Mobile X-Ray Inspection Vehicles

Amendment / Modification

This amendment (A0001) to Solicitation 70B03C26R00000031 makes the following changes:

• Provides solicitation Questions and Answers.

• Revises the Statement of Work (SOW) (Attachment 1, revision 1.7 AMD 0001).

• Revises the Solicitation and Provisions.

• Statement of Work (Attachment 1)

• Solicitation and Provisions

Offerors are required to review all revised documents and submit a signed SF30 with their proposal. The amendment does not explicitly state changes to the proposal deadline, but offerors should confirm any impact on submission requirements.

Statement of Work (SOW)

To provide U.S. Customs and Border Protection (CBP) officers with Dual View (vertical and horizontal) Mobile X-Ray Vehicles to conduct Non-Intrusive Inspections (NII) of passenger baggage and parcels at U.S. land, air, and seaports of entry. The goal is to prevent the illegal entry of contraband while facilitating legitimate trade and travel.

• Supply turn-key mobile dual view x-ray vehicles, potentially with modifications to commercial designs.
• Procure up to 130 Mobile X-Ray Inspection Vehicles.
• Ensure systems are safe and maintain radiation exposure rates as low as possible, adhering to NRC standards.
• May include training and optional years of maintenance services beyond the warranty period.

This is an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with a 5-year Ordering Period.

• Technical/Operational Requirements: Includes specific details on vehicle dimensions, engine, power input, fuel type, auxiliary power, climate control, safety interlocks, imaging capabilities (dual view, organic/metallic discrimination), X-ray system performance (resolution, penetration), conveyor system, and operator station design.

• Reliability, Availability, and Maintainability (RAM): Minimum requirements for Mean Time Between Failure (MTBF) of 1,000 hours or 8,000 scans, and a minimum operating life of 10 years. Operational Availability targets are 95% for CONUS and 90% for OCONUS.

• Information Technology Security: Adherence to all DHS and CBP IT security policies, including encryption and access controls.

• Warranty: A minimum of a five-year Failure Free total system warranty covering corrective and preventive maintenance.

• Data Item Deliverables (DIDs): Numerous deliverables are required, including Project Management Plan, Reliability Prediction Report, Technical Manuals, Quality Assurance/Quality Control Plan, Acceptance Test Plan, Radiological Survey Reports, and Configuration Lists.

• Government Furnished Information/Materials: Contractor must manage GFI/GFM securely.

• Optional On-Demand Services: May include engineering services, site surveys, retrofit support, and training.

• Safety: Compliance with OSHA, GSA, and NRC regulations, including hazardous materials management and corrosion control.

• Configuration Management: All changes require prior approval.

• Travel: Pre-approved non-local travel may be reimbursed.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the "Mobile X-Ray Inspection Vehicles" solicitation (70B03C26R000000031).

• Image File Formats: Windows-readable image formats (e.g., JPG, TIFF) are acceptable; UFF and DICOS are not applicable to small-scale systems.
• System Integration: The mobile X-ray systems do not need to integrate with CBP enterprise infrastructure or cloud but must meet IT security requirements and be capable of secure data transmission and export in standard formats. No Interface Control Document (ICD) will be provided.
• Warranty: A 5-year Failure Free total system warranty is required and must be priced as part of CLIN 10.
• Project Management Plan (PMP): The PMP is due within 14 days of the first delivery order award, not with the proposal.
• Vehicle Height: The maximum vehicle height requirement is strictly 98 inches. Auxiliary climate control systems must be mounted on the rear door, not the roof.
• Cold Weather Package: This is a required feature for all systems, not optional.
• Shipping: CONUS shipping costs should be included in the system price. OCONUS shipping (CLIN 40) will be included in a delivery order.
• Data Item Deliverables (DIDs): Required DIDs for initial submission are exempt from the Volume I page limit.
• Trade Agreements Act (TAA): This procurement is subject to the TAA. The Buy American Act does not apply.
• Data Rights: The Government requires unlimited data rights for all deliverables, consistent with FAR 52.227-14.
• Delivery Timeline: The first system/unit is due within 120 days of the Delivery Order, with subsequent units delivered at a rate of two per month. The Final Configuration Review (FCR) occurs prior to delivery.
• Vehicle Weight: The maximum Gross Vehicle Weight Rating (GVWR) is strictly 9,500 lbs to avoid requiring a Commercial Driver's License (CDL).
• System Type: Only Dual-View X-ray systems will be considered; single-energy/single-view fixed solutions are not acceptable.

These clarifications address specific requirements, definitions, and submission details, impacting how vendors should prepare their proposals and technical approaches. Key requirements like warranty, vehicle dimensions, and data rights have been clarified.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) defines the tasks necessary to provide U.S. Customs and Border Protection (CBP) with Dual View Mobile X-Ray Vehicles. These vehicles will enable CBP officers to conduct Non-Intrusive Inspections (NII) of passenger baggage and parcels at U.S. land, air, and seaports of entry to prevent the illegal entry of contraband and facilitate legitimate trade.

• Supply turn-key mobile dual view x-ray vehicles with NII capabilities for U.S. Ports of Entry (POEs).

• The vehicles will be offered as a Commercial system, but may require modifications to support CBP's Concepts of Operation (CONOP).

