Moody AFB Contractor Operated Civil Engineer Supply Store (COCESS)

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a simplified method for Civil Engineer Squadron (CES) personnel and Facility Managers to purchase quality materials, tools, and equipment for work tasks, construction, recurring preventive maintenance, and repairs, including the Base U-Fix-it program.

• The Contractor shall provide all necessary labor, supervision, equipment, supplies, transportation, and materials to support a Contractor Operated Civil Engineer Supply Store (COCESS) at Moody Air Force Base (AFB), Georgia.

• The Contractor shall source, purchase, receive, issue, deliver, and stock a variety of materials, equipment, parts, and supplies for construction and facility maintenance and repair.

• The store will stock high-use/critical/consumable materials for immediate purchase and suggested U-Fix-it items.

• The Contractor will manage inventory using the NexGen IT system and will be responsible for creating item specifications, inventory items, stock locations, purchase requests, processing purchase orders, receiving inventory, stocking the Government warehouse, issuing parts, and invoicing.

• The store will carry commercial materials across various categories including electrical, plumbing, HVAC, sheet metal, welding, carpentry, pavement, hardware, and general construction.

• Customer Service: No more than 2 valid complaints per month.

• NexGen IT Roles and Responsibilities Compliance: 95% of the time.

• Contractor Training Compliance: 95% on time.

• Premium Freight and Transportation Charges COR Approval: 98% of the time.

• Items >$35K CO Approval: 100% of the time.

• Off-Line for Over-the-Counter Sales updated next duty day: 98% of the time.

• NPI Quotes Received on Time: No more than 3 quotes not meeting timeline per month.

• Hazardous Material Approval Compliance: 98% of the time.

• "Like-Item" Substitutes Approval: 100% of the time.

• Merchandise Return Policy Compliance: 98% of the time.

• Delivery: Items provided by Required/Agreed Delivery Date for All Requirement Categories (95% of the time); Estimated Delivery Date provided upon request (within 1 duty day).

• Receipt and Issue Transactions in NexGen IT: 95% of the time.

• Hazardous Material Storage and Inventory Compliance: No more than 2 non-compliance occurrences per month.

• Hazardous Material Labeling and Transaction Processing: 100% of the time.

• Warranties Provided to COR and Copy Kept on File for 1 Year Compliance: 98% of the time.

• Sales Ticket Processing and Compliance: No more than 2 non-compliance occurrences per month.

• Required Reports and Listings Compliance: No more than 2 non-compliance occurrences per month.

• Record Keeping and Inspection Compliance: 98% of the time.

• COCESS Store Hours of Operation and On-Site Manager Availability Compliance: 98% of the time.

• Hazardous Material Spill Response Compliance: 100% of the time.

• The store is located at Moody AFB, Georgia.

• The contract period of performance is not explicitly stated but implies ongoing operations.

• System Usage: Mandatory use of NexGen IT for all material control processes.

• Pricing: Use of online pricing databases and Attachment Y, Pricing Discount Coefficient Table for pre-priced items. Non-Priced Items (NPIs) require fair and reasonable pricing.

• Hazardous Materials (HAZMAT): Strict compliance with Air Force Manuals and EESOH-MIS for handling, storage, and reporting.

• Security: Compliance with Moody AFB security requirements, including background checks and CAC cards for personnel.

• Personnel: Must have a minimum of two years of experience in merchandising or supply logistics for the Store Manager. All personnel must be able to read, write, speak, and understand English.

• Government Furnished Property: Includes space in Building 980, a perimeter fenced outside storage area, and two computers with monitors, one printer, and associated software.

• Reporting: Daily sales tickets, monthly summary of sales reports, monthly hazardous material purchase reports, store stock listings, and employee listings are required.

• Transition: A transition plan is required if the contractor is not the incumbent.

• Phase-Out: A phase-out plan is required for contract completion.

Other / Unclassified

This document is a protected PDF file. The reader being used does not support opening files protected by Microsoft Office. A compatible PDF reader is required to view the content.

This document cannot be summarized as its content is inaccessible due to protection. Bidders will need to obtain a compatible PDF reader to access the information contained within the "COCESS SOW .pdf" file.

Form / Attachment / Pricing Sheet

This document, "Appendix C - Moody Daily Sales Report.xlsx", is an Excel spreadsheet containing daily sales data. It appears to be a report detailing sales transactions, categorized into "Over-The-Counter Sales" and "SPECIAL ORDER SALES".

