• Response Date: On or about June 16, 2026 (Response Date/Time/Zone: 06-05-2026 16:30 CENTRAL TIME, CHICAGO, USA - *Note: This date appears to be an error in the provided text and conflicts with the "on or about" dates. The "on or about" dates are likely more accurate for the solicitation release and close.

• Contact: Laura Ferguson, Contracting Officer, Laura.Ferguson@va.gov.

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business).

• NAICS Code: 541990 (All Other Professional, Scientific, and Technical Services).

• Size Standard: $19.5 million.

• Place of Performance: John J. Pershing VAMC, 1500 N. Westwood Blvd., Poplar Bluff, MO 63901, USA.

• The full specifications will be included in the upcoming solicitation.

Sources Sought / Request for Information (RFI)

This is a Request for Information (RFI) / Sources Sought notice issued by the Department of Veterans Affairs (VA), Network Contracting Office (NCO) 15. The VA is seeking information on potential qualified sources capable of providing preventive maintenance, service, and inspection for medical gas systems at the John J. Pershing VA Medical Center in Poplar Bluff, MO, and the Cape Girardeau VA Health Care Center in Cape Girardeau, MO. This RFI is for planning purposes only and does not constitute a solicitation. Responses will help the government make acquisition decisions, and a future solicitation may be published.

The core requirement is for comprehensive maintenance and inspection services for the following systems:

• Medical Air Systems: Including Beacon Medea's, Powerex, and Atlas Copco systems.
• Instrument Air Systems: Specifically Atlas Copco systems.
• Medical Vacuum Systems: Including Flowserve pumps.

Services include:

• Preventive Maintenance (PM): Annual and semi-annual services involving component replacements (filters, belts, sensors, etc.), calibrations, system checks (voltage, amp draws, auto-alternation, lead/lag settings), and inspections.
• Annual Medical Gas Pipeline Inspection: Including inspection of medical gas sources, master alarm panels, medical gas outlets/inlets, oxygen particulate analysis, medical air dew point analysis, emergency oxygen supply connection boxes, and leak testing of medical gas booms and columns.
• Corrective Maintenance: Diagnosis and repair of malfunctions using OEM parts.
• Emergency Services: Available 24/7/365 with an 8-hour response time.

Compliance with National Fire Protection Association (NFPA) standards, specifically NFPA 99 (Health Care Facilities Code) and NFPA 70 (National Electrical Code), is mandatory.

• Period of Performance: Base year with four (4) one-year option periods.

• Place of Performance: John J. Pershing VA Medical Center, Poplar Bluff, MO, and Cape Girardeau VA Health Care Center, Cape Girardeau, MO.

• Response Deadline: Wednesday, May 20, 2026, at 1630 Central Time.

• Submission Method: Via email to Laura.Ferguson@va.gov.

• Information Requested: Company name, address, UEI number, size status (SDVOSB, VOSB, WOSB, HUBZone, Large Business), determination of small business status under NAICS 541990, and details on meeting subcontracting limitations if applicable. A Self-Performance Worksheet and capabilities statement are also required.

• NAICS Code: 541990 (All Other Professional, Scientific, and Technical Services).

• Set-Aside: This RFI is specifically seeking information to determine potential qualified sources, with a stated set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBC) mentioned in the general information. Interested SDVOSBs should demonstrate how they will meet subcontracting limitations.

• This is NOT a solicitation. Responses to this RFI do not guarantee inclusion in future solicitations.

• Pricing information is encouraged for planning purposes.

• Contact: Laura Ferguson, Contracting Officer (Laura.Ferguson@va.gov).