Minot AFB Flooring MACC FY26

Other / Unclassified

This document is a protected PDF file that cannot be opened with the current reader. It indicates that a compatible PDF reader is required to view the content.

This document does not contain information relevant to bidders as it is a protected file that cannot be accessed. It does not provide details about the opportunity, requirements, or submission instructions.

Solicitation / RFP / RFQ

This document provides instructions, conditions, and notices to offerors for a 100% Small Business Set-Aside acquisition under NAICS code 238330 (Flooring Contractors) with a small business size standard of $19.0 Million. The government intends to award between three (3) and five (5) Multiple Award IDIQ contracts.

Proposals must be submitted in four volumes:

• Volume I: Technical Capability: Demonstrates capability across general flooring requirements and a specific Mock Seed Project. Evaluated on an Acceptable/Unacceptable basis. Requires narratives on diverse material competency (Vinyl, Carpet, Ceramic Tile, Resinous/Epoxy) and a Mock Seed Project Execution Plan, including PoP, schedule, site assessment, and risk mitigation.

• Volume II: Past Performance: Assesses demonstrated recent and relevant record of performance. Can be evaluated using PPQs, submitted past performance, or CPARS. Requires a signed Letter of Consent for any cited subcontractors.

• Volume III: Price Proposal: Requires completion of "Attachment 9 - Pricing Schedule" Excel workbook, including fully-burdened unit prices for base and option years, and a firm-fixed-price breakdown for the Mock Seed Project.

• Volume IV: Contract Documentation: Includes completing Standard Form (SF) 1442, ensuring current representations and certifications in SAM.gov, submitting a Financial Responsibility Letter, and acknowledging all amendments.

• Multiple Award IDIQ contracts.

• On-Ramp and Off-Ramp procedures will be utilized throughout the contract life.

• Submission Method: Electronic submission only to 5CONS.PKAC.FlooringMACC@us.af.mil. Hard copy or facsimile will not be accepted.

• Format: 11-point Times New Roman or Arial font, 1-inch margins, all pages numbered.

• Questions Deadline: Tuesday, May 26, 2026, 1:00 p.m. CDT, submitted in writing to the Contracting Officer at 5CONS.PKAC.FlooringMACC@us.af.mil.

• Proposal Organization: Four distinct volumes with specific page limits (Technical Capability: 15 pages; Past Performance: 10 pages excluding PPQs/Consent Letters; Price Proposal: No Limit; Contract Documentation: No Limit). A separate, redacted copy of Volume I is also required.

• Evaluation: Volume I is Acceptable/Unacceptable. Past performance is a standard for determining responsibility. The overall quote will be evaluated based on multiple standards.

• 100% Small Business Set-Aside.

• NAICS Code: 238330 (Flooring Contractors).

• Small Business Size Standard: $19.0 Million.

• Funds are not presently available; no award will be made until funds are available.

• The Government reserves the right to cancel the solicitation.

• Cross-referencing between proposal volumes is prohibited.

Forms / Attachments / Pricing Sheets

This document is a pricing schedule for a Flooring IDIQ contract, broken down by fiscal year and contract period (Base Years 1-3, Option Years 1-2), and includes a "Mock Seed Project" and a "Summary - Total Evaluated Price" tab. It requires offerors to provide fully burdened unit prices for a comprehensive list of flooring-related materials and services.

• Instructions to Offerors: Emphasize the need for fully burdened unit prices (including overhead, profit, and installation labor) for all listed items. The "Estimated Annual Quantity" is for evaluation purposes only and not a guarantee of work. Proposed unit prices will serve as binding maximum ceiling rates for each contract year.
• Line Items: Includes a wide range of services such as asbestos abatement, drywall installation/removal, various flooring installations (carpet tile, epoxy, vinyl, rubber, floor tile), baseboard and cove base installation/removal, painting, texture application, and concrete work.
• Mock Seed Project: Requires a firm-fixed-price breakdown for a specific flooring project (Bldg 475), including removal, subfloor preparation, and new installation.
• Total Evaluated Price (TEP): A summary tab for calculating the TEP, which will be used for price evaluation.

This pricing schedule is critical for bidders to understand the scope of potential work and to formulate their pricing strategy. Offerors must provide prices for ALL items listed. Failure to do so may result in the offer being considered non-responsive. The unit prices proposed will establish the maximum ceiling rates for the contract duration.

Form / Attachment / Pricing Sheet

This document, "Attachment 13 - Provisions and Clauses," contains critical solicitation provisions and clauses that are fundamental to the contract's structure. Some are included in full text, while others are incorporated by reference.

