MOF FR86 Base Repair and Resurfacing

Form / Attachment / Pricing Sheet

This document, "Material Procedures," outlines various guidelines and procedures related to materials control, soils, and testing for the West Virginia Department of Transportation, Division of Highways. It includes procedures for quality control and acceptance plans for subgrade, base course, and aggregate items, as well as procedures for designing asphalt mixtures with reclaimed asphalt pavement (RAP) and performance-graded (PG) binders. It also details procedures for asphalt shipping terminals, contractor quality control of asphalt concrete, and nuclear density testing.

• Materials Procedures (MP): A series of documents detailing specific technical requirements and processes.
• Quality Control (QC) Plans: Guidelines for contractors to develop and implement QC plans for various materials and construction processes.
• Sampling Procedures: Standardized methods for obtaining aggregate samples.
• Testing Procedures: Detailed instructions for various tests, including nuclear density tests, compaction testing, and asphalt mixture design.
• Attachments: Examples of forms and guides for QC plans, random number tables, and test data sheets.

This document provides essential technical specifications and procedural requirements that bidders must adhere to if they are involved in projects requiring these materials or processes. It details the quality control measures, testing protocols, and acceptance criteria that will be applied, which are critical for understanding project requirements and ensuring compliance. Bidders should pay close attention to the specific MP numbers and their associated requirements for materials like aggregates, asphalt concrete, and compaction control.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the specifications for Section 401: Asphalt Base, Wearing, and Patching and Leveling Courses. It details the requirements for constructing asphalt concrete courses, including materials, composition, construction methods, testing, and acceptance criteria.

• Description: Construction of one or more courses of asphalt concrete, mixed mechanically in a plant, designed according to the Marshall design system and contract documents. The work must conform to specified lines, grades, weights, thicknesses, and cross-sections shown on plans or established by the Contracting Officer's Representative (COR).
• Materials: Specifies requirements for Coarse Aggregate, Fine Aggregate, Mineral Filler, and Performance Graded Binders (standard grade PG 64S-22). It includes notes on deleterious materials and slag aggregate. RAP (Reclaimed Asphalt Pavement) is not permitted.
• Composition: Details the Job Mix Formula (JMF) requirements, including submission of proposed JMFs for each asphalt concrete type, and the information required for documentation (material sources, aggregate blend percentages, optimum asphalt content, temperature, and Fines to Asphalt ratio).
• Construction Methods: Requires submission of construction methods to the COR for review and potential modification. Equipment must be maintained in satisfactory working condition.
• Testing: Outlines various test methods (AASHTO and ASTM standards) for sampling, aggregate analysis, asphalt content, mixture properties, and specific gravity.
• Contractor Quality Control: Mandates contractor responsibility for quality control, including maintaining equipment and qualified personnel (certified Asphalt Plant Technician, Asphalt Field and Compaction Technician). A Quality Control Plan must be submitted. Job Mix Formula (JMF) field verification is required.
• Compaction: Specifies testing for compaction using Rollerpass methods and density testing. Minimum roller passes and density requirements are detailed.
• Acceptance Testing: Outlines acceptance testing based on Quality Control results and potential independent testing by the Forest Service. Surface tolerance and compaction acceptance are detailed.
• Weather Restrictions: Defines conditions under which asphalt can be placed, including surface and air temperature requirements, and cold weather paving provisions.
• Equipment: Specifies requirements for plants (compliance with air pollution control), dust collectors, truck scales, test weights, surge and storage bins, inspection of operations, trucks for transporting mixture, laboratories, asphalt paving equipment (pavers), and compaction equipment (rollers).
• Paving Operations: Details cleaning and sweeping, patching and leveling, scratch courses, spreading and finishing, rolling procedures, and joint construction.
• Protection: Contractor is responsible for protection of asphalt surfaces from damage.
• Measurement and Payment: Defines measurement by ton and outlines the basis of payment, including adjustments for pavement density and specific pay items.

