Mobile Rack Maintenance and inspections

Amendment / Modification

• The response due date for Solicitation W911SD26QA074 has been extended.

• The original response due date was 08 May 2026.

• The new response due date is 18 June 2026.

• Solicitation W911SD26QA074

• The deadline for submitting proposals or offers has been extended to 18 June 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for providing quarterly preventive maintenance, inspection, and repair services for the Mobile Racking System located in the Cadet Services Warehouse at the U.S. Military Academy, West Point, NY.

• Perform quarterly preventive maintenance and inspections on the mobile racking system.

• Provide all necessary labor, travel, materials, parts, equipment, and supervision.

• Perform unscheduled maintenance and repairs to ensure the systems are fully operational and safe.

• Ensure compliance with OSHA regulations and relevant industry standards (e.g., NYS DOT Manual of Uniform Traffic Control Devices).

• Install safety bumper/strike rebound hardware, ground level operator control panels, secured junction boxes, and flexible conduits/cables.

• Provide and install all parts typical for preventive maintenance at no additional cost.

• Notify the Contract Officer’s Representative (COR) of any parts in jeopardy of becoming obsolete and attempt to source comparable replacements.

• Repairs: 95% of unscheduled maintenance issues resolved within 4 business days; 100% within 10 business days.

• Safety Features: 100% repair of safety features (bumpers, sensors) within 5 business days.

• OSHA Compliance: 100% compliance required.

• Quarterly PMCS: 100% inspection during quarterly services.

• Reporting: 100% on-time submission of reports detailing additional maintenance needs within 5 business days of service completion.

• Obsolete Parts Notification: 95% reporting within 4 business days of identification; 100% within 7 business days.

• Mitigation Strategies: Provide industry-standard reports with strategies for obsolete items within 14 business days of identification.

• Location: Building 917, U.S. Military Academy, West Point, N.Y.

• Work Hours: Standard operating hours are Monday-Friday, 0730 - 1630, excluding Federal holidays, unless otherwise authorized.

• Warranty: Standard industry warranty or better on all parts and labor.

• Reporting: Provide written reports via official email to the COR within 5 business days of quarterly service completion, including part replacement recommendations and sources.

• Emergency Repairs: Unscheduled repairs may be accomplished under the purchase order if they do not exceed applicable Emergency Repair CLINs. Significant repairs beyond quarterly maintenance require a signed and funded modification from the Contracting Officer.

Solicitation / RFP / RFQ

This solicitation, W911SD26QA074, is for Mobile Racks Maintenance Base services at the U.S. Military Academy, West Point, NY. The procurement is being conducted as an unrestricted set-aside.

• Preventative Maintenance and Inspection: Quarterly services and required unscheduled maintenance on the Mobile Racking System located in Building 917, Cadet Services Warehouse.

• Repairs: Ensure movable racking systems are fully operational, incorporating safety features and complying with OSHA standards.

• Reporting: Provide a written report within 5 business days of each quarterly service, detailing system status, replacement recommendations, and sources for parts.

• Parts Obsolescence: Notify the COR immediately of any parts nearing obsolescence and make reasonable efforts to source comparable parts.

• Emergency Repairs: Unscheduled repairs may be accomplished if within the amount for applicable Emergency Repair CLINs, or after a signed and funded modification.

• Warranty: Standard industry warranty or better on all parts and labor.

• Period of Performance: From 05 June 2026 to 04 June 2027 for the base period. Option periods are also listed.

• Contract Type: Firm Fixed Price.

• Estimated Value: Not explicitly stated in the provided pages.

• Offer Due Date: 08 May 2026, 12:00 PM.

• Evaluation Factors: Lowest Price Technically Acceptable (LPTA) source selection. Quotes will be evaluated based on Past Performance and Price. Past performance must be recent (within 3 years) and relevant. Price will be evaluated for reasonableness.

• Site Visit: A mandatory site visit is scheduled for June 1st, 2026, at 10 am at Building 917. Attendees must email shawn.m.valastro.civ@army.mil to confirm attendance. They will meet at 681 Roger's Place, floor 1, before proceeding to Building 917.

• Set-Aside: Unrestricted.

• NAICS Code: 811310 (Commercial and Trade Services).

• Size Standard: Not explicitly stated.

• The solicitation incorporates numerous FAR and DFARS clauses by reference, covering areas such as payment, invoicing, cybersecurity (CMMC), item unique identification, small business representations, and trade agreements.

• Specific points of contact for various line items (0001, 1001, 2001, 3001, 4001) are listed as ROBERT SESTAN (845-938-2908).