• Date: The date of the sales transaction.
• Invoice #: The invoice number associated with the sale.
• Gov't P.O. #: Government Purchase Order number, if applicable.
• Shop: The shop or department where the sale occurred.
• Customer: The customer making the purchase.
• Part # / DESCRIPTION: Details of the item sold.
• Qty: Quantity of the item sold.
• Price / Ext. Price: Unit price and extended price for the item.
• Type: Transaction type (e.g., NPI).

This report provides historical sales data for specific items. Bidders may use this information to understand past sales volumes, pricing, and types of transactions relevant to the opportunity. This data could be useful for developing pricing strategies or assessing the potential scope of future requirements if the opportunity involves similar goods or services.

Form / Attachment / Pricing Sheet

This document, "Financial Institution Reference Sheet," is an attachment intended to be included with a bidder's quote. It serves as a reference for each financial institution with which the bidder has a business account. The information may be sent to these banking institutions as part of the government's determination of contractor responsibility during the solicitation's evaluation process.

To Be Filled Out By Contractor:

• Company's Name
• Point of Contact (POC) Name and Phone Number
• Financial Institution Name
• POC Name, Title, Phone Number, and Fax Number for the financial institution
• Permission for the 23D Contracting Squadron, Moody AFB, GA, to release account information.
• Contractor Name/Title, Signature, and Date.

To Be Filled Out By Financial Institution (Only if firm is selected as potential awardee):

• Average monthly balance in checking (provided as a range).
• Average monthly balance in savings (provided as a range).
• Amount of any current loans (provided as a range).
• Amount of any lines of credit (provided as a range).
• Information on any late payments or NSF's.
• Duration of the relationship with the institution.
• Credit rating with the institution.
• Verification that the provided information is current.
• Financial Institution Name/Title, Signature, and Date.

Bidders are required to include this reference sheet with their quote. It is a mandatory part of the submission for evaluating contractor responsibility. The form requires information about the bidder's company and their banking relationships, and a section that will be completed by the financial institution if the bidder is selected as the awardee.

Form / Attachment / Pricing Sheet

This document is the Past Performance Information Form (Attachment W) for Solicitation FA483025R0012, "CONTRACTOR OPERATED CIVIL ENGINEER SUPPLY STORE (COCESS)". It is designed to collect detailed information about an offeror's past performance on relevant contracts.

• Offeror Information: Name, CAGE Code, UEI Number, and identification of the Prime Offeror if the current offeror is a subcontractor.
• Program Title: The title of the program under which the past performance was rendered.
• Contract Specifics: Contracting Agency/Customer, Contract Number, Contract Type (e.g., Firm Fixed Price, Cost Reimbursable), Period of Performance, Contract Dollar Value, and whether the contract was entered into the Contractor Performance Assessment Reporting System (CPARS).
• Contract Environment: Location of performance (e.g., Air Force Base, DoD Installation, Federal/State/County/City facility).
• Description of Contract: Whether the offeror acted as Prime or Subcontractor, and a description of services provided, highlighting relevance to the Mess Attendant Support Service acquisition.
• Technician Experience: Years of technician experience.
• Primary Customer Points of Contact: Name, Office, Telephone Number, Email Address, and FAX Number for Government contracts (or equivalent for commercial contracts).

Bidders must complete and submit this form to provide detailed information about their past performance on contracts similar to the one being solicited. This information is crucial for the government's evaluation of the offeror's ability to successfully perform the required services. The form requires specific details about contract type, value, performance environment, and customer points of contact, which will be used to assess past performance.

Form / Attachment / Pricing Sheet

This document is an "Order Form" or "Purchase Order Request Form" used for requesting materials or equipment. It appears to be an internal form for the requesting entity, not a direct solicitation document for vendors to bid on.

• Item Requested: 2 units of "UE 1GSWLLP13 Excela Electronic Pressure Switch: 0-50 PSI" manufactured by United Electric Controls.
• Cost: Unit cost is $496.0, with a total cost of $992.0.
• Requester Information: Details include date requested (2022-10-26), requested by (West), WT/Bldg #, Shop Code (LG), and Required Date (2022-11-10).
• Vendor Information: The form lists "Lesman.com" as the vendor, with contact email "sales@lesman.com" and phone number "1-800-953-7626".
• Approval Signatures: Fields for Shop Chief/Foreman and Superintendent/Ops Deputy (if over $1,500.00) are included.