Not explicitly stated in this document, but implied to be project-specific based on plans and COR direction.

• WVDOH approved sources for materials.
• JMF must be developed in accordance with WVDOH MP 401.02.22.
• Contractor must maintain a Quality Control Plan per WVDOH MP 401.03.50.
• Field verification of JMF per WVDOH MP 401.02.27.
• Quality control testing per WVDOH MP 402.02.27.
• Compaction testing per WVDOH MP 401.05.20.
• Warm Mix Asphalt is not permitted.
• Specific temperature requirements for material delivery, plant production, and placement.
• Strict adherence to weather restrictions.
• Equipment must meet specified standards and be approved by the COR/Engineer.
• Contractor is responsible for traffic control and protection of the pavement.

Solicitation / RFP / RFQ

This solicitation is for road repair construction services on Forest Road 86, within the Monongahela National Forest. The work includes, but is not limited to, base failure repair, pavement failure repair, and resurfacing.

• Base failure repair

• Pavement failure repair

• Resurfacing

• Contract Type: Firm Fixed Price Purchase Order

• Estimated Magnitude: Between $1,000,000 and $5,000,000

• Period of Performance: 120 days after Notice to Proceed (NTP). Specific dates are 06/15/2026 to 10/12/2026.

• Submission Deadline: Quotes must be received by 1700 EDT on 05/28/2026 via email to matthew.killian@usda.gov.

• Evaluation Criteria: Quotes will be evaluated on a best value basis considering:

  1. Technical Approach to Performing the Work
  2. Responsibility
  3. Experience & Past Performance
  4. Price (including Basis of Estimate)

• Site Visit: A site visit is scheduled for 9:30 AM EDT on 15 May 2026. Contact Matthew (Matt) Killian via email to attend.

• Questions Deadline: Questions must be submitted via email by 1300 EDT on 05/21/2026.

• Set-Aside: Total Small Business

• Offerors must submit pricing for all items to be considered responsive.

• The solicitation includes numerous FAR and AGAR clauses and provisions that bidders must review and comply with.

Statement of Work (SOW)

To repair base failures, pavement failures, and resurface Forest Road 86, addressing damage from flood occurrences and heavy equipment use to improve road safety and usability for forest users.

• Milling or sawing of pavement and excavation of unsuitable material.
• Repairing base failure areas by placing rock and separation fabric for French drains.
• Placing and compacting aggregate base stone.
• Placing HMA base material to restore original road grade.
• Applying HMA leveling and wearing courses to the entire project area.
• Scarifying shoulders, removing topsoil and vegetation, and placing aggregate for 1' shoulders.
• Hauling milled HMA material to FR 101 for placement in approximately 3-inch-deep compacted lifts.
• The contractor is responsible for all supervision, labor, equipment, materials, quality control, and incidentals.
• Work must comply with contract drawings, detailed scope of work, industry standards, and WVDOH 2023 Standard Specifications for Construction of Roads and Bridges, Supplemental Project Specifications (SPS).

Not explicitly stated, but the work is for Forest Road 86.

• Submit an approved WVDOH Job Mix Formula for HMA material for COR approval.
• HMA must be produced at a WVDOH Certified Asphalt Plant; a two-hour haul is ideal due to time and temperature sensitivity.
• Submit a traffic control plan to the COR 7 days prior to starting work.
• Submit a spill prevention plan to the COR 7 days prior to starting work.
• Submit an Erosion and Sediment control plan to the COR 7 days prior to starting work.
• Submit a quality control plan to the COR 7 days prior to starting work, including testing data for HMA products, stone, and compaction. QC testing results to be submitted weekly.
• Other required submittals must be provided to the COR a minimum of 7 days prior to starting work associated with those items.
• All work must be performed in accordance with project plans, specifications, and WVDOH 2023 Standard Specifications.