Section I: RFO Clauses and Provisions Incorporated by Full Text

• 52.252-1 Solicitation Provisions Incorporated by Reference: States that solicitation provisions are incorporated by reference and provides links to access their full text. Offerors are cautioned that some provisions may require completion and submission.
• 52.211-12 Liquidated Damages—Construction: Outlines liquidated damages for construction delays, with the rate to be determined per Task Order.
• 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services: (Note: Provided as Attachment 7 - Section L – Instructions to Offerors)
• 52.212-2 Evaluation—Commercial Products and Commercial Services: (Note: Provided as Attachment 8 - Section M – Evaluation Factors)

Section II: RFO Clauses and Provisions Incorporated by Reference Lists various FAR clauses incorporated by reference, including:

• 52.209-7 Information Regarding Responsibility Matters
• 52.215-20 Requirements for Certified Cost or Pricing Data
• 52.216-27 Single or Multiple Awards
• 52.219-1 Small Business Program Representations
• 52.222-4 Contract Work Hours and Safety Standards - Overtime Compensation
• 52.222-6 Construction Wage Rate Requirements
• 52.225-9 Buy American—Construction Materials
• 52.228-5 Insurance-Work on a Government Installation
• 52.228-15 Performance and Payment Bonds—Construction
• 52.233-1 Disputes
• Various clauses related to construction site conditions, materials, permits, and changes (52.236 series).
• 52.243-1 Changes-Fixed-Price
• 52.243-4 Changes

Section III: R-DFARS Clauses and Provisions Incorporated by Reference Lists R-DFARS clauses incorporated by reference, including:

• 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements
• 252.204-7020 NIST SP 800-171 DoD Assessment Requirements
• 252.204-7021 Cybersecurity Maturity Model Certification (CMMC) Requirements
• 252.204-7024 Notice on the Use of the Supplier Performance Risk System.

This document is crucial for understanding the legal and regulatory framework of the solicitation. Bidders must review all incorporated clauses and provisions, paying close attention to those requiring specific action or submission (e.g., 52.252-1) and those that define contract terms, evaluation criteria, and compliance requirements (e.g., Liquidated Damages, Buy American, CMMC, NIST SP 800-171).

Other / Unclassified

This document is a protected PDF file that cannot be opened with the current reader. It indicates that a compatible PDF reader is required to view the content, as the document has been protected by Microsoft Office.

This document does not contain any information relevant to potential bidders regarding the opportunity. It serves only as a notification that the attached file is protected and inaccessible with standard viewers.

Statement of Work (SOW)

To provide detailed specifications for the replacement of existing carpet tiles with new ones in designated areas of Building 475.

• Remove and replace existing carpet tiles in three rooms and one hallway on the second floor of Building 475 (the Pride Building).

• Specifically includes Rooms 251, 258, and 258C, and the hallway in front of Room 251.

• Estimated square footage for each area is provided:

  • Room 251: 432.5 sq ft
  • Hallway: 612 sq ft
  • Room 258: 300 sq ft
  • Room 258C: 431.84 sq ft

• Verify actual square footage upon site inspection.

• Adhere to specified material specifications to maintain a cohesive aesthetic.

• Provide regular progress updates.

• Immediately communicate any issues or delays to the contracting office.

• Work cannot commence until a Notice to Proceed (NTP) is issued.

• A Final Inspection with the contracting officer and inspector is required upon completion.

• The warranty period begins once the project is signed off as complete.

• Implicitly Building 475, second floor.

• Duration to be determined by NTP and completion.

• Adherence to material specifications is crucial.

• Verification of square footage is the contractor's responsibility.

Form / Attachment / Pricing Sheet

This document provides floor plan details and specific flooring requirements for the 5th OSS (Priority 4) area, Building 475, 2nd Floor. It serves as a visual guide and instruction set for flooring work.

• Flooring Scope:
  • All common hallways, Room 259, and the CSS area (highlighted in red) require removal of existing carpet and installation of vinyl flooring.
  • All offices require removal of existing carpet and replacement with new carpet.
• Visual Aid: A color-coded floor plan indicates different areas and their designations (e.g., Heritage Hall, Safety, Operations Group, Legal Office, etc.).

This attachment details the specific areas and types of flooring to be installed or replaced, which is critical for bidders to accurately estimate costs, labor, and materials for their proposals.

Form / Attachment / Pricing Sheet

This document provides specific details regarding flooring work for the "5 OG Chaplain (Priority 1)" area within Building 475, 2nd Floor. It outlines the locations and types of flooring to be removed and installed.

