Medical Linen and Laundry Services at Wright-Patterson AFB

Performance Work Statement (PWS)

This PWS outlines the requirements for providing linen services to the 88th Medical Group at Wright-Patterson Air Force Base (AFB).

• The contractor shall pick up soiled linens, clean them, and deliver them back to the 88th Medical Group.

• Services include providing all necessary personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision.

• All work must comply with industry standards, health regulations, and OSHA requirements.

• Base Year: August 1, 2026 – March 31, 2027

• Four Option Years: April 1, 2027 – March 31, 2031

• Pickup/Delivery: 88th Medical Group, Building 830, Wright-Patterson AFB, OH.

• Cleaning: Contractor's off-base facility meeting HLAC or TRSA standards.

• Facility Certification: Contractor's facility must meet Healthcare Laundry Accreditation Council (HLAC) or Textile Rental Services Association (TRSA) certification standards.

• Quality Control (QC): Contractor must develop and maintain a QC program and submit a written Quality Control Plan (QCP) within 30 days of award.

• Quality Assurance (QA): Government will evaluate performance using a Quality Assurance Surveillance Plan (QASP).

• Key Personnel: Contractor must designate a Project Manager (PM) and an alternate PM, available during business hours and responsive to inquiries.

• Delivery Schedule: Pickups are Monday-Saturday, 0700-1000 hours. Clean linens must be delivered within 48 hours for laundry and 72 hours for dry cleaning.

• Packaging: Bulk laundry items shrink-wrapped and labeled; dry-cleaned items on hangers with protective coverings.

• Quality Standards: Linens must be free of stains, odors, lint, and soap residue; white fabrics must remain bright, colored fabrics must not fade. Sustainable products (EPA Safer Choice or USDA Certified Biobased) are required where practicable.

• Laboratory Testing: Biannual washroom tests (February and August) are required, evaluating tensile strength, whiteness, yellowness, stain removal, and bleach effectiveness. Results must be submitted to the COR within five business days.

• Loss and Damage: Contractor is financially liable for lost or damaged Government-owned linen.

• Emergency medical treatment and patient transportation for contractor personnel on base (reimbursable).

• Scales for weighing linens at the back loading dock.

• Quality Control Plan (QCP)

• Soiled Linen Sheet

• Delivery Ticket

• Monthly Performance Report

• Laboratory Test Results

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically non-personal medical linen and laundry services for the 88th Medical Group at Wright-Patterson Air Force Base. The contractor will be responsible for providing all necessary personnel, equipment, materials, transportation, and supervision to pick up, launder, and deliver hygienically cleaned linens.

• Provide medical linen and laundry services.

• Contractor facility must be certified by the Healthcare Laundry Accreditation Council (HLAC) or the Textile Rental Services Association (TRSA).

• Services must comply with applicable industry standards, health regulations, and OSHA requirements.

• Contractor must provide affirmative proof of HLAC/TRSA certification, OSHA/CDC Compliance SOP narrative, affirmation of Sustainable Laundering Processes, and statement affirming Quality and Laboratory Testing standards.

• Contract Type: Firm-fixed-price.

• Period of Performance: Base Year (1 Aug 2026 – 31 Mar 2027) plus four Option Years (ending 31 Mar 2031).

• Estimated Value: Not explicitly stated, but pricing is for the Base Period and all Option Years.

• Questions Deadline: 26 May 2026, 09:00 AM EDT.

• Quote Submission Deadline: 8 June 2026, 12:00 PM EDT.

• Quote Format: Three parts: Technical Capability (max 5 pages), Past Performance (max 3 references), and Price & Administrative Information.

• Evaluation Criteria (Descending Order of Importance):

  1. Technical Capability (emphasizing infection control, accreditation, SOPs, sustainability, and testing).
  2. Past Performance (recent and relevant services to similar facilities).
  3. Price (fairness and reasonableness).

• Technical Capability and Past Performance are significantly more important than Price.

• This acquisition is Unrestricted (not set-aside for small businesses).

• Offerors must have an active registration in SAM.gov at the time of submission.

• NAICS Code: 812331 – Linen Supply.

• PSC Code: S209 – Housekeeping/Laundry.

• The solicitation is issued in lieu of a separate written solicitation.

• Attachments include: Performance Work Statement (PWS), Pricing Sheet, and Wage Determination.

Form / Attachment / Pricing Sheet

This document is Attachment 2, a pricing sheet for Solicitation HT940726QE001, "Medical Linen and Laundry Services." It requires offerors to provide their unit prices and calculate total prices for the services.

• CLIN 0001 (Base Period): Medical Linen Processing (Per Pound) for an estimated quantity of 100,000 LB.
• CLIN 1001 (Option Year 1): Medical Linen Processing (Per Pound) for an estimated quantity of 150,000 LB.
• CLIN 2001 (Option Year 2): Medical Linen Processing (Per Pound) for an estimated quantity of 150,000 LB.
• CLIN 3001 (Option Year 3): Medical Linen Processing (Per Pound) for an estimated quantity of 150,000 LB.
• CLIN 4001 (Option Year 4): Medical Linen Processing (Per Pound) for an estimated quantity of 150,000 LB.
• Offerors must complete the 'Unit Price' and 'Total Price' columns.
• The Grand Total Evaluated Price is to be calculated.

This pricing sheet is critical for bidders to complete and submit as part of their proposal. It outlines the specific services (medical linen processing per pound) and estimated quantities for the base period and four option years. Bidders must accurately fill in their pricing to be considered for this opportunity.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, establishing minimum wage and fringe benefit rates for various occupations. It is intended to inform contractors of the required compensation for employees working on covered federal contracts in specific geographic areas.

• Geographic Area: Ohio Counties of Greene, Miami, and Montgomery.
• Occupational Listings: Provides a comprehensive list of job titles (e.g., Accounting Clerk, Janitor, Electrician, Computer Programmer, Aircraft Mechanic) with corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing, with specific health and welfare rates provided at the end of the document.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining their applicability and requirements.
• Conformance Process: Details the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

This document is crucial for bidders to accurately estimate labor costs for any federal contract opportunity in the specified counties that falls under the Service Contract Act. Bidders must ensure their proposed wages and fringe benefits meet or exceed these minimums to be compliant.