Mirror Benders

Amendment / Modification

This document is Amendment No. 1 to the solicitation (RFP_SLAC_360851-A(GN)). The primary change is the extension of the submittal due date.

• The RFP Submittal due date has been changed.

• The original due date of Friday, May 29, 2026, @ 5:00 PM PST has been extended to Tuesday, June 9, 2025, @ 5:00 PM PST.

Form / Attachment / Pricing Sheet

This document, "GENERAL TERMS AND CONDITIONS FOR FIXED PRICE COMMERCIAL SUPPLIES AND SERVICES," outlines the standard terms and conditions that will govern any subcontract or purchase order issued by SLAC National Accelerator Laboratory (SLAC) for fixed-price commercial supplies and services. It serves as a foundational document for bidders to understand the contractual obligations and requirements.

• Definitions: Clarifies key terms used throughout the document (e.g., Buyer, Seller, Government, Commercial Product).
• Scope and Order of Precedence: Defines the scope of the subcontract and the order in which various documents (Subcontract, SOW, proposal, etc.) will take precedence in case of conflicts.
• Seller Acceptance: Outlines how a seller accepts the subcontract.
• Services: Details the seller's responsibilities regarding the quality, accuracy, and management of services provided.
• Key Personnel: Specifies requirements for designated seller representatives.
• Title and Responsibility: Addresses ownership and responsibility for materials and supplies.
• Instructions for Packaging: Requires environmentally sustainable packaging.
• Invoices and Payments: Outlines payment terms and invoice submission requirements.
• Tax and Buyer Exemption: Addresses tax responsibilities and buyer exemptions.
• Inspection and Acceptance: Details the process for inspection and acceptance of supplies and services.
• Quality and Warranty: Sets minimum quality standards and warranty requirements.
• Limitation of Liability, Indemnity, Confidentiality, Material Breach, Assignment, Independent Contractor: Standard contractual clauses covering these aspects.
• Permits, Licenses, and Applicable Laws: Seller's responsibility to comply with all relevant laws and regulations.
• Disputes and Governing Law: Procedures for dispute resolution and the governing law.
• Export Control: Requirements related to U.S. export controls.
• Incorporated Clauses: Lists Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses incorporated by reference, categorized by subcontract value thresholds.

This document is crucial for potential bidders as it establishes the fundamental contractual framework. Bidders must review these terms to understand their rights and obligations, including payment terms, warranty requirements, inspection processes, liability limitations, and compliance with various federal regulations and clauses. Understanding these terms is essential for accurate proposal development and for assessing the overall risk and commitment involved in the opportunity.

Solicitation / RFP / RFQ

This document, Section L - Instructions to Offerors (ITO), provides guidance for preparing proposals for a Firm Fixed Price Subcontract for the LCLSII-HE Mirror Benders, RFP 360851-A(GN). It outlines the required format and content for proposals and emphasizes compliance with the Technical Evaluation Checklist.

Proposals must be valid for ninety (90) days. Offerors must include specific data and information as requested in the ITO. Key components of the proposal include:

• Volume I - Technical Proposal (50-page max):

  • Cover Sheet
  • Technical Factors:
    • Ability to meet technical requirements (demonstrated via data package and engineering drawings).
    • Manufacturing capabilities and capacity (including lower-tier subcontractors), metrology capabilities, and Quality Assurance Program.
    • Past Performance.
    • Major Milestones and Delivery Date (detailed schedule).

• Volume II - Business Proposal:

  • Cover Sheet
  • Business Factors:
    • Price (Section B - Supplies or Services or Price with justification).
    • Financial (current Dun and Bradstreet report or audited/reviewed financial statements).
    • Contractual Documents and Terms and Conditions Acceptance and/or Exceptions.

• Contract Type: Firm Fixed Price Subcontract.

• Period of Performance: Not explicitly stated, but proposals must be valid for one year from initial award.

• Proposal Due Date: May 29, 2026, at 5 PM PST.