• Hallway (indicated by blue oval): Remove existing carpet and install vinyl flooring.
• Office (indicated by red circle): Remove existing carpet and replace it with new carpet.

This attachment details specific flooring renovation tasks required for a particular area. Bidders should use this information to understand the scope of work related to flooring, including material types and locations, which will be critical for accurate proposal development and cost estimation.

Form / Attachment / Pricing Sheet

This document is a "General Decision Number: ND20260031" dated 05/18/2026, which provides prevailing wage rates for various construction classifications in North Dakota, specifically for counties within Ward. This is a standard attachment for federal construction contracts that fall under the Davis-Bacon Act.

• Classifications: Lists specific job roles such as BOILERMAKER, BRICKLAYER, ELECTRICIAN, POWER EQUIPMENT OPERATOR, IRONWORKER, LABORER, CEMENT MASON/CONCRETE FINISHER, PLUMBER, PIPEFITTER, and SHEET METAL WORKER.
• Rates and Fringes: For each classification, the document specifies the prevailing hourly wage rate and associated fringe benefits.
• Effective Dates: Each rate is associated with an effective date, indicating when that particular wage determination became active.
• Executive Order Information: Includes notes on Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors), outlining applicability and requirements for federal contracts awarded on or after specific dates.
• Wage Determination Process: Explains how to interpret union rate identifiers, union average rate identifiers, and survey rate identifiers, as well as the process for requesting wage determinations.

Bidders on federal construction opportunities in the specified geographic area (North Dakota, Ward County) must use these prevailing wage rates to accurately calculate labor costs for their proposals. Failure to comply with these wage requirements can lead to contract non-compliance. The document also highlights important worker protections and requirements related to paid sick leave and minimum wage under federal executive orders.

Solicitation / RFP / RFQ

This solicitation is for a competitive, 100% Small Business Set-Aside, Multiple Award Construction Contract (MACC) to provide flooring installation, repair, and replacement services at Minot Air Force Base, North Dakota. The government intends to award approximately three (3) to five (5) Indefinite Delivery/Indefinite Quantity (IDIQ) contracts.

• Provide flooring installation, repair, and replacement services.

• Services will be defined in individual Task Orders.

• Contractors will compete on individual task orders for the removal and installation of various commercial flooring types.

• Contract Type: Multiple Award Construction Contract (MACC) with Indefinite Delivery/Indefinite Quantity (IDIQ) task orders.

• Period of Performance: Three (3) year base ordering period with one (1), two (2) year option ordering period.

• Estimated Value: Total aggregate ceiling for all orders under all contracts is $4,999,999.00. Guaranteed minimum for each contract is $500.00.

• Proposal submission deadline: July 6, 2026, 1:00 PM local time.

• Evaluation will be based on a Best Value Tradeoff as detailed in Section M.

• Offerors must provide proposals within 90 calendar days for Government acceptance.

• This acquisition is a 100% Small Business Set-Aside.

• Performance must begin within 10 calendar days and complete within 365 calendar days after receiving Notice to Proceed.

• Performance and Payment Bonds are required within 10 calendar days after award.

• The document references various FAR and DFARS clauses, including those related to payment, invoicing (WAWF), and limitations on subcontracting.

Solicitation / RFP / RFQ

This document outlines the evaluation factors for award of Indefinite Delivery/Indefinite Quantity (IDIQ) contracts. The government intends to award between three (3) and five (5) contracts, with the possibility of awarding fewer or more, and may on-ramp additional contractors later. The acquisition utilizes a Best Value Tradeoff process.

Proposals will be evaluated based on three factors:

• Technical Capability: Assessed on a rating of Acceptable or Unacceptable. Must be rated "Acceptable" in all subfactors to be eligible for award.

  • Diverse Material Competency: Demonstrates experience with VCT, LVT, Carpet, Ceramic, and Resinous/Epoxy systems.
  • Mock Seed Project Execution Plan: Realistic and advantageous Period of Performance (PoP), logical work plan, process for sub-floor assessment, and risk mitigation steps.
  • Key Personnel: Identification and qualification of a Project Manager and Site Superintendent.

• Past Performance: Assessed based on demonstrated recent and relevant record of performance to determine confidence in successful execution.

• Price: Evaluated for reasonableness, completeness, and unbalanced pricing based on the Total Evaluated Price (TEP).

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ).

• Award Basis: Best Value Tradeoff.

• Proposals will be evaluated on Technical Capability, Past Performance, and Price.

• Technical Volume will be evaluated for minimum requirements.