Form / Attachment / Pricing Sheet

This document, "WVDOH Standard Specifications Roads and Bridges 2023 Edition," serves as a comprehensive reference for construction standards related to roads and bridges in West Virginia. It details definitions, bidding requirements, contract execution, scope of work, material controls, and various construction methods and pay items.

• Organization: Specifications are divided into sections covering General Provisions, Earthwork, Bases, Asphalt Pavements, Rigid Pavement, Incidental Construction, Materials Details, Control of Materials, Prosecution and Progress, Measurement and Payment, and Miscellaneous Provisions.
• Definitions: Section 101 provides essential definitions for contract language.
• Bidding Requirements: Section 102 covers eligibility, proposal forms, proposal submission, and disqualification criteria.
• Construction Methods: Various sections detail specific methods for earthwork, paving, concrete, steel structures, railings, pipe culverts, underdrains, guardrails, signs, lighting, traffic signals, pavement markings, and temporary barriers.
• Materials Specifications: Division 700 outlines requirements for aggregates, cement, asphalt, concrete, reinforcing steel, and other construction materials.
• Testing Procedures: References AASHTO, ASTM, and WVDOH test procedures for evaluating material properties.
• Quality Control: Outlines requirements for contractor quality control testing and material approval.

This document is essential for bidders to understand the technical requirements, material specifications, construction methods, and payment terms for road and bridge construction projects. It defines the exact materials and their required specifications that must be used, impacting accurate bidding, material procurement, and successful project execution. Compliance with these standards is critical to avoid material rejection, delays, and contract issues.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the specifications for repairing roadway base failures, including furnishing equipment, labor, and materials.

• Furnish equipment, labor, and materials for roadway base failure repairs.

• Includes cutting asphalt, excavating base failure areas, and placing geotextile fabric.

• Involves furnishing, hauling, placing, and compacting rock to create underdrains.

• Requires shaping excavated areas and drainage channels to drain to the fill slope.

• Geotextile filter exposure limited to less than 10 days for permanent installation.

• Excavated areas in paved road prism to be filled to within 3 inches of final grade by the end of each day.

• Underdrain stone material must be angular, hard, durable, and resistant to weathering and water action; crushed river rock or rock with rounded surfaces is prohibited.

• Material consolidation verified by smooth drum vibratory roller or approved means, with no sign of deformation upon repeat compaction.

• Placed material in lifts no greater than 12 inches.

• Top of gabion rock shaped to match plan road template +/- 0.5 inches.

• Overlap of fabric for subsurface drainage minimum 24 inches at all seams.

• Not explicitly stated in this document, but implied to be within the "Monongahela N.F." (National Forest).

• Geotextile filter must be protected with a waterproof and ultraviolet resistant cover if stored outdoors.

• Asphalt pavement to be saw cut to full depth, with straight longitudinal and transverse joints.

• Final width, length, and depth of repair to be determined in the field, approved by the COR.

• Drain material installation contingent on COR acceptance of final excavation location and extent.

• No soil or other foreign material allowed in drain systems.

• Excavated material disposal in an approved waste site off Forest Property, per standard specifications.

• Geotextile filter to be replaced if damaged during installation.

• Excavated surfaces to be smoothed to prevent geotextile damage.

• Excavated areas to be smoothed, shaped to drain, and compacted.

• Measurements for excavation and underdrains to be taken to the nearest 0.1 ft.

• Fabric for subsurface drainage must be smooth, taut, and wrinkle-free, with sufficient excess for encapsulation.

• Underdrain stone placement to avoid direct equipment operation on fabric.

• Payment for underdrains calculated based on length and width at a depth of 12 inches for base failure area and drain.

Form / Attachment / Pricing Sheet

This document is a General Decision for Highway Construction Projects in West Virginia, issued by the U.S. Department of Labor. It provides prevailing wage rates and fringe benefits for various labor classifications.