While this document lists a specific vendor and item, it functions as an internal request form. Bidders may find it useful to note the specific part number and description of the item requested (United Electric Controls 1GSWLLP13 Excela Electronic Pressure Switch) and the listed vendor (Lesman.com) as this may indicate a potential supplier or a specific requirement for a future opportunity. However, this document itself does not constitute a solicitation or request for quotes.

Form / Attachment / Pricing Sheet

This document is a base map providing a visual representation of a facility, likely for logistical or navigational purposes related to a government contract opportunity. It indicates key locations such as the "VISITORS CENTER" and the "CONTRACTING SQUADRON."

• Aerial view of a complex with buildings, roads, and infrastructure.
• Labeled points of interest: "VISITORS CENTER" and "CONTRACTING SQUADRON."
• Roads, pathways, and general layout of the area.
• Surrounding landscape including a golf course, wooded areas, and a body of water.

This map is relevant for bidders to understand the physical location of key facilities related to the opportunity. It may be important for site visits, understanding access points, or general logistical planning if the contract involves on-site work or interaction with specific government offices.

Form / Attachment / Pricing Sheet

This document is a "Past and Present Performance Questionnaire" (Attachment X) used to gather feedback on a contractor's performance. It is intended for use by individuals who have direct knowledge of a contractor's work to evaluate their performance relevant to the "CONTRACTOR OPERATED CIVIL ENGINEER SUPPLY STORE (COCESS)" contract at Moody AFB, GA.

• Section I: General Information: To be completed by the contractor, this section requests details about the offeror, program title, contract specifics (type, period of performance, dollar value, CPARS status), contract environment, and a description of services provided.
• Section II: Respondent Information: To be completed by the respondent (point of contact for past performance), this section collects contact details and verifies the accuracy of the contractor-provided information.
• Section III: Performance Information: This section requires the respondent to rate the contractor's performance across various categories (e.g., transition, compliance, personnel, technical skills, emergency response, regulatory compliance, waste disposal) using a scale from Exceptional (E) to Unsatisfactory (U), or Neutral (N) / Not Applicable (N/A). Narrative explanations are required for Marginal (M) or Unsatisfactory (U) ratings.
• Specific Questions: Includes questions on contractor transition, compliance, personnel management, technical expertise, emergency response, willingness to correct issues, regulatory compliance, hazardous waste handling, and overall performance. It also asks if the contractor received default/cure notices and whether the respondent would award another contract.
• Remarks: Space is provided for detailed explanations, especially for unfavorable ratings.

This questionnaire is crucial for potential bidders as it directly solicits feedback that will likely form a significant part of the past performance evaluation for the COCESS contract. Understanding the criteria and the rating scale will help bidders anticipate how their own past performance might be assessed and what information is expected from evaluators.

Form / Attachment / Pricing Sheet

This document, "Exhibit 1 - Moody Historical High-Use .xlsx", is an Excel spreadsheet that lists various items, their manufacturers, part numbers, units of measure, and quantities. It appears to be a historical high-use list of supplies or materials.

The spreadsheet contains columns for: Description, Manufacture, Part Number, UM (Unit of Measure), and Total (Quantity). It details a wide range of products including electrical tape, drywall screens, air filters, ballasts, conduit, plumbing supplies, fasteners, tools, cleaning supplies, paint, and more.

This document provides potential bidders with insight into the types and quantities of materials that have been historically used. This information can be valuable for understanding the potential scope of future procurements, estimating material needs, and identifying potential suppliers or product specifications. Bidders may use this data to gauge their ability to supply similar items or to inform their pricing strategies.

Form / Attachment / Pricing Sheet

This document, "Exhibit 2 - Moody Common U-Fix-It List," provides a list of common maintenance and repair items that may be required for the opportunity. It serves as a reference for potential supplies or materials.

• Mouse Traps
• Glue Traps
• Amdro Insecticide
• Combat Roach Trap
• Maxforce FC Ant bait
• Wasp Freeze
• Round-Up (24 oz. pump spray bottle)
• Toilet Seat (Standard)
• E-Z Bellows Plunger
• Dowel Rod for testing emergency lights
• Pine Straw (note: not stockpiled, available in local market)
• Paint and paint supplies (available on case-by-case basis)

This list may inform bidders about the types of materials and supplies that could be part of the contract's scope. Bidders should consider the availability and pricing of these items when preparing their proposals or quotes. The "subject to change" note indicates that this list is not exhaustive and may be updated.

Amendment / Modification

This document is an addendum to solicitation RFO 52.212-2, "Evaluation-Commercial Products and Commercial Services." It provides a deviation to the standard evaluation process.