• Price Proposal evaluation includes Total Evaluated Price (TEP) and assessment for unbalanced pricing.

• Contract Documentation (SF 1442, Representations and Certifications, Financial Responsibility Letters) will be reviewed for compliance and responsibility determination.

Not specified in this document.

• The government reserves the right to award fewer or more contracts than initially planned.
• Additional contractors may be added at a later date.
• Failure to submit required contract documentation may result in ineligibility for award.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) template provided for offerors to submit to their clients for evaluation of past performance on up to three (3) relevant projects. It is crucial for offerors to ensure this form is completed by the client/respondent and submitted directly to the Contracting Officer at 5CONS.PKAC.FlooringMACC@us.af.mil by the proposal deadline. Questionnaires received directly from the offeror will not be evaluated.

Section 1: Instructions to the Offeror

• Complete Section 2 for up to three projects.
• Provide the form to the client/respondent.
• Offeror is responsible for ensuring the respondent submits the form directly to the Contracting Officer.

Section 2: Project Identification (Offeror)

• Offeror (Contractor) Information (Company Name, CAGE Code)
• Project Information (Project Title/Description, Contract Number, Total Contract Value, Period of Performance)

Section 3: Performance Evaluation (Respondent/Client)

• Instructions for the respondent, including the email address for submission.
• Respondent Information (Name, Title/Role, Organization, Email/Phone)
• Rating Definitions (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, Not Applicable) based on CPARS standards.
• Performance Assessment Areas: Quality of Work, Schedule, Management & Business Relations, with specific sub-questions.
• Narrative Comments (Required for Marginal or Unsatisfactory ratings).
• Overall Assessment: "Would you award them another contract?" (Yes, with reservations; No).

This form is critical for demonstrating past performance. Bidders must accurately complete Section 2 and ensure their clients (respondents) submit Section 3 directly to the government by the specified deadline. Failure to follow submission instructions may result in non-evaluation of the past performance information.

Form / Attachment / Pricing Sheet

This document is a template for an "Authorization to Verify Financial Responsibility Letter." It is provided for offerors to use when submitting proposals for the FY26 Flooring Multiple Award Construction Contract (MACC), referenced by Solicitation Number [Insert Solicitation Number, e.g., FA4528-26-R-XXXX]. The letter authorizes the 5th Contracting Squadron to contact the offeror's financial institution(s) and/or surety provider(s) to verify financial standing and bonding capacity, which assists the Contracting Officer in making the affirmative determination of responsibility.

• Date: To be inserted by the offeror.
• Recipient: Contracting Officer, 5th Contracting Squadron.
• Reference: Solicitation Number and Opportunity Name.
• Authorization Statement: Grants permission to contact financial institutions and/or surety providers.
• Purpose: To assist in the determination of responsibility per Revolutionary Federal Acquisition Regulation Overhaul (RFO) Part 9.
• Financial Institution/Surety Contact Information: A table for the offeror to fill in details for their primary bank and surety, including Institution Type, Institution Name, Point of Contact Name, and Phone Number & Email.
• Signature Block: For the authorized representative's signature, printed name, and title.

Bidders must complete and submit this letter as part of their proposal package. It is crucial for demonstrating financial responsibility, a key requirement for contract award. Offerors need to fill in the bracketed information accurately and provide contact details for their financial institutions and surety providers to facilitate the government's verification process.

Form / Attachment / Pricing Sheet

This document is a template for a Subcontractor's Consent Letter. It is required to be completed by potential subcontractors to grant the U.S. Government consent to discuss and disclose their past and present performance information. This information may be used as a factor in the overall evaluation of the prime offeror's proposal.

• Date: To be inserted by the subcontractor.
• Recipient: Contracting Officer, 5th Contracting Squadron.
• Reference: Solicitation Number and Opportunity Title (e.g., FY26 Flooring Multiple Award Construction Contract (MACC)).
• Subject: Consent for the Release of Past and Present Performance Information.
• Subcontractor Information: Legal Company Name of the subcontractor.
• Prime Offeror Information: Legal Company Name of the prime offeror to whom the subcontractor is proposed.
• Consent Statement: Explicit grant of consent for the U.S. Government to discuss and disclose past and present performance information, including CPARS ratings and other source selection information, with the prime offeror.
• Signature Block: Fields for Signature, Printed Name, Title, and Company Name of the authorized representative.

Potential prime offerors should ensure their proposed subcontractors complete and submit this letter as part of their proposal. The government emphasizes past performance, and this consent is crucial for their evaluation process. Failure to obtain this consent may impact the evaluation of the prime offeror's proposal.