• Submission Method: E-mailed as PDF documents to Giang Ngo at giangn@slac.stanford.edu. Technical and Business Proposals must be separate documents.

• Evaluation: Proposals will be evaluated based on key evaluation factors.

• Clarifications: Offerors must submit requests for clarifications in writing by May 15, 2026, using Attachment 1.

• Questions/Concerns Point of Contact: Giang Ngo (giangn@slac.stanford.edu).

• Discussions: SLAC intends to award without discussions but reserves the right to conduct them.

• Offerors must be registered with the System for Award Management (SAM).

• E-Verify as required by FAR 52.222-54 applies.

• Offerors must identify any exceptions to SLAC's standard terms and conditions in their proposal. Exceptions may lead to rejection.

• SLAC will not reimburse Offerors for taxes as a separate line item.

• Offerors are cautioned to confirm product availability and compatibility and notify the Sr. Subcontracts Administrator of any obvious issues prior to the proposal due date.

Solicitation / RFP / RFQ

This document, an Engineering Specifications Document (ESD) titled "LCLS-II-HE Mirror Bender ESD" (Document Number: LCLSII-HE-1.4-ES-1074-R0), outlines the physical and functional engineering requirements for the High Energy (HE) mirror benders for the LCLS-II facility. It details specifications for the design and fabrication of these mirror benders, excluding the actuators, and aims to provide information traceable to higher-level subsystem/system/facility requirements.

• Mirror Shape Control: Design and fabrication of mirror benders capable of accurately controlling mirror shapes (elliptic, parabolic, hyperbolic) in both convex and concave directions.

• Coordinate Systems: Defines coordinate systems for horizontal north-deflecting, horizontal south-deflecting, and up-deflecting mirror orientations.

• Environment Requirements: Compatibility with Level 1 LCLS Vacuum Policy, functionality at ~20°C, and bakeability to 125°C for the bender (excluding mirror-glue pad subassembly).

• Design Requirements:

  • Capable of operating in horizontal and up-deflecting orientations.
  • Supported by a stress-free kinematic mounting system.
  • Features for free thermal expansion about the optic center.
  • Stress-free interface to mirror ends.
  • Ability to apply two bending moments.
  • Leaf springs designed for maximum bending moment.
  • Twist-correction features for torsional stress relief.
  • Safety features to ensure mirror security.
  • Protective cover for assembly and transport.
  • Interface with bending actuators.
  • Use of Gold (Au) plating for male threads; prohibition of Silver (Ag) plating.
  • Avoidance of trapped volumes or virtual leaks.

• Chin Guard: Includes a "chin guard" with a SiC aperture, mounted within 12 mm of the upstream end of the mirror, serving as part of the Machine Protection System (MPS). Aperture is manually adjustable and lockable. Includes 2x PT100 or PT1000 RTDs for thermal monitoring.

• Cooling: Active cooling system for mirror, actuators, and chin guard, potentially using a SMC HECR008-A water chiller. Side-cooling is adjustable and must not induce strain. Gallium Indium (Galn) eutectic interface is recommended. Cooling system must be removable without removing the mirror and allow integration of adaptive heating/cooling systems.

• Performance Specifications:

  • Ensure tangential optical profile according to mirror specifications.
  • Tangential figure error induced by mirror bending < 1 nm RMS.
  • Deformed mirror shape stability < 100 nrad over 5 days.
  • Vibration analysis required.
  • Thermal analysis required.

• The document does not specify contract type, period of performance, or estimated value.

• This document details technical requirements and specifications. It does not contain proposal submission instructions, evaluation criteria, or specific deadlines.

• No specific eligibility or set-aside requirements are mentioned in this document.

• This document references numerous other documents for detailed procedures and specifications (e.g., Mirror Epoxy Bonding Procedure, Vacuum Policy, various PRDs and ESDs).

• It includes figures illustrating mirror geometry, coordinate systems, and cooling configurations.