• CBP intends to procure up to 130 vehicles.

• The system must meet stringent radiation safety standards (as low as possible, not exceeding 0.1 Rem per year).

• The contract may include training and optional years of maintenance services beyond the initial warranty.

• Reliability, Availability, and Maintainability (RAM) are critical. Minimum requirements include:

  • Mean Time Between Failure (MTBF): >= 1,000 hours or 8,000 scans.
  • Operating life: >= 10 years.
  • Operational Availability (Ao): 95% for CONUS locations, 90% for OCONUS locations.
  • Mean Downtime (MDT): <= 24 hours.

• Specific performance criteria are detailed for X-ray system performance, including wire resolution, penetration, and imaging capabilities (e.g., meeting ASTM F792-08 standards).

• The contract will have a 5-year Ordering Period.

• Delivery of systems will be Free on Board (FOB) Destination to government-specified CONUS and OCONUS locations.

• Delivery of the first system is due no later than 120 days after receipt of a Delivery Order, followed by subsequent deliveries.

• Technical/Operational Requirements: Includes detailed specifications for vehicle dimensions, engine, power systems, safety features (e.g., fire extinguishers, first aid kits, emergency lighting, siren), X-ray system components (source, imaging capabilities, performance), conveyor system, computer operator's station, and operational environment (temperature, humidity, air velocity).

• Information Technology Security: Adherence to all DHS and CBP IT security policies is mandatory.

• Quality Assurance and Testing: Includes Project Management Plan, Contractor Testing (First Article, Factory, Site Acceptance), Technical Reviews, Material Discrimination Testing, and Radiation Safety protocols.

• Configuration Management: Strict adherence to configuration management plans and documentation.

• Warranty: A minimum of five-year Failure Free total system warranty is required, including corrective and preventive maintenance.

• Data Item Deliverables (DIDs): Numerous DIDs are specified for various reports, plans, manuals, and training materials.

Solicitation / RFP / RFQ

This solicitation is for an Indefinite Delivery / Indefinite Quantity (IDIQ) contract for Non-Intrusive Inspection (NII) Mobile X-Ray Inspection Vehicles and related services for the U.S. Customs and Border Protection (CBP). The acquisition will be conducted using FAR Part 12 and 15, with specific class deviations.

• Mobile X-Ray Inspection Vehicles (Medium Energy Mobile System)

• Training Development

• Operator Training

• Shipping (OCONUS)

• Weatherproofing

• Cold Weather Package

• On-Demand Services (CLIN 70 pricing to be negotiated at the Delivery Order level)

• Contract Type: IDIQ with Firm Fixed Price (FFP) or Fixed Unit Price (FUP) Delivery Orders.

• Ordering Period: 60 months (5 years) from the date of award.

• Maximum Amount: $85,000,000.00.

• Minimum Guarantee: The initial Delivery Order.

• Pricing: FOB Destination. Includes shipping, set-up, and factory test representation. Pricing for contiguous US is required; OCONUS shipping may be quoted separately.

• Proposal Submission: Must be submitted electronically via email to Christopher J. Shaw. Organized into Volume I (Technical/Management), Volume II (Past Performance), and Volume III (Price).

• Technical Proposal: Max 25 pages, detailing approach to meet SOW requirements, including vehicle specs, safety, testing, lifecycle support, and integration with CBP systems.

• Past Performance: Max 10 pages, detailing experience with similar systems/services, customer satisfaction, problem resolution, and quality of deliverables. References required.

• Price: Firm-fixed prices for all items listed in the Schedule of Supplies/Services.

• Offer Validity: At least 180 calendar days from solicitation closing date.

• Questions Deadline: March 20, 2026, 10:00 AM PT.

• Offer Due Date: April 6, 2026, 10:00 AM PT.

• Basis of Award: Best value trade-off analysis, considering technical approach, management approach, past performance, and price.

• The acquisition is unrestricted.

• Attachment 1: Statement of Work.

• Attachment 2: Past Performance Questionnaire.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire designed to evaluate an offeror's experience on projects similar in scope, size, and complexity to the U.S. Customs and Border Protection (CBP) Mobile X-Ray Vehicles IDIQ Contract. The information gathered will assess the offeror's capability to successfully perform the contract requirements.

• Section 1: General Information: Collects details about the offeror, the project, and the customer point of contact.
• Section 2: Project Description: Requires a description of the project's scope, size, complexity, the offeror's role, and whether it involved Mobile X-Ray Vehicles or Non-Intrusive Inspection (NII) / Biometrics Entry/Exit (BEE) technologies.
• Section 3: Performance Evaluation: Asks for ratings (Excellent to Unsatisfactory) on various performance areas such as schedule adherence, budget, quality, technical expertise, communication, and customer satisfaction, with space for comments.
• Section 4: Strengths and Weaknesses: Prompts for key strengths and areas for improvement.
• Section 5: Additional Feedback: Inquires about the likelihood of recommending the contractor for similar work and any other relevant comments.
• Section 6: Certification: Requires certification of the information's accuracy.

Offerors should ensure their past performance references are aware of this questionnaire and can provide detailed, positive feedback. The information collected directly impacts the Past Performance evaluation factor of the overall solicitation. Completed questionnaires should be returned to christopher.j.shaw@cbp.dhs.gov.