• The primary change is the introduction of a "Subjective Tradeoff" source selection method, aligning with Revolutionary FAR Overhaul (RFO) Parts 12 and 15, Defense Federal Acquisition Regulation Supplement (DFARS), and Defense Air Force RFO Supplement (DAFRFOS).

• Technical and Past Performance are combined and are significantly more important than Price.

• The evaluation process will prioritize the first five lowest-priced, responsive proposals for technical acceptability. Past performance will then be evaluated for those technically acceptable offers.

• The evaluation will continue until at least two offers are technically acceptable and one has a Substantial Confidence past performance rating, or until all offers are evaluated.

• The document clarifies that the evaluation of options does not obligate the Government to exercise them.

• Offerors must submit a Store Management Plan and a Transition Plan as part of their technical proposal.

• The evaluation of offers will be based on Price, Technical Capability, and Past Performance, with Technical and Past Performance being more important than Price.

Amendment / Modification

This document is an addendum to solicitation clause 52.212-1, "Instructions to Offerors - Commercial Products and Commercial Services." It provides specific instructions and clarifications for offerors responding to this solicitation.

Key modifications and clarifications include:

• Submission of Offers: Offers must be submitted electronically via the DoD Safe site or email to designated points of contact. Paper copies will not be accepted. All documents must be in .pdf format and include the volume number and offeror's CAGE code in the file title.
• Offer Acceptance Period: Offerors agree to hold prices firm for 90 calendar days from the receipt of offers.
• Late Submissions: Offers received after the due date and time will be considered late and handled per RFO 52.212-1(c).
• Offer Structure: Responses must include four parts: Cover Page, Volume I - Price, Volume II - Technical, and Volume III - Past Performance.
• Volume I - Price: Requires a statement of accession to contract terms, completion of SF1449 blocks, acknowledgment of amendments, and submission of Attachment Y (Pricing Discount Coefficient Table) and Attachment K (Common COCESS Items Price List). Offerors must use provided Excel spreadsheets and only fill in highlighted cells.
• Volume II - Technical: Must include a Store Management Plan and a Transition Plan. Proposals should not simply restate the SOW but provide rationale for meeting requirements.
• Volume III - Past Performance: Limited to two pages per contract. Offerors must submit information on no more than five recent and relevant contracts. Teaming arrangements require specific documentation, including consent letters from subcontractors.
• Page Limitations: Specific page limits are defined for various sections, including the Technical Volume (10 pages per part) and Past Performance (2 pages per contract).

This addendum modifies and clarifies instructions related to offer submission, content, format, and evaluation criteria as detailed in the original solicitation.

Offerors must adhere to the electronic submission requirements, specific formatting for file names, and the detailed content requirements for each volume (Price, Technical, Past Performance) to ensure their offer is considered responsive and eligible for award. The addendum also emphasizes the importance of providing detailed, convincing rationale in the Technical Volume and thorough, relevant information in the Past Performance Volume.

Solicitation / RFP / RFQ

This solicitation (FA483026R0002) is for the "Contractor Operated Civil Engineer Supply Store (COCESS)" at Moody AFB. The government is procuring supplies and services related to this store.

• The core requirement is the operation of the Moody AFB Contractor Operated Civil Engineer Supply Store.

• This includes "Operations Cost (All Material)" and "Reimbursable Expenses."

• Product Service Code: 5340

• Pricing Arrangement: Firm Fixed Price

• The maximum dollar value for this contract, including all options, is $10,000,000.00.

• The contract period of performance is from May 1, 2026, to April 30, 2031, with potential for extensions.

• Contract type is Firm Fixed Price.

• Offer Due Date: March 25, 2026, at 4:30 PM local time.

• Offers must be submitted electronically via the DoD Safe site, email, or on CD/DVD.

• Proposals must be in .pdf format.

• The proposal will be evaluated based on Price, Technical Capability, and Past Performance. Technical and Past Performance combined are significantly more important than Price.

• Evaluation will be a Subjective Tradeoff process.

• Offerors must submit a Store Management Plan and a Transition Plan.

• Past performance will be evaluated for recency, relevancy, and quality.

• This acquisition is currently set aside as "Unrestricted."

• Numerous attachments are listed, including a Statement of Work (SOW), various forms, price lists, and questionnaires.

• Specific instructions for offer preparation are detailed, including page limitations for different volumes (Technical, Past Performance).

• The contract includes FAR and DFARS clauses related to payment, invoicing, and other contractual requirements.