• A table of maximum bending moments per mirror is provided.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Statement of Work (SOW) for the LCLS-II-HE Mirror Bender, incorporating by reference the Engineering Specifications Document (ESD) and several drawing packages.

• The primary document is the "LCLS-II-HE Mirror Bender SOW", Document No. LCLSII-HE-1.4-SW-1277-R1, dated 9/10/2025.

• It is supported by the "LCLS-II-HE Mirror Bender ESD", Document No. LCLSII-HE-1.4-ES-1074-R0, dated 2/29/2025.

• Several drawing packages are also incorporated, detailing specific components such as:

  • Mirror Bender assemblies (e.g., MR1L3, MR2L5, MR4L3, MR2L3, MR3L3, MR1L5, MR3L0, MR4L0)
  • Specific configurations like DXS_N, MFX_UP, DXS_S, MFX_N, CXI_N, and CXI_UP.

• The SOW is dated 9/10/2025. Specific period of performance is not detailed in this excerpt.

• Bidders should refer to the referenced SOW, ESD, and drawing packages for detailed technical requirements, specifications, and deliverables.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for the supply of eight (8) mirror bender assemblies for the Linac Coherent Light Source II High-Energy (LCLS-II-HE) project at SLAC National Accelerator Laboratory. The LCLS-II-HE project is an upgrade to the existing LCLS-II, aiming to increase the energy reach of the superconducting linear accelerator.

• Fabrication (or procurement) and delivery of eight (8) mirror bender assemblies and associated supplemental components.

• Assemblies are for the Dynamic X-ray Scattering (DXS), Coherent X-ray Imaging (CXI), and Macromolecular Femtosecond Crystallography (MFX) beamlines.

• Specific bender types and quantities are detailed in Table 1, with delivery timelines ranging from 24 to 40 weeks After Receipt of Order (ARO).

• Subcontractor responsibilities include providing all materials per the Bill of Materials (BOM), a manufacturing schedule with delivery dates, and designing traveler documents for manufacturing and inspection steps.

• Subcontractor must adhere to SLAC specifications FP-202-631-14 and Level 1 vacuum specification SLAC-I-030-714-001-04-R001.

• Cleaning processes for UHV must be approved by SLAC.

• Final braze assembly and hydrostatic test checks must be performed in a UHV clean assembly area validated by SLAC.

• Parts must be shipped individually packaged, back-filled with clean, dry nitrogen.

• Quality Assurance requirements are detailed in Appendix A, including various certifications, inspections, and documentation.

• Not explicitly stated as a single period, but delivery dates are specified in weeks ARO in Table 1.

• Work will be performed by the Subcontractor, with final assembly potentially completed at SLAC.

• Exclusions include mirrors, actuators, and thermal straps (detailed in Section 5.2).

• Subcontractor must manage the project, provide monthly status reports, and hold bi-monthly progress meetings.

• A warranty is included for components failing to meet specifications upon delivery inspection.

• Detailed quality control requirements are outlined in Appendix A and B, covering areas such as design control, material traceability, certifications, inspections, and reporting.

Form / Attachment / Pricing Sheet

This document, titled "INTERNATIONAL REPRESENTATIONS AND CERTIFICATIONS," is a form that offerors must complete and return with their proposal. It is required for subcontracts where the offeror's performance is outside the United States or if the offeror will not recruit employees in the United States for the subcontract.

• Type of Organization: Offerors must specify their organizational structure (e.g., individual, sole proprietorship, corporation, non-profit).
• Debarment, Suspension, Proposed Debarment, and Other Responsibility Matters: Offerors must certify that they and their principals are not debarred, suspended, or proposed for debarment by any Federal agency. They must also certify regarding convictions or civil judgments for fraud or antitrust violations, and whether any contracts have been terminated for default.
• Payments to Influence Certain Federal Transactions: For offers exceeding $150,000, offerors must certify that no Federal appropriated funds have been paid to influence Federal transactions and disclose any non-Federal funds used for such purposes.
• Anti-Kickback: For offers exceeding $150,000, offerors must certify that they have not provided, attempted to provide, or solicited any kickbacks.
• Employee-Vendor Relationship Certification: Offerors must disclose if any employee or former employee of Stanford University, or their near relative, owns, controls, or has a significant financial interest in the offeror's organization.