• General Decision Number: WV20260098
• Publication Date: 01/02/2026
• State: West Virginia
• Counties: Logan, Monroe, Nicholas, Pocahontas, and Webster
• Construction Type: Highway
• Labor Classifications & Rates: Lists specific job titles (e.g., Carpenter, Operator: Loader, Operator: Crane, Ironworker, Laborer) with their corresponding hourly wage rates and fringe benefits.
• Effective Dates: Most rates are effective from 12/01/2024 or 01/01/2025.
• Executive Order Notes: Includes information on Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage for Federal Contractors).
• Wage Determination Appeals Process: Outlines procedures for appealing wage determinations.

This document is crucial for bidders on federal highway construction projects in the specified West Virginia counties. It establishes the minimum prevailing wage rates and fringe benefits that must be paid to laborers and mechanics employed on the contract, ensuring compliance with labor standards. Bidders must use these rates when calculating their labor costs for proposals and ensure their bids reflect these requirements.

Form / Attachment / Pricing Sheet

This document is a "Schedule of Items" (SOI) for the "MOF FR86 BASE REPAIR AND RESURFACING" opportunity at the Monongahela National Forest. It serves as a fillable form for vendors to prepare their quotes.

• ITEM NO. 0001: MOF FR86 BASE REPAIR AND RESURFACING (Lump Sum)
• Components: The main item is broken down into specific components:
  • Mobilization (Lump Sum)
  • Excavation of Base Failure Areas (Cubic Yards)
  • Underdrains for Base Failure Repair (Cubic Yards)
  • Class 1 Aggregate for Base Failure Repair (Cubic Yards)
  • Class 1 Aggregate for Shoulder Stone (Tons)
  • Asphalt Base Course (Tons)
  • Asphalt Surface Course (Tons)
  • Asphalt Leveling (Tons)
  • Tack Coat (Gallons)
  • Milling Asphalt (Square Yards)
  • Traffic Control (Lump Sum)
• Units: Quantities are specified in Lump Sum (LSQ), Cubic Yards (CY), Tons (TON), Gallons (GAL), and Square Yards (SY).
• Pricing: Vendors are instructed to "SEE TOTAL" for unit prices and amounts, indicating this is a pricing submission form.
• Vendor Information: Fields are provided for Vendor Name, Business Email, SAM UEI #, Business Phone, Authorized to Sign (Name & Title), Signature, and Date.

Vendors must carefully read this solicitation and use this form to prepare and submit their quotes. It outlines the specific items and estimated quantities for the base repair and resurfacing work. Submission of a signed SOI represents the offeror's commitment to the data provided. Vendors are responsible for verifying all pricing data. The government will not be liable for calculation or pricing errors.

Form / Attachment / Pricing Sheet

This document is an Experience Questionnaire required for potential bidders responding to a USDA Forest Service solicitation. It is designed to gather information about a contractor's experience, capabilities, and resources relevant to the contemplated work.

• Contractor Information: Name, address, telephone number.
• Business Type: Classification (Company, Corporation, etc.).
• Experience: Years in the line of work and years as prime/sub-contractor.
• Past Performance: Details of projects completed in the last three years, including contract amount, type of project, description, date completed, and owner contact information.
• Current Commitments: List of concurrent contractual commitments.
• Past Failures: Disclosure of any uncompleted work or work completed by performance bond.
• Site Visit: Confirmation of whether the project site was visited.
• Organization & Resources: Minimum/maximum employees, payroll status, available equipment, and estimated progress rates.
• Key Personnel Experience: Experience of principal individuals, including their position, years of experience, and magnitude/type of work.
• Equipment: Detailed list of owned or rented equipment with maintenance plans.
• Quality Control: Contractor's self-inspection procedures.
• Certification: A statement certifying the completeness and correctness of the information provided.

Bidders must complete this questionnaire thoroughly and accurately. The information provided will be used by the USDA Forest Service to assess the bidder's experience, capability, and capacity to successfully perform the contract requirements. Failure to provide complete and satisfactory information may impact the evaluation of the bid.