Microsoft 365 Education License - Renewal

Solicitation / RFP / RFQ

This solicitation is for the renewal of Microsoft 365 Education products and services for Marine Corps University (MCU). The government is procuring these services to meet their ongoing operational needs.

• The core requirement is for Microsoft 365 Education products and services.

• Specific items include:

  • Microsoft 365 A5 - Education Faculty Pricing (1,250 units)
  • Microsoft 365 A5 Student use benefit - Education Student Pricing (50,000 units)
  • Planner and Project Plan 3 for Faculty - Education Faculty Pricing (20 units)
  • Microsoft Power Automate Premium - Education Faculty Pricing (60 units)
  • Visio Plan 2 - Education Faculty Pricing (30 units)
  • Microsoft Power Apps Premium - Education Faculty Pricing (50 units)
  • Microsoft Defender for Business (25 units)

• All quoted items must clearly reflect the characteristics and quality to satisfy the government's need.

• Manufacturer's name and specific Manufacturer Part Numbers (MPNs) are required for all items.

• Vendors must confirm their ability to meet the required delivery schedule.

• Proof of authorized reseller status for Microsoft 365 Education products and software is mandatory.

• Contract Type: Firm-fixed-price.

• Period of Performance: A twelve (12) month base period, beginning 01 July 2026, through 30 June 2027.

• Award Basis: The government intends to award a single firm-fixed-price purchase order on an "all-or-none" basis.

• Submission Deadline: 18 May 2026, 10:00 AM local time.

• Submission Method: Quotes must be submitted electronically via email to the Contract Specialist and Contracting Officer.

• Evaluation Criteria:

  • Technical Capability: Demonstrated ability to meet all solicitation requirements, including manufacturer/part numbers, delivery schedule confirmation, and proof of authorized reseller status.
  • Price: Evaluation will determine completeness, accuracy, and reasonableness.
  • Past Performance: Assessed for performance risk, considering SPRS data and other official sources.

• This requirement is set aside exclusively for small business concerns.

• It is also restricted to authorized resellers of Microsoft 365 Education products and services that are considered small business concerns.

• Payment terms are Net 30, submitted via Wide Area Workflow (WAWF).

• The government reserves the right to make no award if determined to be in the best interest of the Government.

Other / Unclassified

This document is a Memorandum For The File (MFF) detailing the justification for using Other Than Full and Open Competition (FAR 12) for the procurement of Microsoft 365 software licenses and support for the Marine Corps University (MCU).

This document indicates that the government intends to procure a specific suite of Microsoft 365 licenses (A5 Faculty, Student Use, Planner/Project Plan 3, Visio Plan 2, Defender for Business, Power Automate Premium) on a brand-name basis. While the document states the requirement is for "follow-on software support and maintenance," it primarily focuses on the justification for a brand-name acquisition under the Simplified Acquisition Threshold (SAT). The government conducted market research and determined that Microsoft 365 A5 is the only solution meeting their specific requirements for security, compliance, interoperability, and enterprise integration. The procurement will be posted on SAM.gov as a competitive posting, and the Contracting Officer will determine fair and reasonable pricing by comparing quotes against commercial market data and historical purchases. Bidders interested in providing these Microsoft licenses and associated support should monitor SAM.gov for the competitive posting.