Completion and submission of this form are mandatory for offerors meeting the specified criteria. Failure to provide accurate certifications may result in penalties or rejection of the offer. Bidders must carefully review each section to ensure compliance.

Solicitation / RFP / RFQ

This document, Section H - Special Terms and Conditions, outlines specific contractual terms and conditions applicable to a subcontract. It details requirements related to key personnel, subcontract administration, and options for increased quantity or extended terms.

• Key Personnel: Subcontractors must identify essential personnel and notify SLAC in writing 30 days prior to any changes, including justification for proposed replacements. No changes can be made without SLAC's written consent.

• Subcontract Administration: SLAC's contractual representative, Giang Ngo, is the sole authorized individual for making changes to subcontract requirements, Statement of Work, or Schedule. All notices and requests for approval must be directed to this representative.

• Technical Representative: A Technical Representative (TBD) will monitor subcontract work and clarify technical requirements but is not authorized to make changes.

• Option for Increased Quantity: SLAC may require delivery of Option Items as listed in the Schedule (Section B) at the stated quantity and price. This option can be exercised via a subcontract modification.

• Option to Extend Term: SLAC may unilaterally extend the subcontract term under the conditions and prices specified in the subcontract schedule. A Notice of Intent to Exercise the Option will be issued 30 days prior, and a Modification to Extend Services will be issued no later than 10 days before the option period begins.

Not applicable to this document.

Not applicable to this document.

This document specifies administrative and contractual procedures, not technical performance requirements. It references other sections of the subcontract (Section B for Schedule, Section B for Option Items) for specific details.

Form / Attachment / Pricing Sheet

This document, "Section L: Attachment 2: Technical Evaluation Checklist," is a form to be completed and submitted by the Offeror with their proposal for SLAC RFP 360851-A(GN). It outlines the technical factors that will be evaluated.

• Technical Requirements: Offerors must submit a data package demonstrating their ability to meet technical specifications outlined in engineering drawings (LCLSII-HE-1.4-SW-1277-R1, Section 5, Table 1).
• Technical Evaluation Criteria: The University will evaluate the data package against the requirements and specifications. Evaluation levels include:
  • EXCEEDS: Documentation goes beyond minimum requirements (e.g., tighter tolerances, higher complexity systems, in-house capabilities).
  • MEETS: Documentation demonstrates ability to manufacture and meet all specified requirements, including subcontractor capabilities.
  • DOES NOT MEET: Failure to provide complete subcontractor information or evidence of adequate technical competence.
• Manufacturing Capabilities and Capacity: Offerors must demonstrate adequate resources and project management support.
• Metrology Capabilities: Proof of a dedicated, clean, stable metrology area with appropriate tooling is required.
• Quality Assurance Program: Proof of a QA program capable of meeting SoW Appendix A requirements is needed.
• Past Performance: Documentation of relevant past performance in meeting similar technical requirements is required.
• Major Milestones and Delivery Date: Offerors must submit a successful completion and delivery schedule, including a breakdown of work, manufacturing, and inspections.

This checklist details the specific technical aspects that will be evaluated and the criteria for each. Bidders must use this form to ensure they provide all necessary documentation and information to demonstrate their technical capabilities and meet the evaluation standards for the RFP. It guides the content and format of the technical proposal submission.

Form / Attachment / Pricing Sheet

This document, titled "Representations and Certifications Supplement," is a form that potential offerors must complete and return with their proposal. It supplements the electronic Representations and Certifications available via the System for Award Management (SAM).