Form / Attachment / Pricing Sheet

This document, "Attachment Y - Moody PDC Table .xlsx", provides a table of Pricing Discount Coefficients. Bidders are to use this table to understand proposed discount percentages and coefficient factors for various databases and categories. It also outlines requirements for option years.

• Primary/Alternate Database: Specifies whether the entry is for a primary or optional alternate database.

• DATABASES: Lists the specific databases (e.g., Grainger, MSC Industrial, NAPA, SupplyHouse, Lowes, Home Depot).

• CATEGORY: Details the product or service category associated with the database (e.g., Electrical Systems (IT), Power Production (OX), HVAC/EMCS (WW), Structures (CA), Utilities (EC), Horizontal Repair / Heavy Equipment (PX), Tools & Safety).

• DISCOUNT PERCENTAGE: Indicates the proposed discount percentage (all listed as 1.0 in the provided data).

• COEFFICIENT FACTOR: Indicates the proposed coefficient factor (all listed as 1.0 in the provided data).

• Bidders should note that the table includes a section for "Contractor Proposes highlighted Blocks".

• If Discount Percentages/Coefficient Factors are expected to change for Option Years, the Offeror must complete a separate Pricing Discount Coefficient Table for each proposed option year.

This attachment is crucial for bidders to understand the pricing structure and potential discounts applicable to the opportunity. It directly impacts how proposals should be formulated, especially concerning pricing for different product categories and potential option periods. Failure to adhere to the requirements for option year pricing could affect proposal completeness or evaluation.

Questions & Answers / Clarifications

This document, titled "QUESTIONS & ANSWERS MATRIX" (Attachment Z), serves as a template for recording questions submitted by potential bidders and the government's responses. It is intended to provide clarifications regarding the solicitation.

• The matrix includes columns for Solicitation Reference, Question/Comment, Government Response, whether the response resulted in a change to the SOW or drawings, and a Change Reference.
• An example provided shows a question about confirming the submission requirement for the "PPQ" (Pre-Proposal Questionnaire), referencing "Attachment 8, PPQ".
• The example also indicates that this question may result in a change to "Attachment 8, PPQ".

This document is a tool for clarifying solicitation details. Any responses that result in changes to the Statement of Work (SOW) or drawings will be noted, potentially impacting bidder requirements and proposal preparation.

Form / Attachment / Pricing Sheet

This document, "Appendix B - Moody Monthly Summary Of Sales Report," is an Excel spreadsheet intended to provide a monthly summary of sales data. It appears to be a template or a report format that bidders may need to reference or potentially populate as part of the opportunity.

• The report includes columns for DATE, INVOICE, TRIRIGA PO#, SHOP, NAME, WT #, InvItem#, Part #, DESCRIPTION, U/M, QTY, PRICE, EXT.PRICE, TYPE, CATEGORY, DBASE, COEF, and DATE.
• Sample data entries are provided for September 2020, detailing specific items sold, quantities, prices, and associated codes.

This attachment may be relevant for bidders to understand historical sales data, product categories, or pricing structures related to the opportunity. It could serve as a reference for expected product types or as a template for reporting if sales data is a component of the contract requirements.

Forms / Attachments / Pricing Sheets

This document, "Attachment K - Moody Common COCESS Items Price List .xlsx", is a pricing spreadsheet intended for solicitation evaluation purposes only. It is not intended to be added to the contract. Bidders must complete Attachment Y (Pricing Discount Coefficient Table) before filling out this Market Basket price list. The quantities listed represent historical spending percentages on the COCESS contract, and the items shown do not commit the government to purchase them.

• The spreadsheet contains multiple sheets: Summary, Bldg Supplies_Hardware, Electrical, Hardware, HVAC, Plumbing, and Lawn & Garden.
• Each sheet lists various items within its category, including manufacturer, part number, description, unit of issue, and list prices from different vendors (e.g., Lowe's, Home Depot, Grainger, SupplyHouse).
• Bidders are instructed to fill in only the yellow-highlighted columns, which include proposed discount or increase percentages and the coefficient factor from Attachment Y.
• The 'Total Bid Price for Evaluation' column is to be calculated based on these inputs.
• The 'Summary Table for Evaluation' on the first sheet aggregates the total value from each category, with all initial values set to 0.0.

This document is crucial for bidders to understand the pricing structure and requirements for the solicitation. It requires bidders to input their pricing data, applying specified discount coefficients, to determine their bid price for evaluation. The data provided serves as a baseline for the government's evaluation of proposals.