• Business Information: Requires details such as Business Name, Address, DBA, Unique Entity Identifier (UEI), DUNS number, and Tax Identification Number (TIN).
• SAM Electronic Representations and Certifications: Certifies that the information in SAM is current, accurate, and complete.
• Employment Eligibility Verification (E-Verify): For proposals exceeding $3,500, requires representation regarding E-Verify enrollment status.
• Employee-Vendor Relationship Certification: Requires disclosure if an employee or former employee of Stanford University, or their near relative, has a significant financial interest in the offeror's organization.
• Toxic Chemical Release Reporting: Applicable if the offer exceeds $100,000, requiring certification related to EPCRA and PPA filing requirements.
• Anti-Kickback: Applicable if the offer exceeds $100,000, requiring certification that no kickbacks have been provided or solicited.
• Export Control: Requires representations regarding whether furnished items are Trigger List Items, USML (ITAR) designated articles/services, or Dual Use Items (500 or 600 series), and other controlled items.
• Signature: Requires an authorized representative to sign, certifying the accuracy of the statements.

Completion and submission of this form are mandatory for proposals exceeding certain thresholds. It requires bidders to provide specific business information, certify compliance with various regulations (e.g., E-Verify, Anti-Kickback, Export Control), and disclose potential conflicts of interest. Failure to complete this form accurately may impact the evaluation and award of the contract.

Form / Attachment / Pricing Sheet

This document is an "Offeror's Request for Clarifications" form, serving as Attachment 1 to Request for Proposal No: SLAC_360851-A(GN). It is designed for potential bidders to submit questions regarding the solicitation.

• Offeror's Name: Field to enter the name of the bidding organization.
• Date: Field to record the date the request is submitted.
• Table: A structured table with columns for:
  • Item #
  • Date Submitted
  • RFP Document Reference
  • Question
  • Response Date
  • Response
  • RFP Actions

Bidders are instructed to complete this form to ask clarifying questions about the RFP. The form includes a due date of May 15, 2026, at 5 pm PST for submitting these requests.

This form is crucial for bidders to seek clarification on any aspect of the solicitation (RFP) before the proposal submission deadline. It provides a structured method for asking questions and allows the government to provide official responses, ensuring all bidders have access to the same information.

Solicitation / RFP / RFQ

This document outlines the "Evaluation Factors for Award" for a solicitation conducted under a Best Value Trade Off (BVTO) source selection process. The University will select the best overall offer based on an integrated assessment of technical and business factors, with technical factors being more important than business factors and price. The goal is to award to the Offeror who provides the greatest confidence in meeting or exceeding requirements, potentially leading to an award to a higher-rated, higher-priced Offeror if justified by technical superiority.

Proposals will be evaluated based on two volumes:

• Volume I - Technical Proposal: Evaluated for acceptability against SLAC's minimum requirements. Key factors include:
  • Ability to meet technical requirements.
  • Manufacturing capabilities and capacity (including metrology and quality assurance programs).
  • Past performance.
  • Major milestones and delivery date.
• Volume II - Business Proposal: Evaluated based on:
  • Price Proposal (completeness, realism, reasonableness).
  • Financial stability (verified via Dun & Bradstreet SER score and audited financial statements).
  • Contractual documents, terms, and conditions acceptance/exceptions.

• The contract type is not specified in this section, but it is a subcontract award.

• The period of performance and estimated value are not detailed in this document.

• Proposals require a Technical Proposal (Volume I) and a Business Proposal (Volume II).

• The University may establish a competitive range and conduct interviews.

• The University intends to award without discussions but reserves the right to conduct them.

• Proposals must meet SLAC's requirements for submission of complete and correct documentation and demonstrate satisfactory financial health.

• Not specified in this document.

• The evaluation process is subjective and relies on professional judgment.

• Unrealistic proposals may be rejected.

• The University will consider the "correction potential" of deficiencies.

• Debriefings are available upon request within specified timelines after notification of non-award.

Form / Attachment / Pricing Sheet

This document is a "Buy American Act Certification" form required for Solicitation Number 360851-A. It is used by bidders to certify whether their end products qualify as U.S. domestic commercial products.

• Certification of Domestic Product: Bidders must indicate "Yes" or "No" regarding whether their end product qualifies as a U.S. domestic commercial product.
• Excluded End Products: Section (A) allows for the listing of excluded end products in accordance with FAR Part 25.104.
• Component Origin: Section (B) requires certification that all end products, except those listed, are domestic source end products and that no components of unknown origin were sourced from outside the United States.
• Foreign Content Representation: Bidders must estimate the percentage of foreign content for items or services being procured, expressed as a percentage of the total award price.
• Signature Block: Section (C) requires the Offeror's signature, printed name, title, company name, and date to make the representations and certifications part of their quotation.

This form is critical for bidders to complete accurately as it pertains to compliance with the Buy American Act. Failure to complete this form correctly may impact the evaluation of their quotation or proposal. Bidders must carefully review the requirements for domestic products and foreign content and provide the necessary certifications and estimates.

Form / Attachment / Pricing Sheet

This document, Section K - Representations and Certifications, outlines the required representations and certifications that offerors must complete and submit as part of their proposal.

• SLAC National Accelerator Laboratory- REPRESENTATIONS AND CERTIFICATIONS SUPPLEMENT (August 2022): To be completed by ALL Offerors from within the U.S.
• SLAC National Accelerator Laboratory- INTERNATIONAL REPRESENTATIONS AND CERTIFICATIONS (May 2023): To be completed by ALL Offerors outside of the U.S.
• Buy American Act Certification: To be completed by ALL Offerors.

Offerors must carefully review and complete the applicable representations and certifications as instructed. Failure to provide these may impact the evaluation or award of the contract.

Solicitation / RFP / RFQ

This document, Section F - Deliveries or Performance, outlines the schedule for specific items related to the LCLS-II-HE Mirror Bender project. It serves as a sample for the draft contract, requiring offerors to propose their own delivery or performance schedule for SLAC's review.

The schedule details the fabrication and delivery of various mirror bender components, including:

• FLEXURE KINEMATIC MT 1 & 2
• DXS MR1L3 BENDER, MIR, DXS N
• DXS MR2L3 BENDER, MIR, DXS S
• MFX MR1L5 BENDER, MIR, MFX N
• MFX MR2L5 BENDER, MIR, MFX UP
• CXI MR3L0 BENDER, MIR, CXI N
• CXI MR4L0 BENDER, MIR, CXI UP
• DXS MR3L3 BENDER, MIR, DXS N
• DXS MR4L3 BENDER, MIR, DXS S

Each item is based on the LCLS-II-HE Mirror Bender SOW and ESD documents.

• The proposed delivery timeline for most items is "ARO+ 24 Weeks" (After Receipt of Order).
• Items 007 and 008 have a proposed delivery of "ARO+ 28 Weeks".
• Items 009 and 010 have a proposed delivery of "ARO+ 24 Weeks (No later than 4/30/2027)".

Offerors are required to propose their own delivery or performance schedule for SLAC's review.

Not specified in this document.

This document is a sample for the draft contract and is part of the Supply Chain Management for SLAC National Accelerator Laboratory.

Form / Attachment / Pricing Sheet

This document, Section E - Inspections and Acceptance, outlines the procedures and requirements for inspecting and accepting deliverables under the contract. It specifies who is responsible for inspection and acceptance at various stages.

• A table lists 10 item numbers (001-010) with columns for 'Inspect At', 'Inspect By', 'Accept At', and 'Accept By'.
• For items 001-008, 'SUBCONTRACTOR/SLAC' is listed under 'Inspect At', 'SUBCONTRACTOR' under 'Inspect By', and 'SLAC' under 'Accept At' and 'Accept By'.
• For items 009-010, 'SUBCONTRACTOR/SLAC' is listed under 'Inspect At', 'SUBCONTRACTOR' under 'Inspect By', and 'SLAC' under 'Accept At' and 'Accept By'.
• Note a) states that SLAC inspection and written acceptance are required for items 001-008.
• Note b) details final inspection and acceptance after delivery at SLAC, referencing the "LCLS-II-HE Mirror Bender SOW" (Document No. LCLSII-HE-1.4-SW-1277-R1 dated 9/10/2025) and the "LCLS-II-HE Mirror Bender ESD" (Document No. LCLSII-HE-1.4-ES-1074-R0 dated 2/29/2025).
• Note c) references "Section 13 - Inspection and Acceptance" within the SLAC National Accelerator Laboratory Terms and Conditions for Fixed Price Commercial Supplies and Services dated August 2023 for inspection and acceptance procedures.

This document is crucial for bidders as it defines the quality assurance and acceptance process for the goods or services being procured. Understanding these requirements is essential for ensuring deliverables meet contract specifications and for successful contract closeout. Bidders must pay close attention to the specific inspection and acceptance points, responsible parties, and referenced documents to incorporate these requirements into their project planning and execution.

Form / Attachment / Pricing Sheet

This document, Section G - General Terms and Conditions, incorporates by reference the 'Fixed Price Commercial Supply and Services General Terms and Conditions (Rev. August 2023)'. It serves to outline the standard contractual terms that will govern the opportunity.

• The primary content is the incorporation of the referenced General Terms and Conditions document.
• This section itself does not contain detailed terms but points to the authoritative document for those terms.

Bidders must review the referenced 'Fixed Price Commercial Supply and Services General Terms and Conditions (Rev. August 2023)' to understand the contractual obligations, rights, and responsibilities applicable to this opportunity. This document is crucial for proposal preparation and understanding the overall contract structure.

Form / Attachment / Pricing Sheet

This document, Section D - Delivery, Shipping, Packing, outlines the specific requirements and procedures for delivering, shipping, and packing goods related to the opportunity. It provides crucial information for vendors on how to prepare and dispatch items to SLAC National Accelerator Laboratory.

• Domestic Shipments: Will be FOB Destination.
• International Shipments: Will be made CIP SLAC, Menlo Park, and Duty Unpaid.
• Customs Coordination: Vendors are instructed to coordinate international shipments with SLAC's designated customs agent, Green Worldwide Shipping (USA), Inc. Contact details (phone, email, website) are provided.
• Shipping Address: A specific address for Green Worldwide Shipping, LLC in Burlingame, CA is provided for international shipments.
• Marking Requirements: Exterior shipping containers must be marked with the addressee (SLAC National Accelerator Laboratory B33, ATTN: TBD, 2575 Sand Hill Road, Menlo Park, CA 94025), shipper information, and the SLAC subcontract or purchase order number.

This document is critical for bidders to understand the logistical requirements for fulfilling any awarded contract. It details shipping terms, necessary coordination with customs agents for international vendors, and precise marking instructions for all shipments. Failure to comply with these shipping and marking instructions could lead to delays or non-compliance.

Form / Attachment / Pricing Sheet

This document, Section B - Supplies or Services and Prices/Costs, is a pricing sheet that requires bidders to provide unit and total prices for specific items. It is to be completed in accordance with Section C - Statement of Work.

• Lists specific "Supplies/Services" which are "Fabricate and delivery" of various "Mirror Benders" (e.g., FLEXURE KINEMATIC MT, DXS MR1L3 BENDER, MFX MR1L5 BENDER, CXI MR3L0 BENDER).
• Each item includes a "DSG" number for identification.
• Requires bidders to fill in "QTY" (Quantity), "UNIT PRICE", and "TOTAL PRICE" for each item.
• Includes "Option Line Item No. 004" for additional items (009 and 010) that may be exercised within 12 months of Base Award.
• Provides fields for "Total Subcontract Value", "Total Base and Option Subcontract Firm Fixed Price Value", and "Total Base and Option Subcontract Funded Amount".
• Includes fields for "Unique Entity ID", "ECCN", "Harmonized Tariff Schedule (HTS Code)", "DUNS Number", "Payment Terms" (Net 30 unless otherwise stated), and "Discounts".

This document is critical for bidders to provide their pricing for the specified supplies and services. It directly impacts the proposal's financial component and is essential for determining the overall cost of the contract. Bidders must carefully review the listed items and their associated quantities, referencing the Statement of Work for detailed specifications, and accurately complete the pricing information.

Form / Attachment / Pricing Sheet

This document is Section A of a subcontract form, which serves as the Subcontract Award Form. It outlines the basic terms and conditions of the subcontract, including identification of the parties, the solicitation and subcontract numbers, offer due dates, and a table of contents for the subcontract package.

• Solicitation Number: SLAC_360851-A(GN)
• Offers Due By: May 29, 2026, 5:00 PM PST
• Subcontract Administrator: Giang Ngo
• Issued By: SLAC National Accelerator Laboratory
• Submit Invoices To: SLAC National Accelerator Laboratory, Accounts Payable
• Project Site: SLAC National Accelerator Laboratory
• Table of Contents: Lists key sections of the subcontract, including Subcontract Award Form, Supplies/Services and Prices/Costs, Specifications/Statement of Work, Delivery, Inspections, Deliveries/Performance, General Terms and Conditions, Special Terms and Conditions, Specific Subcontract Clauses, List of Attachments, Representations and Certifications, Instructions to Offerors, and Evaluation Factors for Award.
• Brief Description of Services: Subcontractor shall fabricate, assemble, test, and deliver mirror benders.
• Total Amount of Subcontract: To be detailed in Section B.

This form is critical for bidders as it contains essential information for submitting an offer, including the solicitation number, offer due date and time, and contact information for the subcontract administrator and invoice submission. It also provides a roadmap of the subcontract package by listing the included sections and a brief description of the acquired services. Bidders must complete and sign this form as part of their offer.

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) for the procurement of LCLS-II-HE Mirror Benders. SLAC (Stanford Linear Accelerator Center) is seeking firm fixed-price proposals.

• Proposals must be submitted in accordance with Section B (Supplies or Services and Prices) and other applicable documents.

• Technical and business proposals must be in separate volumes; pricing information should not be included in the technical proposal.

• Specific requirements are detailed in the following sections:

  • Section C: Specifications/SOW and referenced applicable documents.
  • Section G: SLAC General Terms & Conditions and referenced applicable documents.
  • Section H: Special Terms and Conditions.
  • Section L: Instructions to Offerors (ITO).

• Contract type: Firm Fixed Price.

• Period of Performance: Not explicitly stated, but the procurement is for LCLS-II-HE Mirror Benders.

• Estimated Value: Not stated.

• Proposals must be received no later than Friday, May 29, 2026, 5:00 PM Pacific.

• Proposals must be valid for 90 days after submission.

• Submissions can be provided by electronic files in PDF or any digital format.

• SLAC intends to award without discussions, but reserves the right to conduct discussions if deemed in its best interest.

• Offerors must be registered with the System for Award Management (SAM).

• E-Verify as required by FAR 52.222-54, “Employment Eligibility Verification (July 2012)” applies.

• The following documents must be included with the business proposal:

  • Section A - Subcontract Award Form and acknowledgement of amendments.
  • Section H - Key Personnel Clause.
  • Section K - Representations and Certifications and Buy American Act Certification.
  • Section L - Attachment 1 “Offeror's Request for Clarifications” (to be emailed by May 15, 2026).
  • Section L - Attachment 2 - "Offeror's Technical and Business Checklist."

• Technical, contractual, and administrative questions should be directed in writing to Giang Ngo (giangn@slac.stanford.edu). Giang Ngo is the SOLE point of contact.

• Any communication to any other SLAC employee or contractor regarding this solicitation may be grounds for disqualification.

• SLAC will not be liable for any expense incurred in preparing a response.